Project Information

Bid Title

Design & Installation of Video Surveillance at Summerwind Park

Issuing Agency

City of Calimesa

Location

California

Published Date

Oct 28, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Design & Installation of Video Surveillance at Summerwind Park
Category:	Requests for Proposals
Status:	Open

Description: The City of Calimesa is seeking Proposals from experienced firms to design and install a surveillance camera system at Summerwind Park. An additional intent is to establish a standard for future physical security installations across City facilities. As a growing community, the City has recognized the need to improve safety and security at public parks and facilities. This RFP will result in the selection of one qualified firm, subject to approval by the Calimesa City Council. Proposal instructions are contained in the Request for Proposals (RFP) document (linked below). Please provide the requested information in the prescribed written format. Failure to comply with the prescribed format may result in disqualification. Onsite Job-Walk : The City will conduct a mandatory Onsite Job-Walk vendor conference on November 13, 2025, at 10:30 AM PST at Summerwind Park, 1000 Engleman Drive, Calimesa, CA 92320. Vendors who wish to attend this meeting should RSVP to the City of Calimesa to Mari Shakir, Public Works Director ( For security reasons, you must enable JavaScript to view this E-mail address. ). Questions: All pre-proposal submittal questions must be sent to Will Kolbow, City Manager ( For security reasons, you must enable JavaScript to view this E-mail address. ) received by 4:00 p.m. PST, November 21, 2025, Questions received after this deadline will not be accepted. Answers to questions will be posted to the RFP webpage by Wednesday, November 26, 2025, at 5:30 PM. Proposals Due: (3) printed copies, and one (1) electronic copy on SD/Memory Stick of your proposal must be received no later than 2:00 p.m. PST, December 4, 2025. Publication Date/Time: 10/28/2025 12:00 AM Closing Date/Time: 12/4/2025 2:00 PM Contact Person: Will Kolbow, City Manager - wkolbow@calimesa.gov Mari Shakir, Public Works Director - mshakir@calimesa.gov Related Documents: Calimesa Surveillance System Summerwind Park RFP w PSA

Attachment Preview

City of Calimesa, CA

Design & Installation of Video Surveillance at

Summerwind Park

Request for Proposals

Released October 28, 2025

Mandatory Job Walk – November 13, 2025 at 10:30 AM

Summerwind Park, 1000 Engleman Drive, Calimesa, CA 92320

Submit Proposals to:

City of Calimesa

Attn: Video Surveillance at Summerwind Park RFP

908 Park Avenue

Calimesa, CA 92320

PROPOSAL DEADLINE – Thursday, December 4, 2025, at 2 PM PST

City of Calimesa

908 Park Avenue, Calimesa, California 92320

Telephone 909.795.9801 Facsimile 909.795.4399

www.calimesa.gov

“Celebrating 35 Years of Incorporation  1990 - 2025”

REQUEST FOR PROPOSALS ANNOUNCEMENT

The City of Calimesa is seeking Proposals from experienced firms to design and install a surveillance camera

system at Summerwind Park. An additional intent is to establish a standard for future physical security

installations across City facilities. As a growing community, the City has recognized the need to improve safety

and security at public parks and facilities. This RFP will result in the selection of one qualified firm, subject to

approval by the Calimesa City Council.

Proposal instructions are contained in the Request for Proposals (RFP) document. Please provide the requested

information in the prescribed written format. Failure to comply with the prescribed format may result in

disqualification.

 Onsite Job-Walk : The City will conduct a mandatory Onsite Job-Walk vendor conference on November 13,

2025, at 10:30 AM PST at Summerwind Park, 1000 Engleman Drive, Calimesa, CA 92320. Vendors who wish

to attend this meeting should RSVP to the City of Calimesa to Mari Shakir, Public Works Director

(mshakir@calimesa.gov).

 Questions: All pre-proposal submittal questions must be sent to Will Kolbow, City Manager

(wkolbow@calimesa.gov) received by 4:00 p.m. PST, November 21, 2025, Questions received after this

deadline will not be accepted. Answers to questions will be posted to the RFP webpage by Wednesday,

November 26, 2025, at 5:30 PM.

 Proposals Due: (3) printed copies, and one (1) electronic copy on SD/Memory Stick of your proposal must be

received no later than 2:00 p.m. PST, December 4, 2025.

Request for Proposals (RFP)

1. Purpose of the RFP

The purpose of this RFP is to solicit Proposals from firms with demonstrated expertise in

surveillance and physical security solutions. The selected firm will design and install a

system for Summerwind Park, and the City may utilize this firm for future projects. The City

prefers firms that participate in cooperative purchasing programs (such as Sourcewell,

CMAS, etc.) to allow procurement without a separate bid process.

2. Scope of Services

The selected firm will provide design and installation services for a surveillance camera

system at Summerwind Park. The system must utilize cloud-based storage and provide

secure remote access capabilities.

Required services include:

 Design and installation of a surveillance camera system

 Integration with cloud-based storage and remote access

 Include a description of how data is secured and steps taken to ensure

cybersecurity

 Coordination with City staff on system training and use.

Preferred / optional services include:

 Ongoing system maintenance and monitoring

 Door access control with card readers

 Automated restroom door locks (timer-based)

 Scalable system architecture for future City facilities

 Interoperability with Riverside County Sheriff’s Department systems to ensure that our

law enforcement partners can interact with the system to help with their duties.

 The Riverside County Sheriff’s Department can access cameras that have an API

and integrate with Axon Fusus.

3. Site Job Walk

A mandatory job walk will be conducted at Summerwind Park for interested firms. Firms will

assess the site and provide strategies and recommended solutions as part of their

submittals. The job walk will take place on Thursday, November 13, 2025, at 10:30 AM PST.

Please RSVP to Mari Shakir, Public Works Director, at mshakir@calimesa.gov.

4. Submittal Requirements

Proposals should include the following information:

 Firm Proposals and background

 Experience with municipal clients, especially Southern California cities

 Detailed description of proposed approach to Summerwind Park

 Cost estimate for proposed approach to Summerwind Park

 Cooperative purchasing agreements available for City use

 At least three (3) municipal references with contact information

 Proposed service models for optional maintenance/monitoring

 Proposed project team, including subcontractors if applicable

5. Selection Criteria

Responses will be evaluated based on the following criteria:

 Demonstrated experience with municipal projects

 Successful implementation of scalable systems

 Quality and strategy of proposed solution for Summerwind Park

 Availability of cooperative purchasing agreements

 Cost-effectiveness and lifecycle costs

 References from other agencies (Southern California cities preferred)

6. Contract Structure

The City intends to pre-qualify one firm through this process. Final selection will be subject

to approval by the Calimesa City Council.

7. City Requirements

The selected firm must comply with the following requirements:

 Compliance with California prevailing wage laws

 Insurance coverage meeting City requirements

 The selected vendor will be required to enter into a Professional Services Agreement in

substantially the same form as Attachment A.

8. Schedule

The anticipated schedule for this RFP is as follows:

 RFP Issuance: Tuesday, October 28, 2025

 Job Walk: Thursday, November 13, 2025, 10:30 AM

 Summerwind Park, 1000 Engleman Drive, Calimesa, CA 92320

 RSVP to Mari Shakir, Public Works Director (mshakir@calimesa.gov)

 Questions Due: Friday, November 21, 4:00 PM

 Submit questions to: Will Kolbow, City Manager (wkolbow@calimesa.gov)

 Responses Due: December 4, 2025, 2 PM

 Review and Evaluation: Within 30 days of due date

 Anticipated Selection by City Council: Tuesday, January 20, 2026

9. General Conditions

 The City of Calimesa reserves the right to reject any or all responses, to waive

informalities and minor irregularities, and to request additional information from any

respondent

 Selection does not guarantee future projects beyond Summerwind Park.

 All costs of proposal preparation shall be borne by the proposer.

10. Attachments

A. Professional Services Agreement template

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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