Project Information

Bid Title

Construction of the General Government Office Building Phase I - Reissue, RFQ 684968

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Nov 19, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 684968

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 684968
Bid Title:	Construction of the General Government Office Building Phase I - Reissue, RFQ 684968
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to Construct the General Government Office Building - Phase I (Project). The General Government Office Building Phase I is a three (3) story 125,000 square foot (SF) office building located on Adoption Drive in Leesburg. This facility will be occupied by the following Loudoun County departments: Building and Development, Planning and Zoning, Environmental Health Services and the Office of Mapping and Geographic Information. The ultimate full build out of Phases I-IV is planned to be a total area 425,000 SF. The Phase I building is striving to obtain a Leadership in Energy and Environmental Design (LEED) Silver certification. Phase I consists of the development of the entire site to include all sitework, utility, parking, and road improvements. Phase I will also construct one (1) 125,000 square foot multi-story office building and provide pad ready sites for the three (3) future office buildings. The proposed ultimate condition of the site is for a four (4) building complex constructed over multiple phases. Currently, only Phase I is funded in the County’s Capital Improvement Plan. It is anticipated that the design of the Phase I building will be replicated for the future buildings. The building site is located within the Leesburg Electoral District on Adoption Drive, just west of the Loudoun County Animal Services Facility, also located on Adoption Drive. Pre-Bid Conference: A Pre-Bid Conference will be held virtually using Microsoft Teams on December 2, 2025, at 9:00 am for clarification of any questions on the plans and specifications. Publication Date/Time: 11/19/2025 2:50 AM Publication Information: Invitation for Bid Closing Date/Time: 1/13/2026 4:00 PM Pre-bid Meeting: December 2, 2025 @ 9:00 a.m. Contact Person: Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc. Please see the attached document RFQ 684968 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 684968 (PDF) Attachment 2 Geotechnical Release Form (PDF) Attachment 3 Gen Conditions (PDF) Attachment 4 Prevailing Wage (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

CONSTRUCTION OF THE GENERAL GOVERNMENT

OFFICE BUILDING - PHASE I - REISSUE

ACCEPTANCE DATE:

Prior to 4:00 p.m., January 13, 2026 “Atomic” Time

IFB NUMBER:

RFQ 684968

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.

1st Floor, Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. To obtain the plans and specifications for this Project, please email the Contracting Officer

and the County will make them available using the Microsoft One Drive. First, bidders will

receive an email from the Contracting Officer. Then, bidders will be prompted to enter a

verification code. The verification code will be from no-reply@sharepointonline.com.

Please note that this email often goes into spam/ junk folder.

Please note, the Project Specifications contain Geotechnical information and a

Geotechnical Report Release form signed by an individual authorized to bind the

firm into a contract MUST be signed and submitted prior to obtaining the plans and

specifications.

Please attach the Geotechnical Report Release Form to your email requesting access to

the files using Microsoft One Drive.

B. Bid Forms. Bid forms may be downloaded from the County’s website:

www.loudoun.gov/procurement.

C. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft Teams on

December 2, 2025, at 9:00 am for clarification of any questions on the plans and

specifications. See the Microsoft Teams login information provided below. To participate

in the audio portion of the opening, please dial the number provided below and follow the

prompts as designated. After the Project information has been provided, the Contracting

Officer will also provide a high level overview of the supplier registration process and

online submission of proposals through iSupplier. To participate by computer, connect to

the link provided and follow the prompts as designated:

Join the meeting now

Meeting ID: 271 333 309 562 49

Passcode: hL7t8my3

Dial in by phone

+1 757-600-4923,,594727339# United States, Norfolk

Find a local number

Phone conference ID: 594 727 339#

D. Site Inspection. Instructions to participate in a site inspection (if provided) can be found in

Section 21, Instruction to Bidders, Paragraph 21.5. Please read this section carefully as

there may be specific dates established to register for the site inspection.

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement are not negotiable.

Requests for information related to this Invitation should be directed to:

Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc.

Contracting Officer

Phone: (571) 627-7441

E-mail address: Kristy.Varda@loudoun.gov

This document can be downloaded from our website: www.loudoun.gov/Procurement

Issue Date: November 19, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

IFB RFQ 684968

Construction of the General Government Office Building - Phase I - Reissue

Page 2

INVITATION FOR BID

CONSTRUCTION OF THE GENERAL GOVERNMENT OFFICE

BUILDING - PHASE I - REISSUE

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................................ 4

2.0 COMPETITION INTENDED............................................................................................................. 5

3.0 PREVAILING WAGE RATES.......................................................................................................... 5

4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 7

5.0 SPECIFICATIONS ........................................................................................................................... 9

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 9

7.0 DISCREPANCIES............................................................................................................................ 9

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 9

9.0 PAYMENT OF TAXES..................................................................................................................... 9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ........................................................................................... 10

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .................................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 11

14.0 DRUG-FREE WORKPLACE ......................................................................................................... 11

15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11

16.0 EXEMPTION FROM TAXES ......................................................................................................... 12

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 12

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 13

19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 13

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS .......................................................................... 13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13

22.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 14

23.0 PRICING PAGE ............................................................................................................................. 24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

ATTACHMENT 5:

COUNTY-CONTRACTOR AGREEMENT (contained herein)

GEOTECHNICAL REPORT RELEASE FORM (contained herein)

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

PREVAILING WAGE RATES – LOUD–25-0010

PLANS AND SPECIFICATIONS DATED October 31, 2025

Authorized By: s/Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc, Date: November 19, 2025

Contracting Officer

IFB RFQ 684968

Construction of the General Government Office Building - Phase I - Reissue

Page 3

CONSTRUCTION OF THE GENERAL GOVERNMENT OFFICE

BUILDING - PHASE I - REISSUE

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to Construct

the General Government Office Building - Phase I (Project). The General

Government Office Building Phase I is a three (3) story 125,000 square foot

(SF) office building located on Adoption Drive in Leesburg. This facility will

be occupied by the following Loudoun County departments: Building and

Development, Planning and Zoning, Environmental Health Services and the

Office of Mapping and Geographic Information. The ultimate full build out of

Phases I-IV is planned to be a total area 425,000 SF. The Phase I building

is striving to obtain a Leadership in Energy and Environmental Design

(LEED) Silver certification. Phase I consists of the development of the entire

site to include all sitework, utility, parking, and road improvements. Phase I

will also construct one (1) 125,000 square foot multi-story office building and

provide pad ready sites for the three (3) future office buildings. The

proposed ultimate condition of the site is for a four (4) building complex

constructed over multiple phases. Currently, only Phase I is funded in the

County’s Capital Improvement Plan. It is anticipated that the design of the

Phase I building will be replicated for the future buildings. The building site

is located within the Leesburg Electoral District on Adoption Drive, just west

of the Loudoun County Animal Services Facility, also located on Adoption

Drive.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The costs associated with the removal of any and all unsuitable soils and/or

rock encountered below subgrade (as defined in Specification 312000),

during the construction of this Project shall be borne by the County. The

County requests that the Contractor provide unit prices for unsuitable soils

removal and rock removal. Unit Prices shall include the import of suitable

material as needed to replace those quantities removed (It shall be

assumed that suitable material will be procured from an off-site source).

Unit prices shall be included on the Pricing Page of the Bid, and shall be

multiplied times an assumed quantity provided by the County for an

extended price. The extended price shall be carried by the County as an

Owner’s Allowance in the final Contract Price and will be paid to the

Contractor on a “per occurrence” basis, with any remaining allowance(s)

being returned to the County upon completion of the Project. This will apply

to all excavations with the only exception being Drilling Activities (i.e.

borings, geothermal wells, etc.). In these specific instances the Contractor

should assume that rock will be encountered and price the drilling

accordingly as part of their Base Bid Cost. Refer to Specification 312000 for

IFB RFQ 684968

Construction of the General Government Office Building - Phase I - Reissue

Page 4

soil classification and responsibility for all unsuitable soils and/or rock

encountered above subgrade.

1.5 The County will require the Contractor awarded this Project to use Trimble

Unity Construct (Trimble) (formerly e-Builder) Construction Program

Management Software. The County will provide licenses for the

Contractor’s use and will provide training for the Contractor to ensure

proficiency as recommended by Trimble. The license and training will be

provided to the Contractor at no cost and prior to the issuance of Notice to

Proceed. Further training due to a lack of proficiency will be the

responsibility of the Contractor.

The Trimble Construction Program Management Software will be utilized

for all Project management documentation and correspondence, including

but not limited to: Request for Information (RFI)’s, submittals, meeting

minutes, pay applications, proposed change orders/change orders, close-

out documentation, etc. Contact e-Builder for further information at www.e-

builder.net/services/support or 1-888-288-5717.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids

to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 4 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

IFB RFQ 684968

Construction of the General Government Office Building - Phase I - Reissue

Page 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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