Project Information

Bid Title

5657- Sale, Disposal & Recycling of Surplus Oil Filled Electrical Equipment

Issuing Agency

City of Redding

Location

California

Published Date

Oct 30, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

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Project Description

Open Date	Description	Close Date
October 29, 2025	5657- Sale, Disposal & Recycling of Surplus Oil Filled Electrical Equipment OPEN	November 25, 2025

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October 29, 2025

REQUEST FOR QUOTES

FOR

SALE, DISPOSAL & RECYCLING OF

SURPLUS OIL FILLED ELECTRICAL EQUIPMENT

FOR

THE CITY OF REDDING, CALIFORNIA

(RFQ #5657)

In accordance with the provisions of the Municipal Code of the City of Redding, quotations must

be submitted to Purchasing Office, 3rd Floor, City Hall, 777 Cypress Avenue, Redding, California

96001 prior to 2:00 P.M., Tuesday, November 25, 2025, for sale, disposal & recycling of surplus

oil filled electrical equipment per the specifications, terms and conditions contained herein.

QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED

OR CONSIDERED.

The cut-off date and time for receiving questions regarding this bid is 5:00 P.M., on

Wednesday, November 12, 2025. All inquiries must be made in writing and may be submitted

to the buyer’s email address shown below.

All quotations must be submitted on the standard quotation form provided by the City of

Redding. Quotations may be sent via:

• Email: quotes@cityofredding.gov

• Overnight Delivery

• U.S. Mail / Hand Delivered to address listed in this cover page

The said quotations will be opened at 2:00 P.M., on Tuesday, November 25, 2025, in the

Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding, California.

The City of Redding reserves the right to reject any or all quotes, in part or in their

entirety. In addition, the City will award any resulting purchase order in a manner consistent

with the City Purchasing Ordinance.

THE CITY OF REDDING

Purchasing Division

Jennifer Antunes

Jennifer Antunes, Buyer

jantunes@cityofredding.gov

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the

City of Redding Internet web site, or from another prospective bidder/proposer), it

is the responsibility of the potential bidder/proposer to advise the assigned City of

Redding Purchasing contact of its intention to submit a bid/proposal so that any

addenda or other correspondence related to this solicitation will be sent to the

potential bidder/proposer. When contacting the Purchasing Division, the

bidder/proposer shall provide the solicitation number located on the cover page of

this document. Transmittal of this information must be in writing, by U.S. Mail or

e-mail. Transmittal of this information via telephone is not acceptable.

Please submit quote as directed in the quotation package. Forward to:

City of Redding

Purchasing Division, 3rd Floor

777 Cypress Avenue

Redding, CA 96001

Quotes must be received by the Purchasing Office prior to 2:00 P.M. on the date

indicated below. Mailing envelope is to be clearly marked or email subject line with the

following notation:

“RFQ No. 5657; opening at

2:00 P.M., on Tuesday, November 25, 2025”

Note: Signatures must be legible, indicating full first and last name.

The City of Redding

Purchasing Division

CITY OF REDDING

SPECIFICATIONS

FOR

SALE, DISPOSAL & RECYCLING OF

SURPLUS OIL FILLED ELECTRICAL EQUIPMENT

FOR

THE CITY OF REDDING, CALIFORNIA

(RFQ #5657 )

GENERAL

The City of Redding will sell to the highest bidder decommissioned oil filled equipment to include

distribution transformers, voltage transformers and bushings which have been declared surplus by

the Purchasing Officer and Redding Electric Utility (REU) staff.

With this annual bid, the City will be selling and disposing of salvage transformer units on a cost

per KVA basis and other oil filled equipment for a defined contract period. A majority of the

salvaged equipment will be pad and overhead distribution transformers. This will enable multiple

salvage pickups to occur during the 12-month contract period.

The City has a varying inventory of surplus distribution transformers (pads, pole-tops, etc.).

These units have been removed from service after sustaining some kind of failure (due to any

number of conditions such as storm damage, faults, old age, etc.). The City’s storage facility is

limited in size and only sufficient to hold our normal salvage inflows for about 3 to 4 months

(which vary depending on storm events, etc.).

CONTRACT TERM

The contract period shall be from December 1, 2025 or date of award through November 30, 2026.

If mutually agreed upon by both parties, the contract may be renewed for three (3) additional one

(1) year periods, through January 31, 2029.

Pricing shall remain firm for the first year of the contract. Subsequent renewals (if any) may be

subject to increases/decreases based on current market data. Current market data vendor may pass

through increases/decreases initiated by suppliers, provided there is documentation to validate the

change.

Price changes may not take place other than during the renewal period.

SCOPE OF WORK

With few exceptions, all salvage stock will be 12kV primary with pole tops rated 120/240V

secondary and pad mounts 120/208V or 277/480V. Most will be single phase. A majority are

oil filled.

The City averages approximately 150-175 salvage units per year, the majority of which are pole

Sale, Disposal & Recycling of Surplus Oil Filled Electrical Equipment

Page 1

tops, between 10-167 KVA and pads, between 50-250 KVA. The City anticipates 3 to 4 pickups

per year, depending on storm damage events and reconstruction work.

All units for salvage will be considered non-PCB under federal transportation guidelines (less than

50ppm PCB). More than 90% of the units will be less than 5ppm PCB. The City will not include

any units that contain greater than 45ppm PCB for the sake of any concerns over accuracy of our

lab tests which are performed by a City approved oil test lab.

Note: All units for salvage that are not identified by Manufacture’s nameplate as Non-PCB will be

tested prior to being shipped. This information will be provided to Buyer prior to time of pick-

up.

The successful vender shall supply the city with a minimum of twelve plastic / composite leak

proof totes (approximate dimension 48” L x 48” W x 28”H) with provisions for forklift handling

for the preloading of surplus transformers prior to pick up. Empty totes shall be returned to the city

during the next scheduled pickup.

Leaking transformers will have their oil removed for transport and will ship in a leak proof

container.

It shall be the responsibility of the transporter to comply with all applicable Federal and State Laws

including California SB 546 (testing requirements for used oils).

Testing for flashpoint and Halogen content shall be at the Buyer’s expense when required.

Fuel surcharges and tariff cost during the contract period will not be allowed.

The estimated annual KVA shipped is 10,000.

Invoicing Bid Group II - The awarded Vendor shall include in their pricing the cost of shipping

including fuel surcharges (if applicable) from the City of Redding facility to their selected

destruction/recycling facility, and Uniform Hazardous Waste Manifest fees.

Award will be based on the highest bid price per KVA for Bid Group I and to the lowest bidder

for bid group II. No selective inventory per pickup will be considered. Purchase of surplus

transformers is on an as is basis. No warranty is expressed or implied.

To arrange for inspection of a typical sample of surplus transformers, call Clint Torrence for an

appointment (530) 339-7260. Sample units may be inspected at:

Redding Electric Utility

20055 Viking Way, Building #2

Redding, CA 96003

A list of typical units that have been sold in the past is attached for informational purposes only.

Similar types of units are expected to be available in the future, but are not guaranteed.

Sale, Disposal & Recycling of Surplus Oil Filled Electrical Equipment

Page 2

PICKUP

The City shall contact the successful Buyer by email every three (3) to four (4) months with an

estimated weight and number of items ready for pickup. The pickup day shall be scheduled in

advance as mutually agreeable between the City and the Buyer. The City may accommodate the

pickup of a partial load (example: 20,000 lbs.) should the Buyer find this logistically convenient

as long as it is mutually scheduled and agreed to by both parties.

Salvage pickup of full loads (est. 35,000 to 40,000 lbs.) shall take place within ten (10) business

days from notification by City staff.

TRANSPORTATION COSTS SHALL BE AT THE BUYER’S EXPENSE.

A bill of materials (salvage list) will be provided to the freight transporter on the pickup day. This

list will contain all vital salvage information: type of transformer (pole, pad or 3 phase, if

indicated), KVA (by nameplate), manufacturer, serial number, weight (lbs.), PCB lab sample ID

number and PCB result (ppm). A copy of the bill of materials will also be e-mailed to the Buyer.

At the time of pick-up, transporter shall supply the City with a copy of the uniform hazardous

waste manifest for all equipment classified as < 2 PPM PCB’s and 2-49 PPM PCB’s removed from

site.

City staff will be available to load equipment with a City-owned (10,000-lb capacity) forklift onto

the truck, which must be leak proof flatbed trailer. Driver is responsible for providing tiedown

equipment and securing load. Units shall be picked up at 20055 Viking Way, Building #2 (rear of

building), Redding, California.

Transporter shall provide 24-hours’ notice for pickup which shall occur during normal work hours

(7:30 a.m. to 3:00 p.m., Monday through Friday). Truck driver shall arrive no later than 1:30

p.m. on any scheduled pickup date. Vendor shall call Clint Torrence, Electric Program

Supervisor, (530) 339-7260, or Substation Maintenance Worker (530) 247-5776, to arrange for

pickup.

PAYMENT– BID GROUP I

Payments shall be made within 30 days after each pickup date. Payment shall be based on the

unit price per KVA quoted herein multiplied by the total KVA units per the e-mailed bill of

materials provided by the City.

Payment shall be made payable to the City of Redding, and sent to:

City of Redding Purchasing Division

P.O. Box 496071

Redding, CA 96049-6071

Sale, Disposal & Recycling of Surplus Oil Filled Electrical Equipment

Page 3

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 562111Solid Waste Collection

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