Project Information

Bid Title

RFP for CSAH 96 (Dellwood Road) Improvement Project

Issuing Agency

Washington County

Location

Minnesota

Published Date

May 22, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for CSAH 96 (Dellwood Road) Improvement Project
Category:	Washington County Public Works
Status:	Open

Description: The Washington County Public Works Department is issuing this request for proposals (RFP) to provide project coordination, preliminary engineering, final design, stakeholder and public engagement, utility coordination and environmental documentation for the County State Aid Highway (CSAH) 96 (Dellwood Rd.) Improvement Project. Publication Date/Time: 5/22/2026 8:00 AM Closing Date/Time: 6/19/2026 3:00 PM Contact Person: Mike Kline, EIT – Project Manager michael.kline@washingtoncountymn.gov Related Documents: RFP for CSAH 96 (Dellwood Road) Improvement Project (PDF)

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Request for Proposals (RFP) for

PROJECT COORDINATION, PRELIMINARY ENGINEERING, FINAL

DESIGN, STAKEHOLDER AND PUBLIC ENGAGEMENT, UTILITY

COORDINATION, ENVIRONMENTAL DOCUMENTATION

CSAH 96 (Dellwood Rd.)

Improvement Project

City of Stillwater, Grant, Dellwood and Stillwater Township

RFP release date: 05/22/2026

Submission due date: 06/19/2026

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.washingtoncountymn.gov

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ......................................................................................................................................................... 3

1.1. Background Information .............................................................................................................................. 3

1.2. Project Goals and Objectives ....................................................................................................................... 3

1.3. Project Schedule .......................................................................................................................................... 4

2. Scope of Work and Deliverables .......................................................................................................................... 4

2.1. Project Management ................................................................................................................................... 5

2.2. Data Collection and Site Visit ....................................................................................................................... 5

2.3. Public and Agency Engagement................................................................................................................... 5

2.4. Environmental Documentation ................................................................................................................... 6

2.5. Design Services ............................................................................................................................................ 6

2.6. Deliverables ................................................................................................................................................. 9

2.7. Bidding and Construction Assistance Services............................................................................................. 9

2.8. Additional Tasks ........................................................................................................................................... 9

3. Proposal Content ................................................................................................................................................. 9

4. Proposal Submittal............................................................................................................................................. 11

5. Proposal Evaluation ........................................................................................................................................... 11

5.1. Reserved Rights.......................................................................................................................................... 11

6. Proposal Questions ............................................................................................................................................ 11

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CSAH 96 Improvement Project

1. Introduction

1.1. Background Information

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide

project coordination, preliminary engineering, final design, stakeholder and public engagement, utility

coordination and environmental documentation for the County State Aid Highway (CSAH) 96

(Dellwood Rd.) Improvement Project.

In 2023, the Washington County Board of Commissioners approved the ownership and transfer of a

nine-mile segment of TH 96 from MnDOT. CSAH 96 extends approximately 9 miles from Trunk

Highway 244 to Trunk Highway 95 (St. Croix Scenic Bywy). The corridor functions as a two-lane, rural

undivided roadway and carries an average daily traffic volume of 4,000 to 6,000 vehicles per day. The

posted speed limit is 45 miles per hour west of CSAH 15 (Manning Ave.) and 55 miles per hour east of

CSAH 15 (Manning Ave.). The project corridor is located entirely within the City of Stillwater, Grant,

Dellwood and Stillwater Township.

Washington County, through its Capital Improvement Plan (CIP), has identified this project as Project

No. RB-2693. The anticipated project schedule includes preliminary design in 2026, final design and

right-of-way acquisition in 2027, and construction in 2028. Funding for the project is expected to

include Turnback – Fund Balance and Transportation Advancement Account (TAA) – Safety and Trails.

The project will be delivered as a cooperative effort between Washington County, the City of

Stillwater, Grant, Dellwood, Stillwater Township, Brown’s Creek, Rice Creek and Carnelian-Marine-St.

Croix Watershed Districts, with Washington County serving as the lead agency. All work performed

under the anticipated contract shall comply with applicable procedures, standards, and regulatory

requirements of the Minnesota Department of Transportation (MnDOT), MnDOT State Aid, the

Minnesota Department of Natural Resources (MnDNR), the United States Army Corps of Engineers

(USACE), Washington County, the City of Stillwater, Grant, Dellwood and Stillwater Township.

A corridor study for the entire section of highway 96 was started in 2024 and wrapped up in the

summer of 2026. Throughout the study process, the scope of what the 2028 project would include was

identified. Information on the corridor study can be found here:

https://www.washingtoncountymn.gov/highway96study

The project proposes a pavement preservation style project which will include the replacement of the

existing guardrail, replacement of centerline and driveway culverts and pavement rehabilitation

throughout the corridor. Plans were developed for the replacement of the guardrail throughout the

corridor, but they were never sent out to bid. The project plans can be downloaded here:

https://washingtoncounty.sharefile.com/public/share/web-s247956785b1948c8878818653a606faf

These plans are to be used as a guide, and the selected consultant will be responsible for developing

their own guardrail replacement plans and will include them as part of the final plan set.

1.2. Project Goals and Objectives

The objective of this project is to improve the safety, mobility and pavement condition along the CSAH 96

corridor. In summary, the project goals are as follows:

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CSAH 96 Improvement Project

• Produce municipally approved construction documents that meet all State AID, Washington

County, and local requirements for final design and environmental documentation.

• Meet a schedule that ensures project advertisement by January 2028.

• Achieve a construction schedule that minimizes public inconvenience, while being sensitive to

reducing overall project costs and environmental impacts.

• Review turn lanes at key intersections identified in the highway 96 corridor study and determine

if it’s feasible to implement as part of this project.

• Identify and implement stormwater drainage improvements that appropriately

balance the requirements of all agencies with the needs and goals of the

community.

1.3. Project Schedule

Washington County anticipates the following schedule for this project:

Overall Project Schedule

RFP Solicitation

Proposals Due

Consultant Selected

County Board Awards Consultant Contract

Project Kick-off

Data Collection

Environmental Document

60% Plan Submission

3 Week County Review

Open House

ROW Acquisition (If Necessary) (By Washington County)

90% Plan Submission

2 Week County Review

Final Plan Submission

Project Bidding

Pre Construction Open House

Construction

Anticipated Date

May 2026

June 2026

June 2026

August 2026

August 2026

May - August 2026

July – October 2026

April 2027

May 2027

May 2027

April 2027 – January 2028

August 2027

August 2027

October 2027

January 2028

April 2028

Spring/Summer 2028

2. Scope of Work and Deliverables

The following lists outline work tasks and associated items that shall be included as part of the contracted

services.

All reports/documentation must be developed and presented in Microsoft Office and all design files must be

developed and presented in MicroStation/Open Roads Designer (ORD) adhering to Washington County

approved formats unless otherwise noted or requested by the Consultant (the selected firm to perform this

work) with approval of the County.

The role of the selected Consultant team will be to complete all tasks necessary to take the project to a final

set of construction plans. Washington County will act as the lead agency through all aspects of the project.

The County’s role as lead agency does not preclude direct and regular interaction between the Consultant,

the City of Stillwater, Grant, Dellwood and Stillwater Township, the Watershed District, and other agencies.

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CSAH 96 Improvement Project

External Agency input and review is important; however, the County is to be kept informed of agency dialogue

and will assist the Consultant in determining the need and scope of interaction with a particular agency.

2.1. Project Management

The Consultant will perform all work necessary to effectively coordinate the project completion, maintain

the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant

will start with an in-person kick-off meeting at the County office. After the kick-off meeting, the Consultant

should host monthly PMT meetings, which will be a mix of virtual and in-person meetings. The proposal

should include a summary of the project management measures required to ensure that the project is

completed on time, within budget, and in accordance with applicable laws, policies, standards, and good

engineering practice. Monthly progress reports shall be submitted with each invoice.

The selected Consultant shall develop and implement a project specific Quality Management Plan, which

shall be available for review upon request during the project.

2.2. Data Collection and Site Visit

The Consultant shall collect existing data and reports relevant to the project area and obtain new

information as needed for all aspects of the project. At least one on-site coordination meeting shall be

arranged by the Consultant. This site visit will include identifying centerline and driveway culverts that

are in need of replacement.

Washington County will provide the following information to the successful Consultant:

• Aerial imagery

• LIDAR

• Topographic Survey (will be provided in July of 2026)

• Existing Right of Way information

• Construction Plans/Record Drawings

• Traffic Counts

• Highway 96 Corridor Study

• Geotechnical Report from American Engineering Testing

• 2025 Guardrail Plans

2.3. Public and Agency Engagement

The goal of the Washington County Public Works Department is to achieve excellence in design with every

project we do through comprehensive public involvement. We believe a focused public engagement plan

will be essential to facilitate community acceptance of this project, while maintaining the transportation

objectives and requirements of Washington County, City of Stillwater, Grant, Dellwood and Stillwater

Township.

The Consultant shall develop a Public Involvement Plan to meet the project objective and goals and facilitate

acceptance and approval of the project. The plan should provide an overall approach to involvement, as

well as specific involvement activities, techniques, strategies and how these specific tasks will integrate into

the overall process.

2.3.1. Project Website

Washington County will create a project-specific website, which will be available throughout the

duration of work, as well as throughout construction. The selected Consultant will be responsible

for providing text and graphics to support the website throughout the project.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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