Project Information

Bid Title

Annual Road and Sidewalk Resurfacing

Issuing Agency

Town of Ipswich

Location

Massachusetts

Published Date

Feb 24, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-031

Original Source

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Bid Documents

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Project Description

Bid Number:	26-031
Bid Title:	Annual Road and Sidewalk Resurfacing
Category:	Construction and Public Works (Chapter 149 and Chapter 30, 39m)
Status:	Open

Description: The Town of Ipswich invites sealed bids in accordance with M.G.L. c.30, §39M from Contractors for: ANNUAL ROAD AND SIDEWALK RESURFACING The work under this Contract consists of furnishing all necessary labor, materials, and equipment required for the leveling and overlay of Hot Mix asphalt for overlay maintenance and repairs on various roadways. In addition, the contractor shall be expected to gutter mill portions of existing pavement, selective concrete work, adjust utility castings, and perform all other incidental work or work described in the Contract Documents (unless specifically indicated as not to be done), or any other work as directed by the Engineer. The work shall be performed on various roadway locations in the Town of Ipswich. The quantities represented in this Invitation for Bid are dependent on Massachusetts Department of Transportation (MassDOT) Chapter 90 funding. These monies are customarily allotted, and subsequently apportioned by the Town of Ipswich, on or about April 1 of each calendar year. Therefore, the quantities listed in this Invitation for Bid (IFB) may be revised at the time of the bid award. Bids will be received until: 10:00 a.m., Wednesday, March 25, 2026 at the Purchasing Department, 25 Green Street Room 202, Ipswich, MA 01938. Bid information is available on COMMBUYS under BD-25-1630-PUR04-PUR04-124879, as well as the Town’s Purchasing website, https://www.ipswichma.gov/333/Purchasing. Publication Date/Time: 2/4/2026 10:00 AM Publication Information: Published in The Local News on January 21, 2026 Closing Date/Time: 3/25/2026 10:00 AM Submittal Information: One digital copy to purchasing@ipswichma.gov, and one hard copy submitted to the Purchasing Office Bid Opening Information: Opening in Town Hall at 11:00 Contact Person: Kevin Rutherford, Temporary Procurement Specialist Download Available: Yes Fee: None Plan & Spec Available: No Business Hours: Town Hall Business Hours Fax Number: 978-356-6616 Plan Holders List: Available upon request Qualifications: Only contractors prequalified by the Massachusetts Department of Transportation (MassDOT) are eligible to bid on this contract. MassDOT will provide a list of Prequalified Construction Contractors to the Town of Ipswich. Bidders will be verified at time of Bid Opening. Special Requirements: A total of one (1) hard copy bid is required for submission, as well as one (1) copy via email to purchasing@ipswichma.gov. Hardcopy bids should be sent to and will be accepted by the Town of Ipswich Purchasing Department located at 25 Green St. Room 202, Ipswich, MA 01938. Bids will not be accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for submission of bids. Immediately following the deadline for bids, all bids received within the time specified will be publicly opened and read aloud. Miscellaneous: A bid deposit in an amount that is not less than five percent (5%) of the value of the bid, including all add alternates, is required. Bid deposits, payable to the Town of Ipswich, shall be either in the form of a bid bond, or cash, or a certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company. Bidders are reminded that the bid deposit covers the Town for damages when a bidder withdraws its bid after the bid submission date. Be advised that to the extent permitted by the law the Town will retain all bid deposits for withdrawn bids. The costs of any bond and any insurance required in this Invitation for Bid are the responsibility of the bidder; such costs will not be reimbursed by Town and should be included in your bid. Related Documents: 26-031 Annual Road and Sidewalk Resurfacing Project Manual 26-031 Annual Road and Sidewalk Resurfacing Amendment 1 Amendment 2

Attachment Preview

TOWN OF IPSWICH

PURCHASING DEPARTMENT

CONTRACT FOR PUBLIC WORKS DEPARTMENT

(M.G.L. Ch. 30, §39M)

PROJECT MANUAL:

ANNUAL ROAD AND SIDEWALK RESURFACING

INVITATION FOR BID #26-031

Bid Opening Date: February 25th 2026 at 10:00 a.m.

FEBRUARY 2026

Thomas Younger, Interim Town Manager

Table of Contents

INVITATION FOR BID #26-031 ................................................................................................................................4

INSTRUCTIONS TO BIDDERS ...................................................................................................................................6

BID FORM #26-031 .............................................................................................................................................. 10

BIDDER'S QUALIFICATIONS AND REFERENCES FORM ..................................................................................... 12

CERTIFICATE OF NON-COLLUSION................................................................................................................... 14

CERTIFICATE OF FOREIGN CORPORATION....................................................................................................... 15

CERTIFICATE OF TAX COMPLIANCE** ............................................................................................................. 16

DEBARMENT LETTER........................................................................................................................................ 17

IRS W-9 FORM ................................................................................................................................................. 18

BUSINESS CATEGORY INFORMATION FORM* ................................................................................................. 19

CONTRACT FORMS .............................................................................................................................................. 20

TOWN - CONTRACTOR AGREEMENT ............................................................................................................... 21

CERTIFICATE OF AUTHORITY – CORPORATE.................................................................................................... 37

PAYMENT BOND .............................................................................................................................................. 38

GENERAL TERMS AND CONDITIONS.................................................................................................................... 39

WAGE RATE REQUIREMENTS .............................................................................................................................. 42

NOTICE TO AWARDING AUTHORITIES AND CONTRACTORS ............................................................................... 97

THE MASSACHUSETTS PREVAILING WAGE LAW ................................................................................................. 98

WEEKLY PAYROLL RECORDS REPORT & STATEMENT OF COMPLIANCE .............................................................. 99

GENERAL CONDITIONS OF THE CONTRACT FOR PUBLIC WORKS CONSTRUCTION........................................... 101

SUMMARY OF WORK AND SPECIFIC REQUIREMENTS OF THE CONTRACT FOR PUBLIC WORKS CONSTRUCTION

........................................................................................................................................................................... 112

GENERAL CONDITIONS ...................................................................................................................................... 115

LIMITS OF WORK ............................................................................................................................................... 116

ITEM SHEETS...................................................................................................................................................... 117

YEAR 1............................................................................................................................................................ 118

YEAR 2............................................................................................................................................................ 119

YEAR 3............................................................................................................................................................ 120

GENERAL REQUIREMENTS................................................................................................................................. 121

MEASUREMENT AND PAYMENT.................................................................................................................... 121

FIELD ENGINEERING ...................................................................................................................................... 122

PROJECT MEETINGS....................................................................................................................................... 123

Project Manual #26-031- Annual Road and Sidewalk Resurfacing

Page 2

SUBMITTALS .................................................................................................................................................. 123

PROJECT MEETINGS....................................................................................................................................... 124

SUBMITTALS .................................................................................................................................................. 124

QUALITY CONTROL ........................................................................................................................................ 126

TESTING LABORATORY SERVICES .................................................................................................................. 127

TEMPORARY UTILITIES................................................................................................................................... 128

TEMPORARY CONTROLS ................................................................................................................................ 129

TRAFFIC REGULATIONS.................................................................................................................................. 131

MATERIALS AND EQUIPMENT ....................................................................................................................... 132

MAINTENANCE .............................................................................................................................................. 133

SCOPE OF WORK................................................................................................................................................ 135

CONSTRUCTION SPECIFICATIONS...................................................................................................................... 145

Project Manual #26-031- Annual Road and Sidewalk Resurfacing

Page 3

TOWN OF IPSWICH, MASSACHUSETTS

PURCHASING DEPARTMENT

INVITATION FOR BID #26-031

The Town of Ipswich invites sealed bids in accordance with M.G.L. c.30, §39M from Contractors for:

ANNUAL ROAD AND SIDEWALK RESURFACING

Only contractors prequalified by the Massachusetts Department of Transportation (MassDOT) are eligible to

bid on this contract. MassDOT will provide a list of Prequalified Construction Contractors to the Town of Ipswich.

Bidders will be verified at time of Bid Opening.

Bids will be received until: 10:00 a.m., Wednesday, February 25, 2026 at the Purchasing Department, 25 Green

Street Room 202, Ipswich, MA 01938. Bid information is available on COMMBUYS under BD-25-1630-PUR04-

PUR04-124879, as well as the Town’s Purchasing website, https://www.ipswichma.gov/333/Purchasing.

A total of one (1) hard copy bid is required for submission, as well as one (1) copy via email to

purchasing@ipswichma.gov. Hardcopy bids should be sent to and will be accepted by the Town of Ipswich

Purchasing Department located at 25 Green St. Room 202, Ipswich, MA 01938. Bids will not be accepted nor may

submitted bids be corrected, modified or withdrawn after the deadline for submission of bids. Immediately

following the deadline for bids, all bids received within the time specified will be publicly opened and read aloud.

The work under this Contract consists of furnishing all necessary labor, materials, and equipment required for

the leveling and overlay of Hot Mix asphalt for overlay maintenance and repairs on various roadways. In

addition, the contractor shall be expected to gutter mill portions of existing pavement, selective concrete work,

adjust utility castings, and perform all other incidental work or work described in the Contract Documents

(unless specifically indicated as not to be done), or any other work as directed by the Engineer. The work shall

be performed on various roadway locations in the Town of Ipswich. *

* Notice #1: The quantities represented in this Invitation for Bid are dependent on Massachusetts Department

of Transportation (MassDOT) Chapter 90 funding. These monies are customarily allotted, and subsequently

apportioned by the Town of Ipswich, on or about April 1 of each calendar year. Therefore, the quantities listed

in this Invitation for Bid (IFB) may be revised at the time of the bid award.

A bid deposit in an amount that is not less than five percent (5%) of the value of the bid, including all add

alternates, is required. Bid deposits, payable to the Town of Ipswich, shall be either in the form of a bid bond, or

cash, or a certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company.

Bidders are reminded that the bid deposit covers the Town for damages when a bidder withdraws its bid after the

bid submission date. Be advised that to the extent permitted by the law the Town will retain all bid deposits for

withdrawn bids.

The costs of any bond and any insurance required in this Invitation for Bid are the responsibility of the bidder;

such costs will not be reimbursed by Town and should be included in your bid.

The Town of Ipswich will award the contract to the lowest eligible and responsible bidder. Please Note: This bid,

in accordance with the Chapter 303 Acts of 2008, contains Price Adjustments and new Prevailing Wage

requirements. All bidders are required to familiarize themselves with these terms and conditions before

submitting a bid.

Project Manual #26-031- Annual Road and Sidewalk Resurfacing

Page 4

The start date is the date on which the Notice to Proceed is issued. Time for completion for the first year is

prior to December 31, 2026.

All bids are subject to the provisions of M.G.L. c.30, §39M. Wages are subject to minimum wage rates determined

by the Massachusetts Department of Labor Standards pursuant to M.G.L. c.149, §26 to 27H. The schedule of wage

rates applicable to this contract is included in this IFB. In addition, the prevailing wage schedule will be updated

annually for all public construction projects lasting longer than one (1) year.

You will be required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage

schedules will not be the basis for change order requests. The successful bidder will be required to provide a

Certificate of Insurance demonstrating current coverage of the type and amounts set forth in the Project Manual.

The successful bidder will be required to furnish a Labor and Materials Payment Bond in the amount of 50% of

the contract total. Wages are paid to drivers for all “onsite” work.

Once you’ve downloaded this bid from the internet website (www.ipswichma.gov/Bids) please email

(purchasing@ipswichma.gov) your company’s Name, address, EMAIL, phone, fax AND the INVITATION FOR BID

NUMBER and Project Title, so that we may add you to the Bidders List and so you are sure to be notified of any/all

addenda.

The Town will reject any and all bids in accordance with the above referenced General Laws. In addition, the Town

reserves the right to waive minor informalities in any or all bids or to reject any or all bids (in whole or in part) if

it be in the public interest to do so.

In the event that any person wishes to attend a bid opening or pre-bid meeting, accessible and reasonable

accommodations will be provided to persons requiring assistance. If you need a reasonable accommodation,

please contact the Town of Ipswich’s ADA Coordinator, James Bone, at least two business days in advance of the

meeting: jimb@ipswichma.gov or (978) 356-6605.

Town of Ipswich

Kevin Rutherford

Procurement Manager

February 4, 2026

Project Manual #26-031- Annual Road and Sidewalk Resurfacing

Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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