Project Information

Bid Title

Annual Contract for Ryan White Health Insurance Assistance Third Party Administrator

Issuing Agency

Tarrant County

Location

Texas

Published Date

Jan 31, 2025

Closing Date

Feb 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

F2025088

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	F2025088 (Annual Contract for Ryan White Health Insurance Assistance Third Party Administrator)
Issue Date & Time	1/31/2025 07:30:02 AM (CT)
Close Date & Time	2/24/2025 02:00:00 PM (CT)
Question Cut Off Date	2/7/2025 12:00:00 PM (CT)
Notes	Tarrant County is to soliciting proposals from qualified third party administrators and insurance benefits management companies to provide health insurance premium and copayment assistance services for Ryan White eligible clients residing in Erath, Hood, Johnson, Palo Pinto, Parker, Somervell, Tarrant, and Wise counties. These eight counties make up the region's state-funded, Fort Worth Health Service Delivery Area (HSDA), and the federally funded Fort Worth-Arlington Transitional Grant Area (TGA). 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name	Elaine Johnson, Senior Contracts Administrator
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 212 x7549
Fax	(817) 212 x7549
Email	ekjohnson@tarrantcountytx.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8111908

Bid Attachments

File Name	Description	File Size
F2025088 Scope of Work.pdf	F2025088 Scope of Work	139 KB	308858	6453333
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB	308858	6288062
TC_Special_Terms_and_Conditions_Standard091724.pdf	TC_Special_Terms_and_Conditions_Standard(09/17/2024)	81 KB	308858	6288054
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB	308858	5365367
Deficiencies and Deviations Form.pdf	Deficiencies and Deviations Form	66 KB	308858	6447954

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 524298All Other Insurance Related Activities
• NAICS 541611Administrative Management and General Management Consulting Services

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