Project Information

Bid Title

IFB S26011 Landscaping and Ground Cover Maintenance Services

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Apr 10, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB S26011

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB S26011
Bid Title:	IFB S26011 Landscaping and Ground Cover Maintenance Services
Category:	Procurement
Status:	Open

Description: Electronic bids are due by April 24, 2026 no later than 2:00 PM (Dayton Local Time). Publication Date/Time: 4/10/2026 4:06 PM Closing Date/Time: 4/24/2026 2:00 PM Related Documents: IFB S26011 Landscaping and Ground Cover Maintenance Services

Attachment Preview

AD # 4/10 & 4/14

CITY OF DAYTON, OHIO

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

INVITATION FOR BID

IFB No. S26011

Landscaping and Ground Cover Maintenance Services

For Further Information Contact:

Jason Schortgen

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4034

Fax No. 937-234-1600

Date April 10, 2026

Nicole Fox

Acting Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 2:00 P.M. local (Dayton OH) time on April 24, 2026.

Your electronic PDF bid is requested for the following: To establish a firm Price Agreement for

Landscaping and Ground Cover Maintenance Services with firm pricing through March 31, 2027 with a

possible option to renew, at the City of Dayton’s discretion, firm pricing for four (4) additional 12-month

periods from April 1, 2027 through March 31, 2031.

For additional information on this IFB, please contact the Division of Procurement, Jason Schortgen at (937)

333-4034.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of

Dayton, please complete and submit your complete Vendor Application form. Forms must be on file with the

City of Dayton before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-

With-the-City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in

“Subject” line. All supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on our

bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment of

proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote, advise

to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W. Second

St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be issued.

Please complete and return promptly to the Human Relations Council.

Date: ___________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Buyer: Jason Schortgen Voice (937) 333-4034

I.F.B. No. S26011

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

Landscaping and Ground Cover Maintenance Services

1.

Landscape Maintenance (Per Attached Specifications)

Miami Water

Water Quality

Treatment Plant Lab / ADMIN

Burkhardt Ottawa Water Ottawa Yards

Standpipe Treatment Plant Fencing

A. April

$ __________ $ __________ $ __________ $ __________ $ __________

B. May

$ __________ $ __________ $ __________ $ __________ $ __________

C. June

$ __________ $ __________ $ __________ $ __________ $ __________

D. July

$ __________ $ __________ $ __________ $ __________ $ __________

E. August

$ __________ $ __________ $ __________ $ __________ $ __________

F. September $ __________ $ __________ $ __________ $ __________ $ __________

G. October

$ __________ $ __________ $ __________ $ __________ $ __________

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below with

your company’s bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

Date: ___________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Buyer: Jason Schortgen Voice (937) 333-4034

I.F.B. No. S26011

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

Landscaping and Ground Cover Maintenance Services

(Per Attached Specifications)

Note: Price bid shall include all labor, materials, fuel surcharges, removal and disposal costs. No additional

costs or fees shall be assessed or billed to the City by the successful bidder.

All services shall be performed between the hours of 8:00 a.m. and 3:00 p.m., Monday – Friday.

Please specify the years of experience providing the services requested in this bid: _______________

Is a statement describing your proposed services, methods of disposal and availability to provide timely

landscape services included with your firms bid?

Yes [ ] No [ ]

City of Dayton, Ohio

Department of Water

Landscaping and Ground Cover Maintenance Services

IFB No. S26011

April 2026

SPECIFICATIONS

The Water Supply and Treatment Division is seeking professional landscaping services for the year 2026

with the option to renew for four years.

I.

General

This specification is for furnishing landscaping services to maintain existing landscape installations at

locations: the Miami Water Treatment Plant (MWTP), Ottawa Water Treatment Plant (OWTP), General

Ottawa yards fencing maintenance and the Burkhardt Standpipe. All locations have established

landscaping or ground cover, some on steep slopes, and the work required is to maintain the health and

appearance of the plantings, and coverage of the ground cover while controlling invasive undesired plants.

* If you would like to see the locations, please call Liz Zelinski at 937-333-6134 to set up a time. *

II. Scope

A. MWTP: 3210 Chuck Wagner Lane, Dayton 45414. This site is approximately 30 feet by 450 feet in

area, with a steep slope across the 30-foot dimension. The ground cover is Euonymus. This location

also includes a small landscape area along the front of the Miami Water Treatment Plant.

B. Water Quality Lab / ADMIN: 3210 Chuck Wagner Lane, Dayton 45414. This site includes a landscape

area along the front of the administration building as well as a sign (Miami Water Treatment Plant) in

the yard.

C. OWTP: 1044 Ottawa St. Dayton OH 45402. Maintain approximately 250 sq ft of existing ornamental

landscape installations and planter boxes.

D. Standpipe: At northeast corner of Burkhardt Ave and Smithville Rd. This site is approximately 50 feet

by 380 feet in area, with a steep slope across the 50-foot dimension. The ground cover is Crown

Vetch. Note: the area includes honey locust and spruce tree specimen plantings.

E. Ottawa Yards facility fencing: General vegetation management, maintain vegetation along

approximately 3700 feet of perimeter and internal fence rows. NOTE: Hand or mechanical means only

along the Mad River, and around the OWTP finished water reservoirs sections of fencing.

F. Provide monthly visits to these (5) sites for maintenance, April through November. Maintenance work

shall include, as necessary:

• Hand removal of non-desired vegetation

• Trimming of desired ground cover for uniform appearance

• Application of fertilizer to maintain health of desired ornamentals and ground cover

• Mulch and weeding, bed maintenance

• Trimming or pruning of ornamental plantings

• Trimming of shrubs / trees in landscaping

• (No herbicide usage in these areas accept for the Ottowa Yards Fencing)

G. Remove and dispose of all waste materials.

H. Provide City with copies of all MSDS documentation for review and approval prior to first application.

III. Qualifications

A. Bidding firm shall be a member of the Ohio Nursery and Landscape Association.

B. Bidding firm shall have an Ohio Certified Nursery Technician on staff and available to provide oversight

of this project.

Commodity Codes

• NAICS 561730Landscaping Services

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