Project Information

Bid Title

Odor Control Media Services - 2026

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Dec 29, 2025

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

ES25-0310F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
ES25-0310F	RFB	01/27/2026	11 AM	Odor Control Media Services - 2026 Specification Register for the Bid Holders List	12/29/2025

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ENVIRONMENTAL SERVICES DEPARTMENT

REQUEST FOR BIDS

Odor Control Media Services – 2026

SPECIFICATION NO. ES25-0310F

City of Tacoma

Environmental Services

REQUEST FOR BIDS ES25-0310F

Odor Control Media Services - 2026

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, January 27, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Optional Pre-Bid Meeting: An optional pre-bid meeting will be held on January 5th, 9 -11 AM at 2201

Portland Avenue, BLDG O. Attendees must RSVP to Josiah Rowell at jrowell@tacoma.gov.

Project Scope: The City of Tacoma Environmental Services operates and maintains the Central Treatment

Plant, North End Treatment Plant and its collection systems. To address vapor phase odor problems

experienced in the collection system and wastewater treatment plants, the City has installed scrubbers packed

with odor control media at multiple locations. The City anticipates a changeout service of up to once per year,

per location.

Form No. SPEC-040C

Revised: 06/03/2024

The City of Tacoma is intending to hire one or more firms that are capable and qualified to provide odor control

media services. The result of this RFB will be the award and negotiation of a contract(s). These services will be

subject to the payment of prevailing wages.

The successful contractor must have a valid State of Washington license to perform this work and have the

documented experience to perform the work. Please include with your submittal, your Washington State UBI

number and 3 references showing you have performed this type of work.

Estimate: $500,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Senior Buyer, Stan Rowden via email to srowden@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 06/03/2024

TABLE OF CONTENTS

TABLE OF CONTENTS...................................................................................................................4

SUBMITTAL CHECK LIST............................................................................................................5

SPECIAL NOTICE TO BIDDERS .................................................................................................5

1. MINIMUM REQUIREMENTS...............................................................................................10

2. GENERAL PROVISIONS.......................... ...........................................................................10

3. DESCRIPTION OF WORK ..................................................................................................10

4. ANTICIPATED CONTRACT TERM .....................................................................................10

5. CALENDAR OF EVENTS....................................................................................................10

6. INQUIRIES ..........................................................................................................................11

7. PRE-BID MEETING.............................................................................................................11

8. DISCLAIMER.......................................................................................................................11

9. RESPONSIVENESS............................................................................................................11

10. AWARD ...............................................................................................................................11

11. PREVAILING WAGE INFORMATION .................................................................................12

12. BID BOND ...........................................................................................................................13

13. PAYMENT AND PERFORMANCE BONDS ........................................................................14

14. WARRANTY.........................................................................................................................15

15. INSPECTION........................ ...............................................................................................15

16. COMPLIANCE WITH SPECIFICATIONS ............................................................................15

17. MATERIALS AND WORKMANSHIP ...................................................................................15

18. ENVIRONMENTALLY PREFERABLE PROCUREMENT ...................................................15

19. LEAP REQUIREMENTS......................................................................................................16

20. EQUITY IN CONTRACTING ...............................................................................................16

APPENDIX A - Technical Specifications.....................................................................................17

APPENDIX B - Submittal Documents..........................................................................................26

APPENDIX C - Sample Documents............................................................................................33

APPENDIX D - City Requirements..............................................................................................47

Request for Bids

Template Revised: 08/01/2025

Specification No. ES25-0310F

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix B)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

References (Appendix B)

Bid Bond (Appendix B)

Certification of Compliance with Wage Payment Statutes (Appendix B)

Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB

2017).

State Responsibility and Reciprocal Bid Preference Information (Appendix B)

Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB

2010).

After award, the following documents will be executed:

City of Tacoma Contract (Appendix C)

Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix D)

Shall be submitted with all required endorsements

Payment and Performance Bonds (Appendix C)

Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her

surety company

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state

law and Tacoma Municipal Code, including, but not limited to the following:

I.

STATE OF WASHINGTON

Request for Bids

Template Revised: 08/01/2025

Specification No. ES25-0310F

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services
• NAICS 561720Janitorial Services

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