Project Information

Bid Title

CC Antoine Expansion Grounds Maintenance

Issuing Agency

City of Shreveport

Location

Louisiana

Published Date

Mar 11, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

CC Antoine Expansion Grounds Maintenance

Bid Documents

1. RFQ 26-503 CC Antoine Expansion Grounds Maintenance

It shall be the responder's responsibility to make inquiry as to the addenda issued.

Attachment Preview

City of Shreveport

INVITATION FOR BID

Solicitation Form for Commodities

(RFQ) #26-503

CC ANTOINE EXPANSION GROUNDS MAINTENANCE

INDEX OF RFQ FORMS

Request for Quotes (Do not return with quote)

Quote Form (COS RFQ FORM #1)

Page Numbers

2

3

NOTE: THE REQUIRED COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF

THE ABOVE COS BID FORMS ARE OMITTED, THEN YOUR BID MAY NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions to Bidders

4-8

Adjudicated Property Affidavit

9

Felony Conviction / E-Verify Statement

10

Format for the Return Envelope

11

Scope of Work

12

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then

on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial

Library or at most library branches.

The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 01-20-21

Page 1 of 12

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

March 11, 2026

Date Posted: March 11, 2026

DO NOT RETURN THIS PAGE-FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

City of Shreveport

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

BIDS MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO

SEND EL E CT RO N IC

BID

BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON:

March 31, 2026 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER

Bid Number

RFQ # 26-503

BID TITLE:

CC ANTOINE EXPANSION GROUNDS MAINTENANCE

PREBID CONFERENCE: N/A

EMAIL QUESTIONS TO:

debra.walker@shreveportla.gov

7 working days before the opening or fax to: 318-673-5408

BID BOND IS NOT REQUIRED.

Estimated Expenditure: $25,000.00

per year

Quotes received after the time specified for opening cannot be considered for an award.

COMMODITY BIDS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the quote forms, then

your bid may be declared as non-responsive. The quote forms are clearly identified as COS Bid Form #1, 2 & etc. near the top

right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and

receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option

to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at

www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more.

To request copies of quotes by e-mail, send your request to debra.walkerl@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact

the Purchasing Agent at least five days before the bid opening at (318) 673-5450.

Page 2 of 12

LOUISIANA UNIFORM PUBLIC WORK QUOTE FORM – COS Form #1

TO: City of Shreveport

Office of the Purchasing Agent

Government Plaza, Suite 610

Shreveport, LA 71101-3042

BID FOR: RFQ 26-503

CC ANTOINE EXPANSION GROUNDS MAINTENANCE

(Owner to provide name and address of owner)

(Owner to provide name of project and other identifying information)

The undersigned quoter hereby declares and represents that she/he: a) has carefully examined and understands the Quoting Documents,

b) has not received, relied on, or based his bid on any verbal instructions contrary to the Quoting Documents or any addenda, c) has

personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and

facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced

project, all in strict accordance with the Quoting Documents prepared by:

and dated:

(Owner to provide name of entity preparing bidding documents.)

Quoters must acknowledge all addenda. The Quoter acknowledges receipt of the following ADDENDA: (Enter the number the Designer

has assigned to each of the addenda that the Quoter is acknowledging) __________________________________________ .

TOTAL BASE QUOTE: For all work required by the Quoter Documents (including any and all unit prices designated “Base Bid”

* but not alternates) the sum of:

Dollars ($

)

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated

as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

NAME OF QUOTER:

ADDRESS OF QUOTER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

_______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with

the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work

as prescribed by LA R.S. 38:2212(B)(5).

Page 3 of 12

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES

1.0

BROCHURES

1.1

If specifications or descriptive papers are submitted with bids, enter bidders name thereon.

2.0

SAMPLES

2.1

Sample, when required, must be submitted free of expense, unless otherwise specified in accordance with the

conditions and instructions in the body of this bid notice.

3.0

CLARIFICATION/SUBSTITUTION REQUESTS

3.1

Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

3.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Invitation for Bid.

3.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will

be given consideration.

3.4

Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and

when issued will be on file in the Purchasing Agents office.

3.5

All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such

addenda.

3.6

The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.7

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays and Sundays) before the scheduled bid opening then the opening of

bids shall be extended for at least seven but not more than twenty-one working days.

3.8

It shall be the Bidder’s responsibility to make inquiry as to the addenda issued.

4.0

DELIVERY ARO

4.1

Show delivery time required after receipt of order (ARO), in appropriate space provided on page three.

5.0

DELIVERY TERMS

5.1

The commodities and/or services must be furnished as described and specified, delivered f.o.b. destination

freight prepaid.

5.2

The term f.o.b. destination shall mean delivered, removed from the crate, placed inside of building, and title

taken to after acceptance.

5.3

Most City buildings do not have loading docks.

6.0

QUANTITIES

6.1

Whenever quantities or usages are provided by the City, these are estimates only.

6.2

No guarantee or warranty is given or implied by the city as to the total amount that may or may not be purchased

from any resulting contracts.

6.3

These quantities are for information only and will be used for tabulation and presentation of the prices offered.

7.0

PRICE CHANGES

7.1

Prices will be firm for the minimum period as specified in the solicitation document.

7.2

After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer, the

Contractor may request price increases that are limited to the increase in the Contractors actual documented

cost of doing business to be approved by the soliciting department head and the Purchasing Agent.

7.3

Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.

7.4

The City reserves the right to accept or reject the price increase within fifteen days after receipt of the request.

Should the City reject the price increase, the City reserves the right to cancel the contract and award to the

next best bidder or to solicit new bids.

Page 4 of 12

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED

7.5

No increase will be effective until approved in writing by the Purchasing Agent.

7.6

Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate

inception into the contract.

7.7

Any decrease in pricing shall not be less than the appropriate CPI or PPI.

8.0

AWARD CRITERIA

8.1

The award will be made to the lowest responsible and responsive bidder(s) according to the criteria designated

in the Invitation for Bid.

8.2

In addition to price, the Bid Evaluation will include the following factors (as they apply):

8.2.1

The quality of performance/workmanship of previous contracts, services, equipment or products, or references

which attest to the specific experiences of others.

8.2.2

The timely completion of previous contracts or services or the timely delivery of past orders, or references which

attest to the specific experiences of others.

8.2.3

The sufficiency of financial resources and its impact on ability of the bidder to perform the contract or provide

the services.

8.2.4

The City reserves the right to conduct on-site inspections of any bidders’ facilities prior to award and the results

of said inspection will be considered by the City in determining bidders’ capabilities of successfully administering

to this contract.

8.2.5

The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

8.2.6

The resale value, life cycle costing (which includes the cost of maintenance) and value analysis.

8.2.7

The availability and capability of local and regional vendor support as it affects the quantity, quality, and

timeliness of the work or products required.

8.2.8

Delivery of a product and timely completion of a project as stated by vendor in the bid.

8.2.9

Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

8.2.10

Product or parts inventory capability as it relates to a particular bid.

8.2.11

Results of product/equipment testing.

8.2.12

Warranty - Terms and Conditions.

8.2.13

Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory

manner.

8.2.14

An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable

of fulfilling proper liaison service with mechanical trades.

8.2.15

An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

8.2.16

A record of amicable relations with labor.

8.2.17

An adequate supply of equipment in good operating condition.

9.0

Evaluation

9.1

Bids may be made for one lot only, or for as many lots as the bidder can supply.

9.2

Awards will be made by complete lots and may be made to one or more bidders.

10.0

Evaluation of Bids for Multiple Awards

10.1

In addition to other factors, bids will be evaluated on the basis of advantages to the City that might result from

making more than one award (multiple awards).

10.2

For the purpose of making this evaluation, administrative costs to the City for issuing and administering each

contract awarded under this invitation will be considered, and individual awards will be for the items and

combinations of items which result in the lowest aggregate price to the City, including such administrative costs.

Page 5 of 12

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.