Project Information

Bid Title

PUBLIC ENGAGEMENT PLATFORM CITYWIDE

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Jun 3, 2025

Closing Date

Jun 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-02

Original Source

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Bid Documents

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Project Description

Project ID: RFP 26-02

Title: PUBLIC ENGAGEMENT PLATFORM CITYWIDE

Addenda: 0

Release Date: 6/3/2025

Due Date: 6/17/2025

Post Information

Posted At:Tue, Jun 3, 2025 1:22 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Charlottesville, Virginia is looking to purchase a public engagement software platform that facilitates community participation in civic engagement processes via an online portal able to support the full spectrum of public participation. Offeror(s) should demonstrate their experience and qualifications to implement and support a platform that can integrate with the City’s website, including public participation best practices and web content accessibility guidelines (WCAG) standards.

Offeror(s) should provide an online engagement platform with diverse engagement opportunities for all stakeholders, including information sharing, digital feedback tools, optional project update capabilities that for areas and/or topics that are important to them. Also, the platform will need to provide the ability to have an unlimited number of active projects, as well as an unlimited ability to show completed or archived projects.

The platform will need to allow at least five (5) administrators with platform-wide access, as well as at least ten (10) project-specific users who have access to specific project pages. Platforms should also be scalable to accommodate future organizational growth and adaptations to accessibility and engagement best practices.

Timeline

Request for Proposal Release Date:

June 3, 2025

Proposal Submission Deadline:

June 17, 2025, 2:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541820Public Relations Agencies

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