Project Information

Bid Title

Event Coordinator for Iowa’s America250 Event

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Jan 14, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

005-RFP-2373-2026

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Bid Number

005-RFP-2373-2026

Solicitation

Event Coordinator for Iowa’s America250 Event

Solicitation Type

Request for Proposals

County

Description

Description

During 2026, Iowa will invite Americans to celebrate how American agriculture has contributed to the liberty, freedom, and independence that are hallmarks of American democracy. Throughout 2026, a series of webinars will learn about the history of Iowa agriculture and its contribution to American independence and share their own gardening, horticulture, and agricultural journey through social media campaigns. Finally, on October 24, 2026, Iowa will host a Harvest Festival to celebrate the place of agriculture in Iowa and American life.
America’s Harvest is the Iowa America 250 Task Force’s signature initiative and an opportunity for Iowa to lead Americans in celebrating the contributions of agriculture, gardening, and horticulture to the freedoms we enjoy as Americans.
The State of Iowa is seeking an Event Coordinator to assist in the following tasks:
•Coordinate event planning with internal (State) and external (cities, vendors, etc.) stakeholders;
•Support program leads;
•Convene and delegate key programs through agencies.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Katelyn Howells

Contact Title

Procurement Specialist

Contact Email

katelyn.howells@iowa.gov

Contact Phone Number

(515) 721-7856

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

1/14/2026 8:00:00 AM

Until

2/4/2026 3:00:00 PM

Documents/Attachments

005-RFP-2373-2026 America250 Event Coordinator

1/12/2026 7:53:56 AM

005-RFP-2373-2026 America250 Event Coordinator - IMPACS Questionnaire

1/12/2026 7:53:47 AM

Attachment Preview

Event Summary - Event Coordinator for Iowa's America250 Event

Type

RFP - Request for

Proposal

Number

005-RFP-2373-2026

Organization

DASIowa

Currency

US Dollar

Event Status

Approved

Department

Administrative Services -

DAS

Exported on

1/12/2026

Exported by

Katelyn Howells

Estimated Value

-

Payment Terms

0% 0, Net 60

Bid and Evaluation

Respond by Proxy

Allow

Sealed Bid

Yes

Alternate Items

No

Use Panel Questionnaire No

Auto Score

No

Cost Analysis

No

Visibility and Communication

Visible to Public

Yes

Enter a short description for this public event

The State of Iowa is seeking an Event Coordinator to assist in developing and coordinating the America's Harvest

event to celebrate America's 250th Birthday.

Commodity Codes

Commodity Code

Description

96260

Party, Holiday, and Event Decorating and Planning Services

91523

Conference Coordinating and Planning Services

Event Dates

Time Zone

Released

Open

Close

Sealed Until

Q&A Close

CDT/CST - Central Standard Time (US/Central)

-

1/14/2026 8:00 AM CST

2/4/2026 3:00 PM CST

2/4/2026 3:00 PM

Show Sealed Bid Open Date to Vendor

1/26/2026 4:00 PM CST

Event Users

Event Creator

Katelyn Howells

katelyn.howells@iowa.gov

Phone +1 515-721-7856

Description

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit. No

information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the

Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The

Respondent only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT

your proposal again (if previously submitted).

Background

On November 6, 2025, Governor Reynolds issued Executive Order No. 16, launching the Governor's Task Force

on Celebrating America's 250th Birthday. The purpose of the Task Force is to “plan, encourage, develop, and

coordinate the commemoration of the 250th anniversary of the founding of the United State, and recognize

Iowa’s integral role in that event.”

During 2026, Iowa will invite Americans to celebrate how American agriculture has contributed to the liberty,

freedom, and independence that are hallmarks of American democracy. Throughout 2026, a series of webinars

will learn about the history of Iowa agriculture and its contribution to American independence and share their

own gardening, horticulture, and agricultural journey through social media campaigns. Finally, on October 24,

2026, Iowa will host a Harvest Festival to celebrate the place of agriculture in Iowa and American life.

America’s Harvest is the Iowa America 250 Task Force’s signature initiative and an opportunity for Iowa to

lead Americans in celebrating the contributions of agriculture, gardening, and horticulture to the freedoms we

enjoy as Americans.

Objectives

The State of Iowa is seeking an Event Coordinator to assist in the following tasks:

• Coordinate event planning with internal (State) and external (cities, vendors, etc.) stakeholders;

• Support program leads;

• Convene and delegate key programs through agencies.

Contract Term

The Contract shall have a term beginning on the date of contract execution (the “Effective Date”) and ending on December

31, 2026.

Prerequisites

1

Instructions To Vendor :

Respondent shall read and make certifications of their Proposal.

Certification

I certify that the contents of the Proposal submitted are true and accurate.

Vendor Must Also Upload a File:

No

Prerequisite Content:

Required to Enter Bid

Certification of Independence

I certify that I am a representative of Respondent expressly authorized to make the following certifications on behalf of Respondent.

By submitting a Proposal in response to the RFP, I certify on behalf of the Respondent the following:

1. The Proposal has been developed independently, without consultation, communication or agreement

with any employee or consultant to the Agency or with any person serving as a member of the evaluation

committee.

2. The Proposal has been developed independently, without consultation, communication or agreement with any other

Respondent or parties for the purpose of restricting competition.

3. Unless otherwise required by law, the information found in the Proposal has not been and will not be knowingly disclosed,

directly or indirectly prior to Agency’s issuance of the Notice of Intent to Award the contract.

4. No attempt has been made or will be made by Respondent to induce any other Respondent to submit or not to submit a

Proposal for the purpose of restricting competition.

5. No relationship exists or will exist during the contract period between Respondent and the Agency or any other State

agency that interferes with fair competition or constitutes a conflict of interest.

Certification Regarding Debarment

I certify that, to the best of my knowledge, neither Respondent nor any of its principals: (a) are presently or have been debarred,

suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or

State Agency; (b) have within a five year period preceding this Proposal been convicted of, or had a civil judgment rendered against

them for commission of fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal,

state, or local) transaction or contract under a public transaction, violation of antitrust statutes; commission of embezzlement, theft,

forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently indicted for or

criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated

in (b) of this certification; and (d) have not within a three year period preceding this Proposal had one or more public transactions

(federal, state, or local) terminated for cause.

This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered

into. If it is later determined that Respondent knowingly rendered an erroneous certification, in addition to other remedies

available, the Agency may pursue available remedies including suspension, debarment, or termination of the contract.

Certification Regarding Registration, Collection, and Remission of Sales and Use Tax

Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2016) a retailer in Iowa or a retailer maintaining a business in Iowa that

enters into a contract with a state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code

chapter 423 on all sales of tangible personal property and enumerated services. The Act also requires Respondents to certify their

compliance with sales tax registration, collection, and remission requirements and provides potential consequences if the

certification is false or fraudulent.

By submitting a Proposal in response to the (RFP), the Respondent certifies the following: (check the applicable box)

• Respondent is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required

by Iowa Code chapter 423; or

• Respondent is not a “retailer” or a “retailer maintaining a place of business in this state” as those terms are defined in Iowa

Code subsections 423.1(47) and (48)(2016).

Respondent also acknowledges that the Agency may declare the Respondent’s Proposal or resulting contract void if the above

certification is false. The Respondent also understands that fraudulent certification may result in the Agency or its representative

filing for damages for breach of contract in additional to other remedies available to Agency.

2

Instructions To Vendor :

Respondent shall read and authorize to release information for their Proposal.

Certification

I certify that I have read and agree to the Authorization to Release Information above.

Vendor Must Also Upload a File:

No

Prerequisite Content:

Commodity Codes

• NAICS 561920Convention and Trade Show Organizers
• NAICS 711320Promoters of Performing Arts, Sports, and Similar Events without Facilities

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