Project Information

Bid Title

IFB 10014608-26-29 Window Shades & Maintenance

Issuing Agency

Jackson County 16th Circuit Court

Location

Missouri

Published Date

Jun 8, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

IFB 10014608-26-29 Window Shades & Maintenance

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Bid Number 10014608-26-29

Window Shades & Maintenance

16th Judicial Circuit of Missouri

Court Purchasing

415 East 12th Street Room 8M East

Kansas City, Missouri 64106

Date: June 9, 2026

Scott Etzenhouser

Phone: (816) 881-3666

E-mail: scott.etzenhouser@courts.mo.gov

The purpose of this solicitation is to establish a contract with a provider, herein referred to as the contractor to

provide the 16th Judicial Circuit of Missouri, herein referred to as the Circuit Court with a contract to: Supply and install

new or upgrades for window shade components. Provide maintenance, troubleshoot and repair to existing systems.

Pre-bid: Contractor may schedule a site visit if necessary. It is the responsibility of the vendor to review the

prospective scope of work and their personal observations with the documents as to the nature, location, elevators and

conditions that effect the expected work. No allowance will be made for not having completely inspected the site or not

being familiar with the existing conditions and equipment to be encountered in expected work.

Bid closes:

Tuesday, June 23, 2026 @ 9:55 A.M. Local Time (Central)

Bids MUST be submitted prior to the closing date and time to be eligible for consideration. Bids

will be publicly opened and read at 10:00 A.M. Local Time (Central). Bids received after the

deadline designated shall not be considered.

Contract term:

July 1, 2026 through June 30, 2029

Contract renewal: Possible three (3) one-year periods at the discretion of the Circuit Court

All bids submitted in response to this invitation for bid shall become the property of the Circuit Court and will be

a matter of public record available for review under the guidelines of any applicable Federal Freedom of Information Act

or Missouri “Sunshine Law”.

For all questions regarding this bid contact Scott Etzenhouser [prior to June 19, 2026] at (816) 881-3666 or by

e-mail to Scott.Etzenhouser@courts.mo.gov.

From the date this IFB is issued until an award is made, absolutely no communication with department staff

is allowed! If communication is required between potential suppliers and individuals employed by the court regarding

this IFB it is restricted to written communication with the senior purchasing agent.

Timeline schedule:

Bid issue date

Bid due date

Bid evaluation

Award date

Contract term

Tuesday, June 9, 2026

Tuesday, June 23, 2026 @ 9:55 A.M. Local Time (Central)

June 23 through June 26, 2026

Monday, June 29, 2026

July 1, 2026 through June 30, 2029 with possible three (3) one-year renewal periods

Note: If needed, this timeline may change but the Circuit Court will make every effort to stay within this schedule.

“Serving the Community Through the Rule of Law”

Bid Number 10014608-26-29

Window Shades & Maintenance

Preparation of bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall include

the complete address of the bidder.

If a unit price or extension already entered is to be altered, it shall be crossed out and initialed in ink by the

bidder.

The Circuit Court is exempt from Federal Tax-Exempt Number 43-91-0217K and Missouri State Sales Tax

Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D. 12495671, and such taxes shall not be included

in bid prices. A Sales and Use Tax Exemption letter will be provided upon request.

All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under

penalty of perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to Contract/Signature

Page, bidder certifies: The submission of the offer did not involve collusion or other anti-competitive practices. The

bidder has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future

employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the

submitted offer.

Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court’s

applicable standard specifications, and any special specifications outlined in the bid document.

A responsive bid shall substantially conform to the requirements of this Invitation For Bid and/or specifications

contained herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who qualify

their bids in such a manner as to nullify or limit their liability to the contracting entity shall have their bids deemed non-

responsive. Also, bids containing any clause that would limit contracting authority shall be considered non-responsive.

Examples of non-responsive bids include but shall not be limited to: a) bids that fail to conform to required delivery

schedules as set forth in the bid request; b) bids with prices qualified in such a manner that the bid price cannot be

determined, such as with vague wording that may include “price in effect at the time of delivery,” and c) bids made

contingent upon award of other bids currently under consideration.

The term “offer” as used herein refers to the contractor’s offer made in response to this bid. Bids are made

upon, and are subject to the subsequent listed conditions and any addendums issued. Upon acceptance by the Circuit

Court, a contractor’s bid response and acceptance of the bid contract award letter issued to contractor shall constitute

the contract for providing the Audio Video Systems as described in this bid in strict conformity with the contract

instrument, thus eliminating the need for a formal signed contract.

Bid submission: Bids will be submitted to the below address until date and time specified herein. Bids will publicly

be opened, read, reviewed and tabulated by the senior purchasing agent at 10:00 AM local time (Central). Bids

received after 9:55 AM-CST on Tuesday, June 23, 2026 shall not be considered.

Submit by mail or messenger to the following address:

Jackson County Circuit Court

Purchasing Department

415 E. 12th Street, 8M East

Kansas City, Missouri 64106

Bid proposal must be signed in ink by the bidder and all pricing shall be made in ink or by typewriter. Erasures

or alterations must be initialed by the bidder in ink. All Bids shall be tightly sealed in an envelope and plainly marked

Bid 10014608-26-29 – Window Shades and Maintenance, with date and time of bid opening, and the bidder’s name

and address. Telephone, faxed or e-mailed bids will not be accepted!

If not submitting a bid, please complete the Statement of No Bid and e-mail back to SEtzenho@courts.mo.gov.

By submitting a bid, you offer to enter into the proposed contract and your offer is not revocable for ninety (90)

days following the response deadline indicated herein.

Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known

and a receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids are an

irrevocable offer and may not be withdrawn within 90 days after opening date.

Bidders are invited to be present at the opening of bids. After the official opening of bids, the amount of time

necessary for bid evaluation may vary and is determined solely by the senior purchasing agent. Normally a period of

not less than one week is necessary. Following the bid evaluation, all bids submitted are available for public review.

“Serving the Community Through the Rule of Law”

Bid Number 10014608-26-29

Window Shades & Maintenance

Bid evaluation and contract award: In awarding the contract; the bid award will be based on the most

responsive and responsible bidder offering the best perceived pricing as deemed by the Circuit Court.

To be considered for award, bidder must at least: have the ability to obtain adequate financial resources, be

able to comply with required or proposed delivery schedule, have a satisfactory record of performance; have a

satisfactory record of integrity and ethics, and be otherwise qualified and eligible to receive award.

The Circuit Court reserves the right to reject all or parts of bids, to waive technical defects in bids, and to select

the bid deemed most advantageous to the Circuit Court.

The contract award will be made no later than Monday, June 29, 2026 by means of an Award Letter.

Only awarded contractor will be notified. Bidders may send email to Scott.Etzenhouser@courts.mo.gov any

time after Monday, June 29, 2026 to get bid award results.

Tie bid: In the event of a tie bid, the senior purchasing agent will write the tie bidders’ names on separate pieces of

paper. The names will then be placed in an empty box and a designated employee will draw a name from the box

without examining the contents of the box. Three witnesses must be in attendance. The name drawn will then become

the awarded supplier. The purchasing official and the witnesses shall document and attest to the results. Bidders may

be in attendance at the drawing.

Protest of award: Any protest concerning the award of a contract shall be decided by the Director of Court Services

after consultation with legal counsel. Protests shall be in writing to the Office of the Purchasing Department and shall

be filed within three (3) business days of final approval and acceptance of the contested proposal by the Purchasing

Department. The written protest shall include the name and address of the protestor, the IFB number, a statement of

the specific reasons for the protest and supporting exhibits. A protest is considered filed when all requested information

is received by the Office of the Purchasing Department along with the required cashier’s check or bond. The Director of

Court Services will respond the written protest within 14 days of its receipt. The Director of Court Services decision

relative to the protest shall be final and no further appeals will be recognized.

Upon receipt of a protest the Circuit Court may, but is not required to, delay its award of said contract. The

protesting bidder is required to submit a bond by cashier’s check.

The submission of the cashier’s check will be as follows: 1% Percent of the value of the solicitation, but in no

case less than five hundred dollars ($500.00) or to exceed five thousand dollars. This bond shall be a US postal service

money order or a certified cashier's check made payable to the Jackson County Family Court. Money will be refunded

to the submitting bidder only if the protest is found to be in their favor.

“Serving the Community Through the Rule of Law”

Bid Number 10014608-26-29

Statement of No Bid

Window Shades & Maintenance

We, the undersigned, have declined to submit a bid in response to this Invitation For Bid for the following

reason(s):

Specifications too “tight”, i.e., geared toward one brand or supplier.

Insufficient time to respond to the bid.

We do not offer this product or service.

Our schedule would not permit us to perform.

We are unable to meet specifications.

We are unable to meet bond requirements.

Specifications are not clear (explain in REMARKS below).

We are unable to meet insurance requirements.

Remove us from your list for this commodity or service.

Other (explain in REMARKS below).

REMARKS

Company Name:

Signature:

Telephone:

Date:

Note: If you are not submitting a bid, please e-mail to

SEtzenho@courts.mo.gov, otherwise disregard and submit the

required submittal pages marked “Return Page”.

“Serving the Community Through the Rule of Law”

Bid Number 10014608-26-29

Window Shades & Maintenance

1.0 Scope of service: This document shall constitute a term and supply contract between 16th Judicial Circuit

of Missouri, herein referred to as the (“Circuit Court”) and the undersigned, herein referred to as the (“Contractor”),

collectively referred to as the “parties” to provide and install equipment as requested by the Circuit Court. The contractor

will furnish all trained personnel, equipment, parts, tools and test equipment required to complete requested service.

The Circuit Court will not be able to provide ladders, lifts, scaffolding or any other needed equipment. The contractor

must have trained service technicians who can answer service calls as early as 7:00 a.m. Projects will include

but not limited to the following listed items:

1.1 Existing brands include, but may not be limited to: Lutron (motorized and Roller, manual clutch)

1.2 Test system and ensure system is working properly

1.3 Provide replacement shades or systems as needed for updated equipment.

1.4 Provide complete service and repair of all components of system for duration of warranty. Once any

warranty expires vendor to bill any maintenance cost at the proposed contractor price.

1.5 Any and all installed equipment must be brand new out of the box and unused previously. If contractor

is replacing defective equipment it is the responsibility of the contractor to remove existing equipment and

dispose of properly. All new shade systems must be fully tested.

1.6 Contractor to note any missing items and to ensure system works as a whole. Contractor to be

responsible for all miscellaneous cabling, fittings or any other items as needed for system installation. All new

systems must be fully tested.

1.7 If contractor is replacing equipment it is the responsibility of the contractor to remove existing

equipment. Painting or patching will not be required by the contractor of areas that equipment is removed.

2.0 Contract term: The contract term will begin on July 1, 2026 and end on June 30, 2029 with a possible three

(3) one-year renewal periods that allows for price redetermination in the event prevailing market conditions warrant an

adjustment in contract pricing during the term of the contract to include any renewal periods. The contractor must provide

the Circuit Court with proper documentation and justification of increased costs, which must be approved by Circuit Court.

3.0 Work locations:

3.1 Jackson County Courthouse - 415 East 12th Street, Kansas City, Missouri 64106

3.1.1 The Circuit Court is equipped with a loading/unloading dock on the Oak Street side. Contractors

may use the dock to load or unload equipment, tools and supplies. After unloading they must park either

on the street or public parking areas. When providing services contractor may park for short periods of

time at the dock (depending on time of service and availability).

3.2 Eastern Jackson County Courthouse - 308 West Kansas Avenue, Independence, Missouri 64050

3.3 Criminal Justice Building - 1315 Locust Street, Kansas City, Missouri 64106

3.4 Family Justice Center - 625 East 26th Street, Kansas City, Missouri 64108

4.0 Bonds: The awarded contractor will be required to submit a Performance Bond and a Payment Bond, both

for one hundred percent (100%) of the total project value amount within ten (10) days business days after receiving

notification of any project installation over $25,000. The bond must be in the form of a bond acceptable to the Purchasing

Department of Jackson County, Missouri executed by a surety company authorized to do business in the State of

Missouri and listed in the Federal Register. Bonds must be received by the Circuit Court Purchasing Department prior

to the commencement of any work on the project.

Company name

Print name

Authorized signature

Return page

Date

1

“Serving the Community Through the Rule of Law”

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337920Blind and Shade Manufacturing

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