Project Information

Bid Title

RFP 2026-08: Childcare Services to Provide Respite to Older Adult Caregivers

Issuing Agency

Greater Nashville Regional Council

Location

Tennessee

Published Date

Mar 26, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFP 2026-08: Childcare Services to Provide Respite to Older Adult Caregivers

GNRC is seeking proposals from qualified agencies or organizations to provide childcare services for children being cared for by relative older adults in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson.

• Issue Date: February 23, 2026
• Proposal Deadline Extended: 11:59 p.m. CDT on April 10, 2026
• Inquiries: Questions about the solicitation must be directed in writing to rfp@gnrc.org . The deadline for submitting questions is March 11, 2026.
• Download Full RFP Document
• List of Questions and Answers (none received)

Attachment Preview

Childcare Services to Provide

Respite to Older Adult

Caregivers

National Family Caregiver Support Program

_____________________________________________________________________

Request for Proposals

RFP-2026-08

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from agencies capable of providing childcare services for children being cared for by

non-parent relative older adults. GNRC intends to contract with a minimum of one service provider capable of

providing the services described in this RFP.

Important Dates and Deadlines

RFP Issued: 02/23/2026

Written questions accepted through 03/11/2026

Submission Deadline: Proposals must be submitted by 03/25/2026

Contract Period: July 1, 2026 – June 30, 2030

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this solicitation or any apparent omission or discrepancy should be

presented in writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this

solicitation. Any amendments to this solicitation will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, including limited English proficiency

(LEP), gender, gender identity, sexual orientation, age, religion, creed, or disability in admission to, access to, or

operations of its programs, services, or activities. Discrimination against any person in recruitment, examination,

appointment, training, promotion, retention, discipline, or any other employment practices because of non-

merit factors is prohibited. Any person who believes that discrimination has occurred by GNRC or its contractors, sub-

recipients, and/or consultants on the basis of race, color, or national origin, including limited English proficiency (LEP), in

violation of Title VI may file a written complaint. Complaints may also be filed with the state or federal agency involved,

and with the Tennessee Human Rights Commission. Complaints must be filed within 180 days of the alleged

discriminatory act. GNRC’s full non-discrimination policy and additional information about ADA or English

language accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-08 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 3

2.1 Provider Requirements .....................................................................................................................................3

2.2 Requested Services ...........................................................................................................................................5

Section 3. Instructions to Offerors ........................................................................................................ 6

3.1 Pre-Proposal Inquiries .......................................................................................................................................6

3.2 Submission Requirements.................................................................................................................................6

3.3 Proposal Contents .............................................................................................................................................6

3.4 Terms and Conditions .......................................................................................................................................8

Section 4. Selection Process ............................................................................................................... 10

4.1 Proposal Opening ............................................................................................................................................10

4.2 Final Evaluations..............................................................................................................................................10

4.3 Solicitation Outcomes .....................................................................................................................................10

4.4 Protests ...........................................................................................................................................................11

Attachment A. Assurances and Certifications.................................................................................... A

Attachment B. Business Information ................................................................................................... B

Attachment C. Service Details .............................................................................................................. C

Attachment D. Sample Contract Terms ............................................................................................... D

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-08 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC or Regional Council) is a public body corporate and politic initially

created by the Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part

1, Tennessee Code Annotated (TCA), as amended (the Act). GNRC is owned by and operated on behalf of its

local government membership comprised of county governments in the counties of Cheatham, Davidson,

Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson,

and Wilson, Tennessee, and all incorporated municipalities and metropolitan governments located within these

counties.

GNRC is governed by a regional body composed of city mayors, county mayors/executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from agencies capable of providing childcare services to serve as respite for older

adults who are the primary caregiver for children.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org .

Service Area

GNRC seeks to contract with at least one provider of respite childcare services. The following table indicates the

demographics for each county in GNRC’s service area:

County

Cheatham

Davidson

Dickson

Houston

Humphreys

Montgomery

Robertson

Rutherford

Stewart

Sumner

Trousdale

Population

60+

populatio

n

10,032

128,786

13,462

2,216

5,333

34,372

16,307

58,541

3,977

47,141

2,089

% of 65+

who are

minority

2.60%

26.20%

5.80%

3.60%

3.00%

19.10%

6.50%

13.00%

3.40%

6.70%

10.70%

Language

% of 65+ who speak

a language other

than English at

home

1.30%

8.20%

1.30%

0.50%

0.70%

8.60%

3.50%

6.40%

4.00%

2.60%

0.70%

Poverty

% of 65+ who

are below

poverty

7.20%

11.10%

11.40%

15.60%

7.60%

7.80%

8.90%

7.60%

11.50%

8.50%

25.20%

% of 65+ who

are low-income

minority

0.20%

2.90%

0.70%

0.60%

0.20%

1.50%

0.60%

1.00%

0.40%

0.60%

2.70%

Rural

% of 65+ who

reside in a rural

area

83.00%

3.50%

67.80%

100.00%

82.50%

19.70%

53.20%

17.00%

100.00%

27.90%

100.00%

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-08 | PAGE 1

County

Williamson

Wilson

Population

60+

populatio

n

54,154

35,587

% of 65+

who are

minority

5.40%

6.00%

Language

% of 65+ who speak

a language other

than English at

home

4.80%

2.70%

Poverty

% of 65+ who

are below

poverty

5.10%

7.20%

% of 65+ who

are low-income

minority

0.30%

0.40%

Rural

% of 65+ who

reside in a rural

area

19.40%

38.50%

Target Population

Services must be targeted primarily to Relative Caregivers in the greatest social or economic need, with

particular attention to low-income, minority older adults and those residing in rural areas. At a minimum, GNRC

strives to provide services to Relative Caregivers in the greatest social or economic need in proportion to the

population of the counties served.

Reimbursement-Based Contract

This contract is a reimbursement-based contract. This means that contractors must incur the costs related to

the contract and provide appropriate documentation of your expenditures. Once GNRC receives an acceptable

invoice and supporting documentation, GNRC will then submit the cost for reimbursement to its funders. When

GNRC receives the funds, it then disburses them to your business. There is no guaranteed payment time for

invoices, and the average time of payment is approximately 45 days after the time complete documentation is

submitted. This means that, for example, services provided on August 15th would be invoiced on September 8th

and likely not be paid for until October 23rd or later.

Funding Source & Program

The funding source for this program is the federal Older Americans Act Title III E Family Caregiver funds.

Following is a brief description of the programs:

 The National Family Caregiver Support Program (NFCSP) Title III E provides an infrastructure of program

resources and assistance for family caregivers, grandparents, and older individuals who are informal

caregivers through the designated AAAD, its service providers, and other appropriate consumer

organizations. In accordance with program directives, information, assistance, and counseling can be

provided to any caregiver, but respite and supplemental services are limited to caregiver support for

older individuals who are unable to perform at least two activities of daily living, or, due to a cognitive

or other mental impairment, require substantial supervision. Priority is to be given to older individuals

and families with the greatest social and economic need, with particular attention to low-income older

individuals and older individuals caring for children with severe disabilities.

Title III E programs include supportive respite services, such as childcare services, for older adults

providing care for relative children. Although the services themselves, which include summer camps,

daycare, and tutoring, are provided to the relative child, the program considers the Relative Caregiver to

be the recipient of respite services and thus the client. Specific Eligibility is described below.

Eligibility for Title III E

An eligible relative caregiver is a relative (other than the parent of the person receiving care) who is aged 55 or

older and is the primary caregiver to a child under the age of 18. Eligible relative caregivers are referred to as

“Relative Caregivers” or “GNRC Clients” within this RFP. The relative child under 18 being cared for by the

Relative Caregiver is referred to as the “Relative Child.”

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-08 | PAGE 2

Commodity Codes

• NAICS 624120Services for the Elderly and Persons with Disabilities
• NAICS 624410Child Day Care Services

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