Project Information

Bid Title

Total Solution for Transportation Services

Issuing Agency

Chesapeake Public School

Location

Virginia

Published Date

Nov 6, 2024

Closing Date

Dec 5, 2024

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Total Solution for Transportation Services

Addenda: 0

Release Date: 11/6/2024

Due Date: 12/5/2024

Post Information

Posted At:Wed, Nov 6, 2024 12:06 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The successful contractor shall demonstrate the ability to provide a total solution for daily transportation needs. The transportation solution includes, but is not limited to, Real-Time Tracking, Routing Optimization, Parent and administrator communications, support, data analytics and reporting. The solution should be a web-based platform that is hosted and maintained by the software provider. The provider must perform daily backups and keep pace with any platform version updates. Interested vendors should include details on software features, implementation timelines, support and training offerings, pricing structures, and previous experience with similar projects in educational settings.

The District looks forward to finding a partner that shares our commitment to improving student transportation efficiency. The District reserves the right to award based on the proposal that meets the total solution for our Transportation Department, cost of providing the total solution, and time frame (as stated in this document) in which the solution can be implemented.

Background

Chesapeake Public Schools, including the School Board (hereafter known as the District) seeks proposals from qualified, licensed, and insured contractors to provide a a total solution for daily transportation needs.

Our existing transportation solution includes mainly routing software and tracking software. For the routing software, the District currently utilizes Seon’s Compass routing software, along with the School Bus Hub Parent app. The data used consists of GIS layers for streets, bus stops, address points, parcels, eligibility zones, school locations, and attendance zone boundaries. Student information is gathered from Synergy, our student database.

For our GPS tracking system, the district utilizes the Zonar GPS system, which integrates with the routing software. School buses have mounte d Samsung Tab Active 2 tablets, which are used for: pre-trip and post-trip inspection, various operational inspections, time keeping (via our Kronos app which runs on the tablet), diagnostic data for our shop, and RFID readers that capture student ridership (via RFID ID badges provided by CI Solutions). The Zonar system also integrates with the CI Solutions badging portal to ensure student data ridership reports and student tracking is available.

Through this Request for Proposal (RFP), the District is seeking to identify one or more vendors who can most fully meet the needs of the District as specified in this document and any associated attachments.

Based on enrollment, the District is the seventh largest school district in Virginia. With nearly 40,000 students and 6,000 employees in 56 schools and centers, the District is committed to providing excellence in education for the children of Chesapeake.

The Chesapeake Public School System is an equal educational opportunity school system. The School Board of the City of Chesapeake also adheres to the principles of equal opportunity in employment and, therefore, prohibits discrimination in terms and conditions of employment on the basis of race, sex, sexual orientation, gender identity, national origin, color, religion, age, or disability.

Timeline

Release Project Date:

November 6, 2024

Pre-Proposal Meeting (Non-Mandatory):

November 14, 2024, 10:00am

Pre Proposal Conference - Total Solution for Transportation Services
Thursday, November 14 · 10:00 – 11:30am
Time zone: America/New_York
Google Meet joining info
Video call link: https://meet.google.com/hfh-zeys-myo
Or dial: ‪(US) +1 323-741-1894‬ PIN: ‪108 993 571‬#
More phone numbers: https://tel.meet/hfh-zeys-myo?pin=2972643537148

Question Submission Deadline:

November 25, 2024, 4:00pm

Proposal Submission Deadline:

December 5, 2024, 4:00pm

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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