Project Information

Bid Title

Request for Proposal - Doyon Conference Room A/V Upgrade

Issuing Agency

Tanana Chiefs Conference

Location

Alaska

Published Date

Apr 17, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal – Doyon Conference Room A/V Upgrade

April 17, 2026April 16, 2026

DOWNLOAD FULL RFP

SERVICE CONTRACT PACKET

EVALUATION PREFERENCE POLICY

I. Introduction

Tanana Chiefs Conference (TCC), organized as Dena’ Nena’ Henash or “Our Land Speaks,” is a sovereign tribal consortium with a board of directors consisting of 42 Tribal communities across Interior Alaska, representing 37 federally recognized tribes. TCC is an Alaska Native non-profit corporation that provides health and social services for the more than 18,000 Alaska Native people in the Interior Alaska region. TCC was formed in 1962, but its history dates back over 100 years, when tribal chiefs from throughout the region banded together to protect their Native land rights. TCC’s main office is in Fairbanks, Alaska. TCC region covers 235,000 square miles of Interior Alaska, which is equal to about 37 percent of the entire state. The region is divided into six sub-regions: Yukon Koyukuk, Yukon Tanana, Lower Yukon, Upper Kuskokwim, Yukon Flats, and Upper Tanana.

II. Solicitation

Tanana Chiefs Conference (TCC) Audio Visual Team is seeking proposals for the Doyon Conference Room A/V Upgrade.

Questions regarding this solicitation and/or proposal submissions shall be emailed to Kevin Dennis at Kevin.dennis@tananachiefs.org.

Proposal Submission Deadline:
Proposals are required to be submitted no later than April 30, 2026.
Proposals received after the time announced will not be considered.

III. Scope of Work

Furnish, install, program, start up, test and commission a Q-Sys Conference room for the TCC Doyon Room. The system must include the list of equipment below:

QSC CORE8FLEX I/O Processor x 1

QSC TSC-101-G3 Touchscreen Controller x 1

QSC NV-32-H Q-SYS Network Video Endpoint x 3

QSC NC-12X80 ePTZ Conference Camera x 1

QSC NL-C4 4″ IP Speaker, Ceiling x 8

Logitech TAPSCH Tap Scheduler x 2

Shure MXA901W-R Ceiling Mount Mic, White x 2

There will be two inputs needing to be programed into the Q-Sys system: MTR (Microsoft Teams Room) PC and HDMI on table for Laptop A/V sharing.

Network runs from each piece of equipment to Comm Closet and additional runs for the MTR (Microsoft Teams Room) PC and Tap controller. Approximately 200 ft from room to comm closet.

The Q-Sys designer must also build in Reflect monitoring Proxy components for TCC staff to monitor health after installation, as well as continue using same UCI design for touch panel controls.

Any old/unused A/V equipment currently in place will be removed at discretion of TCC A/V team.

Each bidder shall thoroughly examine the contract documents. The failure or neglect of a bidder to receive or examine this request for proposal and proposed services contract or any part thereof shall in no way relieve it from any obligations with respect to its quote or to the service contract. No claim for additional compensation shall be allowed which is based upon a lack of knowledge of any contract document.

Attachment Preview

Doyon Conference Room A/V Upgrade

REQUEST FOR PROPOSAL (RFP)

04-13-2026

Contents

TABLE OF CONTENTS

I.

Introduction ................................................................................................................................ 3

II.

Solicitation.................................................................................................................................. 3

III. Scope of Work............................................................................................................................ 3

IV. Selection Criteria ....................................................................................................................... 5

V.

Selection Process ...................................................................................................................... 5

VI. Required Documents................................................................................................................. 7

Request for ProposalDoyon Conference Room A/V UpgradeDoyon Conference Room A/V Upgrade

Doyon Conference Room A/V Upgrade

2

I. Introduction

Tanana Chiefs Conference (TCC), organized as Dena’ Nena’ Henash or “Our Land Speaks,”

is a sovereign tribal consortium with a board of directors consisting of 42 Tribal

communities across Interior Alaska, representing 37 federally recognized tribes. TCC is

an Alaska Native non-profit corporation that provides health and social services for the

more than 18,000 Alaska Native people in the Interior Alaska region. TCC was formed in

1962, but its history dates back over 100 years, when tribal chiefs from throughout the

region banded together to protect their Native land rights. TCC’s main office is in

Fairbanks, Alaska. TCC region covers 235,000 square miles of Interior Alaska, which is

equal to about 37 percent of the entire state. The region is divided into six sub-regions:

Yukon Koyukuk, Yukon Tanana, Lower Yukon, Upper Kuskokwim, Yukon Flats, and Upper

Tanana.

II. Solicitation

Tanana Chiefs Conference (TCC) Audio Visual Team is seeking proposals for the Doyon

Conference Room A/V Upgrade.

Questions regarding this solicitation and/or proposal submissions shall be emailed to

Kevin Dennis at Kevin.dennis@tananachiefs.org.

Proposal Submission Deadline:

Proposals are required to be submitted no later than April 30, 2026.

Proposals received after the time announced will not be considered.

III. Scope of Work

Furnish, install, program, start up, test and commission a Q-Sys Conference

room for the TCC Doyon Room. The system must include the list of equipment

below:

QSC CORE8FLEX I/O Processor x 1

QSC TSC-101-G3 Touchscreen Controller x 1

QSC NV-32-H Q-SYS Network Video Endpoint x 3

QSC NC-12X80 ePTZ Conference Camera x 1

QSC NL-C4 4" IP Speaker, Ceiling x 8

Request for ProposalDoyon Conference Room A/V UpgradeDoyon Conference Room A/V Upgrade

Doyon Conference Room A/V Upgrade

3

Logitech TAPSCH Tap Scheduler x 2

Shure MXA901W-R Ceiling Mount Mic, White x 2

There will be two inputs needing to be programed into the Q-Sys system: MTR

(Microsoft Teams Room) PC and HDMI on table for Laptop A/V sharing.

Network runs from each piece of equipment to Comm Closet and additional

runs for the MTR (Microsoft Teams Room) PC and Tap controller. Approximately

200 ft from room to comm closet.

The Q-Sys designer must also build in Reflect monitoring Proxy components for

TCC staff to monitor health after installation, as well as continue using same UCI

design for touch panel controls.

Any old/unused A/V equipment currently in place will be removed at discretion

of TCC A/V team.

Each bidder shall thoroughly examine the contract documents. The failure or

neglect of a bidder to receive or examine this request for proposal and proposed

services contract or any part thereof shall in no way relieve it from any obligations

with respect to its quote or to the service contract. No claim for additional

compensation shall be allowed which is based upon a lack of knowledge of any

contract document.

Request for ProposalDoyon Conference Room A/V UpgradeDoyon Conference Room A/V Upgrade

Doyon Conference Room A/V Upgrade

4

IV. Selection Criteria

Overall Proposal Suitability & Quality

5

Bidders must meet the needs included herein and be presented in a clear

and organized fashion. Clarity, completeness, compliance with

instructions, organization, and responsiveness to TCC requirements.

Value, Cost & Native Preference

15

Bidders will be evaluated on the cost of their solution(s) based on the

work to be performed in accordance with the scope of this project.

Total cost of ownership (licensing, implementation, training), price

transparency and itemization.

A bidder that is majority-owned (greater than 50% ownership interest) by

one or more TCC-region tribal members or by a TCC-region village

corporation shall receive a 10% reduction in its total bid price in

accordance with TCC Resolution 2026-05. To qualify for this preference,

such ownership interest must exceed 50% at the time of bid submission.

Vendor Company Health & Financial Stability

10

Company background, years in business, and financial stability

Relevant AV systems integration experience (minimum 3 years preferred)

References for similar conference room or enterprise AV projects

Capacity to support multi-year maintenance and lifecycle management.

Technical expertise & Implementation Approach

35

Bidders must provide descriptions and documentation of Q-Sys technical

expertise and implementation plan as well as proposed AV architecture

and equipment selection (displays, microphones, cameras, DSPs, control

systems, etc.) Integration with Microsoft Teams.

Organizational Experience & Functional Fit

35

Bidders will be evaluated on the details on features as it pertains to the

scope of work. Depth and relevance of experience across conference

room A/V systems fit to TCC use cases; configuration vs. customization;

demonstrated outcomes in similar environments.

Total Points: 100

I. Selection Process

Selection will be made through a competitive “weight of award bid process” based on

the bid with the highest points awarded based on the above selection matrix.

Contractor’s qualifying for in-region native preference, as defined above, will receive a

Request for ProposalDoyon Conference Room A/V UpgradeDoyon Conference Room A/V Upgrade

Doyon Conference Room A/V Upgrade

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 721110Hotels (except Casino Hotels) and Motels

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