Third-Party Claim Administration Services

Project Information

Bid Title
Third-Party Claim Administration Services
Issuing Agency
Polk County Public Schools Facilities and Operations
Location
Florida
Published Date
Apr 22, 2026
Closing Date
May 26, 2026
Government Level
State & Local
Status
Closed
Ref. #
039-DW-0826
Original Source
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Bid Inquiries
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Bid Documents
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Project Description
Main

Agency
Polk County School Board
Status
Active
Fiscal Year
2026
Primary Contact
Denise Whitaker
Title
Third-Party Claim Administration Services
Secondary Contact

Number
039-DW-0826
Tertiary Contact

Type
Invitation to Negotiate
Department
Risk Management
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
Polk County Public Schools (PCPS) is soliciting competitive proposals from qualified firms to provide third-party claim administration services for auto liability, first party property, general liability, professional liability, and workers’ compensation claims.
Dates(All times are listed as EST )

Broadcast Date
4/22/2026 4:00 PM EST
Question End Date
4/29/2026 3:00 PM EST
Sample Due Date
Due Date
5/26/2026 3:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 10
Type Name Description File Type
Invitation to Negotiate 039-DW-0826 Third-Party Claim Admin Svc ITN.pdf Invitation to Negotiate PDF
Attachment Coercion Affidavit.pdf Coercion Affidavit PDF
Attachment Conflict of Interest Statement.pdf Conflict of Interest Statement PDF
Attachment Drug Free Workplace Certification.pdf Drug-Free Workplace Certification PDF
Attachment E-Verify Affidavit.docx E-Verify Affidavit Word
Attachment Foreign Countries Affidavit.pdf Foreign Countries Affidavit PDF
Attachment Form Contract Addendum.pdf Form Contract Addendum PDF
Attachment Non Disclosure and Confidentiality.docx Non-Disclosure and Confidentiality Word
Attachment PCPS 3YR + Current Loss Run.xlsx PCPS 3yr and Current Loss Run Excel
Attachment TPA Pricing Worksheet.xlsx TPA Pricing Worksheet Excel
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 18
Code Description
[918-69] Insurance Consulting
[953-27] Insurance Claims Processing Services
[953-52] Insurance and Insurance Services (Not otherwise classified)
[958-61] Insurance and Risk Management Services
[946-10] Accounting and Billing Services (Including Payroll Services, 3rd Party Reimbursement for Medicare, Medicaid, Private Insurance, etc)
[953-30] Collision Insurance, Automotive
[953-33] Comprehensive Insurance, Automotive
[953-37] Disability Insurance
[953-43] Fire Insurance
[953-45] Flood Insurance
[953-54] Liability Insurance, Automotive
[953-56] Liability Insurance, General
[953-58] Liability Insurance, Professional
[953-60] Liability Insurance, Public Official/Government
[953-77] Property and Casualty Insurance
[946-35] Credit Card, Charge Card Services
[958-77] Project Management Services
[918-74] Legal Consulting
Publications

Total: 0
Publication Date
Commodity Codes
  • NAICS 524292Third Party Administration of Insurance and Pension Funds
  • NAICS 541611Administrative Management and General Management Consulting Services
  • NAICS 561110Office Administrative Services
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