Project Information

Bid Title

RFP Renovation of Whistle Stop Cafe and Museum

Issuing Agency

City of Ferguson

Location

Missouri

Published Date

Feb 20, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01
Bid Title:	RFP Renovation of Whistle Stop Cafe and Museum
Category:	Construction Services
Status:	Open

Description: See attachment for details. Publication Date/Time: 2/20/2026 12:00 AM Publication Information: St. Louis Countian; Bidnet Closing Date/Time: 3/20/2026 12:00 PM Submittal Information: 110 Church Street, Ferguson, MO 63135 Related Documents: Whistle Stop RFP 2026

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CITY OF FERGUSON

REQUEST FOR PROPOSALS

RENOVATION OF WHISTLE STOP CAFÉ AND

MUSEUM

OVERVIEW

The City of Ferguson (the “City”) is soliciting Request for Proposals from qualified firms

to provide project bids and General Contractor (GC) services for the renovation of the

historic Whistle Stop Café and Museum in Ferguson. This project may include, without

limitation, bathroom renovation, new commercial kitchen, painting, exterior deck repair,

electrical work, plumbing work, cleaning, new signage, lighting, parking lot resurfacing, roof

repair, and landscaping. The City intends to lease this facility as a viable commercial

business.

SUBMISSION REQUIREMENTS

Proposals should be limited to ten (10) pages, 8 ½ x 11, single sided. Page limit excludes 2-

page (maximum) cover letter, cover, tables of contents, dividers, and resumes of key

personnel, provided that no additional information is included on these pages.

All submissions must be received by 12 p.m. CST, Friday, March 20, 2026, to:

Nathan Mai-Lombardo, Planning and Development Manager

Reference Proposal: Whistle Stop Renovations

The City of Ferguson

110 Church St.

Ferguson, MO 63135

Please direct RFP questions (via email) by March 13, 2026, to:

Nathan Mai-Lombardo, Planning and Development Manager,

nmailombardo@fergusoncity.com

SOLICITATION SCHEDULE

Advertisement for Proposals: February 20, 2026

Site Visit: Monday, March 9, 2026

Proposals Due: 12 p.m. CST on March 20, 2026

Consultant Selection: No earlier than April 14, 2026

Work Begins: On or after contract awarding

Project Completion: Summer, 2026

SCOPE OF SERVICES

The City is seeking bids and proposals from qualified firms for GC services to renovate the

historic Whistle Stop Café and Museum in Ferguson. This project may include, without

limitation, bathroom renovation, new commercial kitchen, painting, exterior deck repair,

electrical work, plumbing work, cleaning, new signage, lighting, parking lot resurfacing, roof

repair, and landscaping. The City intends to lease this facility as a viable commercial

business. The City understands that the scope of the project is open ended and is looking

for the winning bidder to provide the necessary details and knowledge to complete the

project as intended.

The winning proposal will include, but not be limited to, the following information:

 Cost estimates to complete the renovation of the building.

 Drawings and plans as needed.

 Cost and scope of GC services.

 Names, qualifications, and costs of any subcontractors.

 Project timeframe.

 At least 3 references from similar projects.

ADDITIONAL INFORMATION ON SCOPE OF SERVICES

A mandatory site visit will be held on Monday, March 9, 2026, at 10 a.m. at the Whistle Stop

location, 1 Carson Rd, Ferguson, MO 63135. Additional questions about the project scope

and expectations will be addressed during this site visit. Bids submitted by any firm who did

not attend the site visit or make other arrangements will not be considered.

SUBMISSION EVALUATION

City staff will evaluate all proposals. It is possible that interviews will be performed with a

select number of contractors prior to formulations of a bid award recommendation to the

City Council. Evaluation of the proposals shall be based upon, but not limited to, the factors

listed below, not necessarily in the order of their importance:

 Experience, qualifications, and general abilities of the applicant

 Quality of the overall project approach

 Cost proposal

 Specified warranties and other after-service provisions

 Bonding capacity, insurance coverage, and other legal matters

 Quality of references, prior business experience with the contractor, or reputation of

contractor with other local municipalities/clients

 Responsiveness to items as set forth in this RFP.

PROPRIETARY INFORMATION

If a submission includes any proprietary data or information, such data or information must

be specifically identified as such on every page on which it is found. Data or information

so identified will be used by the City solely for the purposes of evaluating submissions and

conducting contract negotiations, provided all proposers understand and acknowledge that

submissions made in response to this RFP may become matters of public record pursuant

to Missouri law applicable to public entities and respondents shall be deemed fully aware of

that possibility upon submission of a proposal.

MODIFICATION OR WITHDRAWAL OF PROPOSAL

Any submission may be withdrawn or modified by written request of the respondent,

provided such request is received by the City at the above address prior to the date and time

set for receipt of submissions.

RIGHT TO REJECT

By providing a submission, it is understood by the respondent that the right is reserved by

City to accept any submission, to reject any and all submissions as non-responsive and to

waive any irregularities or informalities when to do so is in the best interest of the City.

COST OF PROPOSAL PREPARATION

The cost of preparing a response to this RFP will not be reimbursed by the City.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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