Project Information

Bid Title

Valencia College Campus Store Point Of Sale System

Issuing Agency

Valencia College

Location

Florida

Published Date

Jul 13, 2026

Closing Date

Aug 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFI 2027-05

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Valencia College

Status
Active

Fiscal Year
2027

Primary Contact
César Colón

Title
Valencia College Campus Store Point Of Sale System

Secondary Contact
Valencia Procurement

Number
RFI 2027-05

Tertiary Contact

Type
Announcement

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
Valencia College is requesting information from suppliers to gather insight into a modern, cloud-based Point-of-Sale (POS) solution capable of supporting a multi-location campus retail environment. This RFI is intended to explore industry capabilities, emerging technologies, and implementation best practices to support the College’s strategic goals of improving operational efficiency, enhancing the customer experience, and enabling scalable, integrated retail operations.

The Vendor shall provide a comprehensive, fully integrated, cloud-based retail point-of-sale (POS) solution designed to support retail operations, including campus store environments. The solution must be intuitive, scalable, and secure.

Dates(All times are listed as EST )

Broadcast Date
7/13/2026 12:00 PM EST

Question End Date
8/10/2026 10:00 AM EST

Sample Due Date

Due Date
8/25/2026 10:00 AM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Information	RFI 202705 Campus Store Point of Sale System vFa Fillable.pdf	RFI 2027-05, Campus Store Point of Sale System	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 8

Question	Date Asked	Answer	Date Answered
1. Student and employee ID integration • Could you clarify what systems currently support student and employee ID functionality? • Is this requirement limited to identity lookup/verification, or does it also include account-based charging, financial aid usage, departmental purchases, stored value, or othertender-related workflows? • Does the future solution need to read a physical campus ID card directly? If so, what card technologies are currently in use? 2. Banner integration scope • What specific Banner workflows are expected to integrate with the POS environment? • Are you primarily expecting synchronization for customer/account data, item/catalog data, financial postings, student financial aid transactions, or broader operationalreporting? 3. Current campus ID / payment environment • Are student and employee ID systems managed directly through Banner, through a separate campus card platform, or through a combination of systems? • If separate, are you able to share the current platform/vendor name? 4. Financial aid and departmental accounts • Can you clarify the expected workflows for financial aid and departmental purchasing? • Are these transactions expected to occur directly at the register in real time, and are there existing approval or balance-check mechanisms that must be preserved? 5. Hardware expectations • Since the current environment references iPads and Clover credit card readers, should respondents assume Valencia is open to alternative hardware/payment device models if they better support the College’s operational and integration requirements? 6. eCommerce scope • Is the College seeking a tightly integrated native eCommerce experience within the same platform, or would a best-fit architecture with integrated third-party commerce components also be considered? 7. Sandbox / training environment • For the requested training mode or sandbox environment, are you expecting a fully separate non-production tenant with realistic configuration and role-based testing?	7/13/2026 3:27:33 PM
1. Student and employee ID integration • Could you clarify what systems currently support student and employee ID functionality? • Is this requirement limited to identity lookup/verification, or does it also include account-based charging, financial aid usage, departmental purchases, stored value, or othertender-related workflows? • Does the future solution need to read a physical campus ID card directly? If so, what card technologies are currently in use?	7/13/2026 3:28:21 PM
2. Banner integration scope • What specific Banner workflows are expected to integrate with the POS environment? • Are you primarily expecting synchronization for customer/account data, item/catalog data, financial postings, student financial aid transactions, or broader operationalreporting?	7/13/2026 3:28:35 PM
3. Current campus ID / payment environment • Are student and employee ID systems managed directly through Banner, through a separate campus card platform, or through a combination of systems? • If separate, are you able to share the current platform/vendor name?	7/13/2026 3:28:44 PM
4. Financial aid and departmental accounts • Can you clarify the expected workflows for financial aid and departmental purchasing? • Are these transactions expected to occur directly at the register in real time, and are there existing approval or balance-check mechanisms that must be preserved?	7/13/2026 3:28:54 PM
5. Hardware expectations • Since the current environment references iPads and Clover credit card readers, should respondents assume Valencia is open to alternative hardware/payment device models if they better support the College’s operational and integration requirements?	7/13/2026 3:29:03 PM
6. eCommerce scope • Is the College seeking a tightly integrated native eCommerce experience within the same platform, or would a best-fit architecture with integrated third-party commerce components also be considered?	7/13/2026 3:29:13 PM
7. Sandbox / training environment • For the requested training mode or sandbox environment, are you expecting a fully separate non-production tenant with realistic configuration and role-based testing?	7/13/2026 3:29:24 PM

Commodity Codes

Total: 20

Code	Description
[208-65]	Point of Sale Software
[209-66]	Point of Sale Software
[204-90]	Scanners and Readers, Optical Character and Magnetic Type: Bar Code, Remittance Scanner/Processors, Point of Sale Scanners, etc.
[205-90]	Scanners and Readers, Optical Character and Magnetic Type: Bar Code, Remittance Scanner/Processors, Point of Sale Scanners, etc., Environmentally Certified Products
[920-5]	Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted
[208-55]	Inventory Management
[209-56]	Inventory Management
[918-70]	Inventory Consulting
[946-55]	Inventory Services
[949-35]	Inventory Adjustment, Resale Items
[915-45]	Fulfillment, Inventory and Storage Services
[961-53]	Marketing Services (Incl. Distribution, Research, Sales Promotions, etc.)
[208-46]	E-Commerce Software (Microcomputer)
[209-42]	E-Commerce Software (Mini/Mainframe Computer)
[918-36]	E-Commerce Consulting
[920-27]	E-Commerce Software Development Services
[208-53]	Integrated Software
[204-47]	Integrated Hardware-Software I.T. Solution (Microcomputer)
[205-47]	Integrated Hardware-Software I.T. Solution (Microcomputer), Environmentally Certified Products
[206-55]	Integrated Hardware-Software I.T. Solution (Mini/Mainframe Computer)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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