Project Information

Bid Title

Solar Control Film Installation

Issuing Agency

Leon County School District

Location

Florida

Published Date

Apr 17, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

115-2026

Original Source

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Bid Documents

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Project Description

TYPE	Number	Name	PRE-BID CONFERENCE	Questions Due	Bids Due	Evaluation Team Meeting	Negotiation Meetings	Documents
RFP	115-2026	Solar Control Film Installation	N/A	4/27/2026 @ 12:00 pm EST	5/14/2026 @ 2:00 pm EST	5/19/2026	N/A	RFP 115-2026

Attachment Preview

Request for Proposals (RFP)

Leon County Schools

Purchasing Department

3397 West Tharpe Street

Tallahassee, Florida 32303

purchasing@leonschools.net

Solar Control Film Installation

District Wide

RFP 115-2026

RFP Released: 04/17/2026

Deadline for Questions*: 04/27/2026

Proposals Due*: 2:00 p.m. on 05/14/2026

Tony Green

Procurement Officer

*Timeline subject to change. Changes will be communicated through an addendum to this RFP (see Section 1.8)

RFP Process Steps

Release of RFP

Written

Questions Due

Anticipated Posting

of Answers to

Submitted Questions

Sealed Proposals

Due and Opened

Evaluation

Team Meeting

Anticipated Date the

District will Advertise

its Notice of

Recommendation to

the Board

RFP Timeline

Date and Time

04/17/2026

04/27/2026

12:00PM Est

04/30/2026

05/14/2026

2:00PM Est

05/19/2026

06/02/2026

Location (if applicable)

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com

Submit to:

Tony Green, Procurement Officer

Subject: RFP 115-2026 Solar Control Film Installation District

Wide

Email: purchasing@leonschools.net

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com 17

Submit to:

Leon County Schools

Purchasing Department

Attn: Tony Green, Procurement Officer

RFP 115-2026 Solar

Control Film

Installation District

Wide 3397 W. Tharpe

Street Tallahassee, FL

32303*

*Also the location for the Proposal Opening

Leon County Schools

Purchasing Department

3397 W. Tharpe Street

Tallahassee, FL 32303

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com

Page 2 of 56

Table of Contents

RFP Timeline .................................................................................................................................................. 2

SECTION 1: Key Information............................................................................................................................ 6

1.1 Quick Facts.................................................................................................................................................. 6

1.2 Proposer Qualifications .............................................................................................................................. 6

1.3 How to Contact Us (Procurement Rules and Information) ......................................................................... 6

1.4 Developing Your Proposal...........................................................................................................................7

1.5 Submitting Your Proposal ........................................................................................................................... 8

1.6 Proposal Opening ....................................................................................................................................... 9

1.7 Disposition of Proposals ...........................................................................................................................10

1.8 Changes to the RFP...................................................................................................................................10

1.9 Protest Procedures ...................................................................................................................................10

SECTION 2: Scope of Work ............................................................................................................................ 11

2.1 Background...............................................................................................................................................11

2.2 Procurement Overview.............................................................................................................................11

2.3 Contract Term...........................................................................................................................................11

2.4 Scope of Work ..........................................................................................................................................12

2.5 Reassignment of Work..............................................................................................................................14

2.6 Invoice and Payment ................................................................................................................................14

SECTION 3: Procurement Rules and Information ............................................................................................15

3.1 Contents and Format of Proposal Submittals ...........................................................................................15

3.2 Cost Proposal Submittals ..........................................................................................................................17

3.3 Proposal Evaluation and Criterion ............................................................................................................17

3.4 Advertising Notice of Board Decision .......................................................................................................20

3.5 No Prior Involvement and Conflicts of Interest ........................................................................................20

3.6 Confidentiality, Proprietary, or Trade Secret Material..............................................................................20

3.7 Small Business Participation .....................................................................................................................21

3.8 Local Business Preference.........................................................................................................................21

SECTION 4: Contract Terms and Conditions....................................................................................................22

4.1 Contract Modifications .............................................................................................................................22

4.2 Use by Other Public Agencies ...................................................................................................................22

4.3 Travel Expenses ........................................................................................................................................22

4.4 E-Verify .....................................................................................................................................................22

Page 3 of 56

4.5 Subcontracts .............................................................................................................................................23

4.6 Background Screening Requirements/Jessica Lunsford Act......................................................................23

4.7 Insurance Requirements...........................................................................................................................23

4.8 Copyrights, Right to Data, Patents, and Royalties.....................................................................................26

4.9 Independent Contractor Status ................................................................................................................26

4.10 Contact with Students ..............................................................................................................................26

4.11 Assignment ...............................................................................................................................................27

4.12 Force Majeure ..........................................................................................................................................27

4.13 Severability ...............................................................................................................................................27

4.14 Reservation of Rights................................................................................................................................27

4.15 Americans with Disabilities Act .................................................................................................................27

4.16 Employment of District Personnel ............................................................................................................27

4.17 Legal Requirements ..................................................................................................................................27

4.18 Conflict of Law and Controlling Provisions................................................................................................27

4.19 Default ......................................................................................................................................................27

4.20 Termination ..............................................................................................................................................27

4.21 Public Records ..........................................................................................................................................29

4.22 Indemnification.........................................................................................................................................29

4.23 No Waiver of Sovereign Immunity............................................................................................................30

4.24 Disputes ....................................................................................................................................................30

4.25 Federal Terms and Conditions ..................................................................................................................30

4.26 Anti-Discrimination ...................................................................................................................................32

4.27 Discriminatory Vendor List........................................................................................................................32

4.28 Public Entity Crime & Convicted Vendor List ............................................................................................32

4.29 Contracting with Entities of Foreign Countries .........................................................................................32

4.30 Scrutinized Companies Certification .........................................................................................................32

4.31 Vendor Interests.......................................................................................................................................33

SECTION 5: Definitions..................................................................................................................................34

Attachment I ................................................................................................................................................ 35

Attachment II ............................................................................................................................................... 36

Attachment III .............................................................................................................................................. 38

Attachment IV..............................................................................................................................................39

Attachment V...............................................................................................................................................40

Page 4 of 56

Attachment VI..............................................................................................................................................44

Attachment VII.............................................................................................................................................45

Attachment VIII ............................................................................................................................................46

Attachment IX ..............................................................................................................................................47

Attachment X...............................................................................................................................................49

Attachment XI ..............................................................................................................................................52

Exhibit A ......................................................................................................................................................53

[The remainder of this page is purposefully blank]

Page 5 of 56

Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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