Project Information

Bid Title

Pensacola Boat Barrier Systems

Issuing Agency

Grand River Dam Authority

Location

Oklahoma

Published Date

May 12, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 9122

Original Source

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Bid Documents

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Project Description

NewsRFP 9122

May 12, 2026

RFP 9122 pkt

RFP Number: RFP 9122

Project Description: Pensacola Boat Barrier

The bid is due by May 27, 2026, at 2:00 PM CST (must be submitted via bid express).

Questions are due by May 22, 2026, at 2:00 PM CST (must be submitted via bid express).

A mandatory pre-bid meeting for prospective Bidders will be held on May 21,2026, at the GRDA – Ecosystems and Education Center 420 OK-28 Langley, OK 74350 at 11:00 AM Central Time. Job site visits are also mandatory to place a bid. Please contact Waylon.Cook@grda.com to confirm attendance of the site visit. Failure of a prospective Bidder to attend the pre-bid meeting and site visit will disqualify them from being able to submit a bid. All statements made by GRDA at the job site examination meeting are informational only, and the terms of the final Contract (if any) between GRDA and the prevailing Bidder will control.

Bid Express

At the website location search for: RFP 9122, GRDA, or Grand River Dam Authority

If your company has not submitted a vendor registration form Vendor-Registration-Payee- Application-2.pdf [grda.com] and IRS form W-9 http://www.irs.gov/pub/irs-pdf/fw9.pdf in the previous 12 months, we request that you complete those forms and return them with your bid in order to ensure your information is up to date. However, please note that vendor registration is NOT required to submit a bid for consideration.

Disclaimer

It is the responsibility of the prospective vendor to check the GRDA Website regularly for bidding opportunities and any amendments or announcements that may be issued to solicitations. GRDA is not responsible for a vendor’s failure to acknowledge any aforementioned information required to be obtained in a timely manner.

Some solicitations have documents, such as blueprints, that cannot be attached to the solicitations due to confidentiality issues. It is the responsibility of the prospective vendor to read instructions in the solicitation on how to obtain these documents required to complete

the solicitation response and to submit the response in accordance with the instructions. Fax, E-mail or third party submitted copies of bids will not be accepted for the submission of sealed bids. Sealed bids must be submitted via bidexpress.com.

Solicitation means a request or invitation by GRDA for a vendor to submit a priced offer to sell acquisitions to GRDA. A solicitation (i.e. bid opportunities) may be a Request for Quote (RFQ), an Invitation to Bid (ITB), or a Request for Proposal (RFP).

An amendment to a solicitation means a written change, addition, correction, or revision to a solicitation.

An announcement includes, but not limited to, notice of award, cancellation of a solicitation, an update of a solicitation.

Attachment Preview

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

Solicitation Cover Page

1. Solicitation #: 9122

2. Solicitation Issue Date: 05/12/2026

3. Brief Description of Requirement:

Pensacola Boat Barrier

4. Response Due Date: 5/27/26

Time: 2:00 PM CT

5. Contracting Officer:

Name: Waylon Cook

Phone: 918-981-8452

Cell: 918-849-1154

Email: Waylon.cook@grda.com

.

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

This is a sealed bid process. A mandatory site visit is scheduled for May 21, 2026, at

10:00 AM CST, meet at GRDA – Ecosystems and Education Center 420 OK-28 Langley,

OK 74350. Please submit your bid online via www.bidexpress.com by May 27, 2026, at

2:00 PM CST. All questions must be submitted in writing online via

www.bidexpress.com by May 22, 2026, at 4:00 PM CST.

A completed non-collusion certificate is required and must be submitted with your bid if

pricing is over $25,000.00.

The RFP pricing and vendor information form must be completed and signed by an

authorized representative of your company in the space provided in the lower right-hand

corner.

Please review all technical specifications and bidding instructions carefully for bid

submission requirements. Bids which are incomplete and/or missing required

documentation may be considered non-conforming and disqualified from evaluation.

EVALUATION

The award to the successful bidder will be based on the best value bid received that meets

the specifications listed below and the requirements herein. This includes, but is not

limited to, the following in no order of precedence: price, delivery, adherence to

specifications and ability to meet the needs of the project.

GRDA will take into consideration past performance and delivery lead times in the

evaluation.

This contract may be awarded to multiple vendors, if necessary.

Preference may be given to vendors that accept GRDA’s Terms & Conditions and

EPay as method of payment if analysis estimates that such appears to result in a

lower cost to GRDA. Additional payment terms may also be taken into

consideration in the analysis process.

***** Please read the General Bidding Instructions, Terms and Conditions, and

complete the exception statement attached at the end of the RFQ. *****

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

**GRDA payment options are EPay (Preferred payment method) or ACH**

Only one form is required to be completed and returned.

GRDA Visa Payment (EPay Program)

NOTE: This is not a credit card payment at time of sale (POS transaction). It is an

electronic VISA payment after an invoice has been submitted and processed for payment.

Payment terms on VISA payments are in accordance with those agreed upon on the

solicitation and the resulting PO/Contract.

When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit

ghost account number (no physical plastic) which remains at a zero credit limit until an

invoice is received from the vendor and processed by GRDA Accounts Payable. Once an

invoice from a vendor has been processed for payment the vendor will receive a secure

remittance advice via email providing the invoice information and full card account

information authorizing the vendor to run the card and post the transaction at which time

the account credit limit will return to zero until the next payment.

To learn more about the benefits of the Visa payment program, and to obtain answers to

FAQ, click or copy and paste the following URL into your browser:

www.bankofamerica.com/epayablesvendors.

Will accept payment by Visa: Yes ____ No ____ (check one)

Visa acceptance signature: _________________________

Designated Accounts Receivable Contact for Visa remittance advices:

Name: __________________________

Phone: __________________________

Email: __________________________

If a vendor elects to not accept EPay as the payment method, additional terms which

provide discounts for earlier payment may be evaluated when making an award. Any

such additional terms shall be for discounts for payment to be made no less than ten (10)

days and may increase in five (5) day increments up to thirty (30) days. Discounts offered

must be in half or whole percent increments. The date from which the discount time is

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent

to the proper recipient, the invoiced goods or services have been received, and the invoice

includes sufficient detail as identified in the solicitation.

GRDA Request for ACH Transaction and Authorization Form

This form does not need to be filled out if you accept EPay as the form of payment. If

this form has already been provided to GRDA and you are currently being paid by ACH

you do not have to fill the form out again. This form has previously been provided to

GRDA. YES: _____

Thank you for providing the following information as GRDA moves toward a more

efficient method of ACH as the payment method to our vendors. Please add the ACH

routing and account number to future invoices if possible.

Vendor Information

Name:

Address:

City:

Email:

Phone:

State:

Zip Code:

Send EFT Email Remittance Advice Yes ____

No ____

If yes, please include email address: _________________________

ACH Delivery:

Bank Routing Number:

Account Number:

Bank Name:

Bank Address:

City:

Beneficiary Name:

Vendor verification signature:

Thank you for your business!

State:

Zip Code:

Sincerely,

Accounts Payable Department,

Accounts.payable@grda.com

ADMINISTRATION

PO Box 669

Chouteau, OK 74337

Commodity Codes

• NAICS 336611Ship Building and Repairing
• NAICS 336612Boat Building

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