Project Information

Bid Title

Ground Maintenance/Landscaping Services

Issuing Agency

Mississippi Valley State University

Location

Mississippi

Published Date

May 12, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Department	Solicitation Number	Title	Closing Date	Meetings	Contract Award	Addendum
Facilities Management	VSRP-1001054	Ground Maintenance/Landscaping Services	June 2, 2026

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Request for Proposals

Valley Mississippi

State University

THIS IS

NOT AN

ORDER

MVSU #7244 / 14000 Hwy 82-W

Itta Bena MS 38941-1400

Web Address: www.mvsu.edu/purchasing/

Phone No: (662) 254-3319 Fax (662) 254-3314

Proposal Title:

Date:

512//1012//22002026

GrounLdaslllMllllall intenance/Landscape Services

Proposals No. VSRP#

10100010065914

Requesting Department:

Number of Pages

1227

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MVSMU aFcahceililtlieesSMtoacnkasgtiellment

Term – End of Month

Bids/Proposals – Do not include State or Federal Taxes

in your bids/proposals. The University is exempted

from these taxes. All order will be placed with

successful bidder by Official Purchase Order.

Change Order:

Mississippi Valley State University is considering the purchase of the

following item (s). We ask that you submit your Bids/Proposals in

three copies. Rights are reserved to accept, or reject any and all parts

of your bid/proposals. Your bid/proposals will be given consideration

if received in this Office on or before the date and time below.

This bid/proposal will be awarded on a line by line

basis

This bid/proposal will be awarded on a all or none

basis

However, the University reserves the rights to award any and

all bids/proposals in the best interest of the University.

Bid/Proposal opening {Date and Time}

JanuJaurnye227,,22002261@@2:20:00p0mpm

Mississippi Valley State University

Billy D. Scott

By: Billy D. Scott/ Interim Director of Purchasing

Email: bCBTssWccoIoLttI@AtMtm@Sv@smMu.VeSvdUus.EuD.Uedu

NOTE: If you cannot quote on the exact material shown, please indicate any exceptions, giving brand names and complete specifications on

any alternate. Mississippi Valley State University reserves the rights to accept any alternate of equal or greater quality or performance. We

also reserve the rights to waiver any irregularities that may appear in the Bids/Proposals specifications.

ITEM QUANTITY

DESCRIPTIONS

UNIT PRICE TOTAL NET PRICE

GroundBsanMkainingteSnearnviccee/sLandscape Services

General Operating Account

Please show Bid/Proposals No. on outside of Envelope

If checked, Mississippi Valley State University reserves the rights for an additional 60 days to purchase and additional 20% of

this bid/proposal at the same cost.

We quote you as above F.O.B – Mississippi Valley State University. Shipment can be made within ________days from

receipt of the order.

Terms:

Company Quoting

Date:

Phone/Fax:

Official Signature:

MISSISSIPPI VALLEY STATE UNIVERSITY

Request for Proposals (RFP)

Grounds Maintenance / Landscape Services

Issue Date: May 11, 2026

Issuing Agency:

Department of Facilities Management

Mississippi Valley State University

14000 Highway 82 West

Itta Bena, Mississippi

Proposals are to be received by Thursday, June 2, 2026, before 2:00pm at the office of Procurement on the

Mississippi Valley State University Campus.

Please refer back Three (3) to Five (5) days prior to proposal opening date for any changes or addendums to

the proposal on the MVSU Website: www.mvsu.edu/purchasing click current bids then stroll down to the

proposal.

Direct all inquiries concerning this RFP to:

Michael Switzer, P.E.

MVSU Facilities Management

michael.switzer@mvsu.edu

A pre-proposal conference will be held in the office of Facilities Management on May 13, 2026, at 9:00am.

OVERVIEW:

Mississippi Valley State University seeking proposals from qualified, licensed, and insured

landscape contractors to provide comprehensive, year-round lawn care and grounds maintenance

services for approximately 235 acres of campus, including, but not limited to academic quads,

housing areas, athletic fields, parking lot perimeters, and administrative building landscapes.

Our goal is to maintain a safe, highly aesthetic, and sustainable environment that enhances the

campus experience for students, faculty, staff, and visitors. The contract will be for an initial period

of 3 year(s), with the option to renew for 2 additional one-year periods.

The initial term of this agreement will be August 1, 2026 (Estimated), through July 31, 2029

(Estimated) The award of this RFP initial term and subsequent renewals are contingent upon

securing funding.

PURPOSE

Respondents have read and understand the following general terms and conditions related

To this solicitation:

1. Awarded vendor will be expected to sign a Contract for Services for a term of 3 years

with option to renew for additional 1 year terms up to a total of 5 years that

contains the provisions set herein.

2. MVSU reserves the right to reject any and all proposals and MVSU has the right to

waive minor defects or variations of a proposal from the exact requirements of the

specifications that do not affect the price, quality, quantity, delivery, or performance

time of the services being procured. If insufficient information is submitted by a

respondent with the proposal for MVSU to properly evaluate, MVSU has the right to

require such additional information as it may deem necessary after the time set for

receipt of proposals, provided that the information requested does not change the

price, quality, quantity, delivery, or performance time of the services being

procured.

3. In case of default of contractor, MVSU reserves the right to purchase any or all items

and/or services in default in open market, charging contractor with all costs of

default.

4. All materials, products and/or services offered must be guaranteed to meet the

requirements of the specifications indicated, given, or referred to in this solicitation.

5. MVSU reserves the right to make an award which is determined to be to the best

interest of the State of Mississippi. The award does not have to be awarded to the

lowest respondent. This is not an advertisement for bids. This is a request for

proposals for a prospective service contract.

6. MVSU reserves the right to reject any proposal which does not conform to the

requirements set forth in this RFP. Proposals may be rejected for reasons which

include, but not limited to, the following:

a. The proposal contains unauthorized amendments to the requirements of the

RFP;

b. The proposal is conditional;

c. The proposal is incomplete or contains irregularities which make the proposal

indefinite or ambiguous;

d. The proposal is received late;

e. The proposal is not signed by an authorized representative of the party;

f. The proposal contains false or misleading statements of references; and,

g. The proposal does not offer to provide all services required by the RFP.

7. Respondent represents that he/she has not retained a person to solicit or secure a

state contract upon an agreement or understanding for a commission, percentage,

brokerage, or contingent fee, except as disclosed in the proposal.

8. The right of vendor to proceed may be terminated after notice and hearing if MVSU

determines that vendor or any agent or other representative of vendor gave or

agreed to give an inducement to any MVSU employee or official or to the spouse of

same in connection with any decision, approval, disapproval, recommendation,

preparation or any part of a program requirement or a purchase request associated

with this prospective agreement, as listed in Miss. Code Ann. 97-11-53

9. The respondent’s signature on the RFP is a guarantee that the prices quoted have

been arrived at without collusion with other eligible respondents and without effort

to preclude MVSU from obtaining the lowest possible competitive price.

10. From the date of release of this RFP, until a Letter of Intent is issued, all contact with

MVSU shall be made through Facilities Management unless otherwise noted in the

RFP. Violation of this condition may be considered sufficient cause for rejection of a

proposal, irrespective of any other consideration.

11. The contract may be renewed at the discretion of MVSU upon written notice to

contractor at least (60) days prior to the contract anniversary date for a period of

one (1) year. Pricing may be adjusted based on the Consumer Price Index (CPI) for

these types of services at the time of renewal and scope may be revised as needed

for changes in the project. The total number of years permitted shall not exceed 5.

12. The procurement method to be used is that of competitive negotiation from which

MVSU is seeking the best combination of price, experience and quality of service.

Discussions may be conducted with vendors who submit proposals. Likewise, MVSU

also reserves the right to accept any proposal as submitted for contract award,

without substantive negotiation of offered terms, services or prices. For these

reasons, all parties are advised to propose their most favorable terms initially.

13. The respondent should mark any and all pages of the proposal considered to be

proprietary information which may remain confidential in accordance with

Mississippi Code Annotated 25-61-9 and 79-23-1 (1972, as amended). Any pages not

marked accordingly will be subject to review by the general public after award of the

contract. Requests to review the proprietary information will be handled in

accordance with applicable legal procedures.

14. The MVSU reserves the right to consult with outside parties in evaluation of

proposals. All proposals become the property of the MVSU upon receipt and will not

be returned to the bidder.

CONTRACT TYPE AND PRICE

It is anticipated that any contract negotiated subsequent to this solicitation will be awarded on a cost

reimbursement basis of prices provided as Attachment B. A Schedule of Professional Fees and

Expenses should be submitted with the proposal. In showing your calculations for the bid scenario,

please present the amounts proposed for the first year separately in Attachment B.

PROPOSAL SUBMISSION INSTRUCTIONS

1. Proposals must be received, in writing, by MVSU by the date and time specified.

MVSU is not responsible for any delays in delivery or expenses for the development

or delivery of proposal. Any proposal received after proposal opening time will be

rejected and returned unopened.

2. Vendors must submit an original, marked as such, and five (5) copies of all materials

required for acceptance of their proposal by the proposal due date.

3. To prevent opening of proposals by unauthorized individuals, all copies of the

proposals that are delivered must be sealed in a package clearly marked DO NOT

OPEN with RFP number and project information as on Cover Sheet.

4. Proposals or alterations by phone will not be accepted.

5. Legibility, clarity and completeness of proposal are important and essential.

6. Proposal must be signed by individual(s) legally authorized to bind the firm. All

information requested should be submitted. Failure to submit all information

requested may result in receiving a lowered evaluation of the proposal. Proposals

which are

substantially incomplete or lack key information will be found nonresponsive and

rejected.

7. Proposal must contain a statement that the proposal and the prices(s) contained

therein shall remain firm for a period of one hundred twenty (120) days.

SOLICITATION SCHEDULE

Date of Issuance

Site Tour of Campus

May 11, 2026

May 13, 2026

Questions from Respondents Due

May 15, 2026

Answers to Respondents Questions Due May 21, 2026

Proposals Due

June 2, 2026

Notice of Award (Estimated)

June 15, 2026

Contract Start Date (Estimated)

August 1, 2026

*Contact the Office of Facilities Management at 662-254-3628 for call-in information and

location.

PROPOSAL PREPARATION EXPENSES

The MVSU will not pay any costs incurred in the preparation and submission of proposals.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn by written notice received at any time before award.

Commodity Codes

• NAICS 561730Landscaping Services

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