Project Information

Bid Title

FHSD Point-of-Sale Software Solution

Issuing Agency

Francis Howell School District

Location

Missouri

Published Date

Mar 16, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

FHSD Point-of-Sale Software Solution

Opens: March 13, 2026

Closes: April 1, 2026

Attachment Preview

NOTICE

Francis Howell R-III School District

Request for Proposal

Point-of-Sale Software Solution

Issue Date: March 13, 2026

RETURN RESPONSE NO LATER THAN:

April 1, 2026 @ 10:00 a.m., CST

RETURN RESPONSE AND ADDENDA TO:

Francis Howell R-III School District

ATTN: Mr. Matthew Bollwerk, Purchasing Manager

801 Corporate Centre Drive

O’Fallon, MO 63368

Certification Form

Sections:

1)​ Introduction

2)​ Project Overview

3)​ Scope of Services

4)​ Timeline for Process

5)​ Selection Criteria

6)​ Proposal Requirements

7)​ Selection Process

TABLE OF CONTENTS

Attachments

1)​ Company Identification

2)​ References and Experience

3)​ Federal Work Authorization Program

(E-Verify) Addendum

4)​ Federal work Authorization Program Affidavit

5)​ Felony Conviction Notification

General Terms and Conditions

Francis Howell R-III School District

Request for Proposal

Point-of-Sale Software Solution

CERTIFICATION FORM

The Francis Howell R-III School District will accept separate sealed proposals for the services of a

Point-of-Sale Software Solution as described in the attached request. Qualified organizations

(Respondents) are required to submit one (1) physical copy and one (1) digital copy of a proposal as

described herein.

PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:

SEALED PROPOSAL: POINT-OF-SALE SOFTWARE SOLUTION

Mr. Matthew Bollwerk, Purchasing Manager

Francis Howell R-III School District

801 Corporate Centre Drive

O’Fallon, MO 63368

The Respondent hereby declares understanding, agreement and certification of compliance to provide the

items and/or services, in accordance with all terms and conditions, requirements and specifications of the

original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda

thereto. Respondent is required to complete, sign and return this form with the proposal.

Authorized Signature

Printed Name

Company Name

Mailing Address

City, State, Zip

Mobile Phone #:

SIGNATURE REQUIRED

Date

Title

E-Mail Address

Page 2

Section 1.0 - Introduction

The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the

state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.

Charles County, the District empowers students to be lifelong learners prepared for the future. Currently

the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. The District

consists of 3 high schools, 5 middle schools, 10 elementary schools, 3 early childhood centers, and 2

alternative education centers.

The District currently uses Skyward software for finance and human resource management, Infinite

Campus for student management, Microsoft Active Directory services with students and staff accounts for

a total of 20,000+ users, and Office 365 for email and document storage for staff.

Additional detailed information about the District may be found at www.fhsdschools.org

Section 2.0 – Project Overview

The Board of Education of the Francis Howell School District (District) is requesting sealed Proposals

from qualified school food service point-of-sale and payment processing software providers. The

successful project bid will propose a complete solution including the itemized costs for any third-party

partner services required to extract student and family data from our Infinite Campus student information

system, to process and to store daily meal and payment transactions, and to report up-to-date balance

information back into Infinite Campus for our parent portal. Incomplete bids that do not include all

necessary third-party costs to complete this integration will not be eligible for consideration; however, an

allowance will be made for partnering vendors to submit separate statements of cooperation with separate

bids for consideration. The agreement for services will be for SY26-27, SY27-28, and SY28-29 with an

option to renew annually for SY29-30 and SY30-31.

Section 3.0 – Scope of Services

1.​ Vendor is to provide reliable point-of-sale meal accountability hardware, point-of-sale software,

and meal application software module according to specification.

2.​ Provide on-site set up if requested, implementation and training as needed.

3.​ Phone support must be available between the hours of 7:00 a.m. 6:00 p.m. Eastern Standard Time

at a minimum.

4.​ Pricing for extended warranty must be stated for the year one (1) through three (3).

5.​ Warranted equipment repairs must include overnight shipping of replacement unit(s), shipping

included. If equipment is deemed beyond repair and/or defective, the replacement unit will be

new.

6.​ Software must be compatible with Infinite Campus student management system and RevTrak.

a.​ Vendor can provide alternate solution to RevTrak integration

7.​ All software and modules must comply with current USDA regulations and approved by the

Missouri Department of Elementary & Secondary Education.

8.​ Vendor to provide software as a service:

a.​ Cloud Hosted solution

b.​ Include redundancy

c.​ Provide two weeks of backup

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d.​ Compliance with FERPA & HIPPA

9.​ Do not sell, store, or market any district data: students, staff, families

10.​Adhere to cyber security best practices based on NIST recommendations.

11.​Current system has:

a.​ Sites: 20-26

b.​ Lines/terminals: 50

c.​ Back Office/PCs with reporting: 19

12.​At minimum the solution proposed should address the following:

I.

Point of Sale-Serving Line Requirements

Yes Or No. Include Comments.

1.​ Must run in a Windows 10 environment, both wireless

and wired network with the ability to identify a lost

network connection and run for extended periods of time

(15 days or more) if network connectivity is lost.

2.​ The Point-of-Sale screen must have touch screen

technology and be capable of providing a student picture

as a form of identification.

3.​ Must be able to identify student by identification number

up to 15 digits, room, grade, or name and support

programmable class rosters and covert meal eligibility.

4.​ Must be able to offer immediate identification of student

notes/allergies on screen.

5.​ Must allow nurse access to input student notes/allergies.

6.​ The Point-of-Sale terminal must be able to accept

prepayments identified by cash and check number.

7.​ Must be able to display beginning and ending balance on

student account during the course of sale.

8.​ Must have the ability to grant “bonus” items/meals

through prepayment and display available “bonus” award

items/meals to individual accounts. Ability to grant a

refund to an identified student/adult.

9.​ Must offer “speed” keys for amount tendered and

prepayment amounts when entering prepayments at a

serving line terminal.

10.​ Must be able to accommodate multiple ID devices like

pin pads, bar code card readers, biometric finger

scanners.

11.​ Must be compatible with an external USB number pad.

12.​ The student identification device must allow for a

multiple student buffer so cashier can complete

transaction while the next students are identified.

13.​ Each Point-of-Sale terminal must have a minimum of six

(6) programmable menu boards, 23 programmable menu

buttons per menu board, single transaction and

multi-grade pricing.

14.​ The software application must support at least five (5) or

more tiered pricing levels for reimbursable “paid” meals.

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15.​ Must allow automatic deposit "no-change” key at student

account screen.

16.​ Must display cashier cash counting screen with built in

calculator for totaling amounts.

17.​ Must offer quick identification/sale of student for the

reimbursable meal only serving line where no cashier

entry is required.

18.​ Must be able to define a reimbursable meal by item, or

build a meal option.

19.​ Must be capable of overriding a transaction and/or tag a

voided transaction with a reason.

20.​ Must have the ability to link and see all family members

and their status.

21.​ Must support a “no I.D.” sale to any cash paying student.

22.​ Must have the ability to queue 10 or more students at the

line.

23.​ Must provide protection against adults being charged

student lunches.

24.​ Must block against more than one reimbursable breakfast

and lunch per person per school day.

25.​ Must be capable of providing a meal count and item

count at any time on the serving line and view all

transactions for that day on demand.

26.​ Must offer the ability to operate with either a mechanical

or electronic cash drawer.

27.​ Must have the ability to create user level access.

28.​ Must block users with returned checks.

29.​ Users must not be able to see deposit balance for each

terminal without the use of a security code.

30.​ Must have the ability to run on laptops, tablets

(IOS-ipads &/or Android tablets)

31.​ Off-site support response time of no less than 24 hours.

Page 5

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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