Project Information

Bid Title

Exterior Building and Window Washing Services

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 28, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

40007-252607

Original Source

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40007-252607	Exterior Building and Window Washing Services Original: 40007-252607	04/28/2026	05/14/2026 2:00:00 PM CT

Contact Information for Bid # 40007-252607

Department	+- Comm/Tech College - Baton Rouge Community College
Section	Purchasing
Dept Code	40007
Contact	Hilary Stephenson
Address	201 Community College Drive Baton Rouge, LA 70806
Phone	225-216-8615
Fax	225-216-8039
Email	stephensonh@mybrcc.edu

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INVITATION TO BID

Bid Number: 252607

Bid Title: Exterior Building Cleaning and Window Washing Services

Bids will be accepted until May 14, 2026, at 12:00 P.M. CST

Bids Will Be Publicly Opened: May 14, 2026, at 2:00 P.M. CST

Bid Release Date: April 28, 2026

INSTRUCTION TO BIDDERS

It is the bidder’s responsibility to read entire bid including contractor’s license requirements.

INSTRUCTION TO BIDDERS

1. Bids will be accepted until May 14, 2026, at 12:00 P.M. CST. Bid must be submitted to:

Baton Rouge Community College, 7515 Jefferson Highway #326, Baton Rouge, LA

70806. Baton Rouge Community College (BRCC) will open all timely submitted sealed

bids at its office located at Magnolia Library Building, Dumas Room, 201 Community

College Drive, Baton Rouge, LA 70806, on May 14, 2026, at 2:00 p.m., in response to

this Invitation to Bid. At 2:00 p.m., all Bids will be publicly opened and read aloud.

2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in

an envelope or package clearly marked with the Bid title, Bid opening date and the Bid

number. Baton Rouge Community College, 7515 Jefferson Highway #326, Baton Rouge,

LA 70806 on or before May 14, 2026, at 12:00 p.m. CST. Drop off location opens at 9:00

am. DO NOT FAX OR EMAIL YOUR BID.

3. All bid prices and information shall be typed or written in ink. Any corrections,

erasures, or other forms of alteration to prices should be initialed by the Bidder.

4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and

authorized inspection and acceptance, whichever occurs last. Delinquent payment

penalties are mandated and governed by Louisiana R.S. 39:1695.

5. Bids submitted are subject to provisions of the laws of the State of Louisiana including,

but not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and

Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the

terms conditions, and specifications listed in this solicitation.

6. Bids shall be signed by a person authorized to bind the vendor in accordance with

L.R.S. 39:1594.

7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to

Bidders, terms, conditions, and specifications and further certifies that this Bid is made

without collusion or fraud.

8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their

company, any subcontractors, or principals are not suspended or debarred by the

General Services Administration (GSA) in accordance with the requirements in “Audit

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Requirements in Subpart F of the Office of Management and Budget’s Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards” (Formerly OMB Circular A-133). A list of parties who have been suspended

or debarred can be viewed at www.sam.gov .

Signature of Authorized Bidder:

(Shall be signed and dated)

Name

(Typed Or Printed)

Payment Terms:

Email Address:

Company:

(Typed or printed)

Address:

City, State, Zip

Telephone No.

Fax No.

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STANDARD TERMS AND CONDITIONS

1. Bid form.

All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid

package and properly signed. Bids submitted in the following manner will not be accepted:

A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;

B. Bid filled out in pencil;

C. Bid not submitted on BRCC’s standard Bid Package and Bid Form.

D. Telegraphic or facsimile bids.

2. Receipt of Bids.

Bids shall be received at the address specified in this Invitation prior to Bid opening time in order

to be considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring

that its courier service provider makes inside deliveries to the physical location specified. BRCC

is not responsible for any delays caused by the bidder’s chosen means of bid delivery. BRCC is

not responsible for late deliveries that make use of BRCC’s interoffice mail service.

3. Bid Opening.

Bidders may attend the Bid opening, but no information or opinions concerning the ultimate

contract award will be given at the Bid opening or during the evaluation process. Bids may be

examined within 72 hours after Bid opening. Information pertaining to completed files may be

secured by visiting the BRCC Purchasing Department during normal working hours.

Unsuccessful bidders submitting a response to the solicitation will be provided with a copy of the

tabulated results by providing a self-addressed stamped envelope with the original bid package.

4. Withdrawal of Bids.

A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding

Saturdays, Sundays and legal holidays, for good cause as for patently obvious, unintentional, and

substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a

substantial quantity of work, labor, material or services made directly in the compilation of the

bide.

5. Standards of Quality.

Any product or services bid shall conform to all applicable federal and state laws and regulations

and the specifications contained in the solicitation. Objections to the specifications or bid

conditions shall be filed in writing and received by the BRCC Purchasing Department at least five

(5) days prior to the date of the bid opening.

6. New Products.

Unless specifically called for in the Invitation, all products for purchase shall be new, never

previously used, and the current model and/or packaging. No remanufactured, demonstrated,

used or irregular product will be considered for purchase unless otherwise specified in the

solicitation. The manufacturer’s standard warranty will apply unless otherwise specified in the

Invitation.

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7. Contract Period

This contract period is for twelve (12) months starting from date of award or a specified start

date. Upon agreement of BRCC and the contractor, a term contract may be extended for two (2)

additional twelve-month periods at the same prices, terms and conditions. In such cases, the total

contract cannot exceed thirty-six (36) months.

8. Prices & Delivery.

Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including

transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45

days. Prices are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon,

etc., as specified in the Invitation. If accepted, prices shall be firm for the contractual period.

Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB

Destination means the successful bidder shall deliver and unload purchased items to the dock of

the designated point of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall

be included in the Bid price. Include a packaging list that includes the purchase order number

with each shipment.

Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.

9. Taxes.

Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from

all state and local sales and use taxes.

10. Award.

A purchase order or contract will be awarded to the Bidder who has provided a responsive and

responsible Bid at the most favorable Bid Price as determined by the signed Bid Form.

BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all Bids and waive any informalities. The purchase order or contract, faxed, mailed,

or delivered to the successful bidder is the official authorization to render services.

11. Invoices.

Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201

Community College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to

accountspayable@mybrcc.edu. The invoice shall refer to the delivery ticket number, delivery

date, purchase order number, quantity, unit price, and delivery point. A separate invoice for each

order delivered and accepted shall be submitted by the contractor in duplicate. Invoices shall

show the amount of any cash discount and shall be submitted on the contractor’s own invoice

form. Payment will be made on the basis of the unit price as listed in the purchase order/contract.

Such price and payment will constitute full compensation for furnishing and delivering the

contract commodities or services. Invoice pricing must match bid pricing structure.

12. Purchase Order/Contract Cancellation for Cause.

BRCC has the right to cancel any contract, in accordance with its purchasing rules and

regulations, for cause, including but not limited to, the following:

(1) Failure to deliver within the time specified in the contract;

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(2) Failure of the product or service to meet specifications, conform to sample quality or

to be delivered in good condition;

(3) Misrepresentation by the contractor;

(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with

BRCC;

(5) Conflict of contract provisions with constitutional or statutory provisions of state or

federal law;

(6) Any other breach of contract.

13. Termination of the Purchase Order/Contract.

Termination for Convenience: BRCC may terminate the contract at any time by giving

thirty (30) days’ written notice to the Contractor of such termination or by negotiating

with the Contractor an effective date. The Contractor shall be entitled to payment for

deliverables in progress, to the extent work has been performed satisfactorily.

Termination for Cause: The State may terminate this contract for cause based upon the

failure of the Contractor to comply with the terms and/or conditions of this contract;

provided that the State shall give the Contractor written notice specifying the Contractor's

failure. If within 15 days after receipt of such notice, the Contractor shall not have either

corrected such failure and thereafter proceeded diligently to complete such correction,

then the State, may at its option, place the Contractor in default and this contract shall

terminate on the date specified in such notice. The Contractor may exercise any rights

available to it under Louisiana law to terminate for cause upon the failure of the State to

comply with the terms and conditions of this contract; provided that the Contractor shall

give the State written notice specifying the State's failure.

14. Termination for Non-Appropriation of Funds.

The continuance of the contract is contingent upon the appropriation of funds to fulfill the

requirements of the contract by legislature. If the legislature fails to appropriate sufficient monies

to provide for the continuation of the contract, or if such appropriation is reduced by the veto of

the Governor or by any means provided in the appropriations act or Title 39 of the Louisiana

Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues

for that year, or for any other lawful purpose, and the effect of such reduction is to provide

insufficient monies for the continuation of the contract, the contract shall terminate on the date of

the beginning of the first fiscal year for which funds are not appropriated.

15. Default of Contractor.

Failure to deliver within the time specified in the Bid will constitute a default and may cause

cancellation of the contract. Where BRCC has determined the contractor to be in default, BRCC

reserves the right to purchase any and all products or services covered by the contract on the open

market and to charge the contractor with the cost in excess of the contract price. Until such

assessed charges have been paid, no subsequent Bid from the defaulting contractor will be

considered.

16. Order of Priority.

In the event there is a conflict between the Instructions to Bidder or Standard Terms and

Conditions, the Standard Term and Conditions shall govern.

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Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561790Other Services to Buildings and Dwellings

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