Project Information

Bid Title

DENTAL INSURANCE ASO PROGRAM

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Sep 9, 2026

Closing Date

Sep 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 27-26

Original Source

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Bid Documents

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Project Description

Project ID: RFP 27-26

Title: DENTAL INSURANCE ASO PROGRAM

Addenda: 3

Release Date: 8/19/2026

Due Date: 9/21/2026

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DENTAL INSURANCE ASO PROGRAM

Last updated by Addendum #3 on Sep 10, 2026 3:35 AM See what changed

Request For Proposal

Human Resources

Project ID: RFP 27-26

Release Date: Wednesday, August 19, 2026

· Due Date: Monday, September 21, 2026 2:00pm

Posted Wednesday, August 19, 2026 2:45pm

All dates & times in Eastern Time - New York

Draft Response No Bid

Time Remaining: 11 days, 16 hours, 49 minutes

Post Information

Posted At:Wed, Aug 19, 2026 2:45 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Charlottesville is soliciting proposals from qualified vendors to establish a contract through competitive negotiation for the administration of a Dental Insurance Administrative Services Only (ASO) program for active employees, pre-65 retirees, and post-65 retirees.

Background

The City of Charlottesville (“City”) currently offers a comprehensive benefits package to benefits-eligible employees.

• The City has approximately 1,100 active, benefits-eligible employees.

• Retiree eligibility: Approximately 500 retirees may enroll in the dental plan.
• The City currently offers one dental plan option administered by Delta Dental of Virginia. The City expects the proposed arrangement to maintain the status quo plan design. The City is also considering a dual-option offering that would add a new buy-up plan; the buy-up design is still under development. Offerors should describe their ability to support a dual-option dental offering and provide pricing for the current plan and any proposed buy-up option as requested.
• The City offers one voluntary vision plan with MetLife.
• The City offers an Employee Assistance Plan with Sentara.
• The City offers Basic and Voluntary Life through Securian.
• The City offers Long-Term Disability with OCHS/Madison.
• The City offers voluntary benefits with Aetna, Met Life, and Aflac.
• The City offers Flexible Spending Accounts with Voya.
• The City offers retirement plan options.

Timeline

Request for Proposal Release Date:

August 19, 2026

Question Submission Deadline:

September 11, 2026, 4:00pm

Proposal Submission Deadline:

September 21, 2026, 2:00pm

Commodity Codes

• NAICS 524114Direct Health and Medical Insurance Carriers
• NAICS 524210Insurance Agencies and Brokerages

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