Project Information

Bid Title

On-Call Backflow Prevention Device Testing Services Request For Bid

Issuing Agency

Tega Cay city

Location

South Carolina

Published Date

Jan 28, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

On-Call Backflow Prevention Device Testing Services Request For Bid

The City of Tega Cay Utilities Department (TCUD) is soliciting written bids from SCDES certified backflow prevention device testers who are properly licensed to operate within the City of Tega Cay. The purpose of this Request for Bids (RFB) is to establish on-call backflow testing services for customers who do not secure required annual testing on their own by the City’s compliance deadline. Customers will continue to have the option to hire a licensed tester of their choice. If testing is not completed by the required deadline, the City will assign testing services to one or more contractors selected under this RFB. This RFB is intended to establish firm unit pricing based on device size and assigned testing volume tiers. No minimum or guaranteed volume of work is implied. Bidders shall submit firm unit pricing for testing of domestic backflow prevention devices based on device size and assigned testing volume. Pricing shall include all labor, travel, coordination, reporting, documentation, and administrative costs.  Bidders must submit two (2) copies of the bid. Bids shall be sealed and labeled Tega Cay On-Call Backflow Prevention Device Testing Services. Bids can be mailed, or hand delivered to the City of Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 2:00 PM EST, February 19, 2026.

Request For Bids

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City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

DATE: January 28, 2026

BID OVERVIEW

DESCRIPTION OF WORK: On-Call Backflow Prevention Device Testing Services

ISSUING AGENCY:

City of Tega Cay

7725 Tega Cay Dr.

Tega Cay, SC 29708

LOCATION OF SERVICE: Various Addresses Throughout Tega Cay

CONTACT PERSON:

Antonio Maturo

Email: amaturo@tegacaysc.gov

The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and

all bids received, to waive any technicalities, or to award bids in a manner determined to serve

the best interest of the City. Such rejection or waiver shall be accomplished in any manner

necessary to serve the best interest of the City. It also reserves the right to be the sole judge of

the responsiveness and responsibility of any and all bids for use by the City.

The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any

ambiguous bids or bids which are uncertain as to terms, delivery, quantity, or compliance with

specifications.

BID PURPOSE AND DESCRIPTION

The City of Tega Cay Utilities Department (TCUD) is soliciting written bids from SCDES-

certified backflow prevention device testers who are properly licensed to operate within the City

of Tega Cay. The purpose of this Request for Bids (RFB) is to establish on-call backflow testing

services for customers who do not secure required annual testing on their own by the City’s

compliance deadline. Customers will continue to have the option to hire a licensed tester of their

choice. If testing is not completed by the required deadline, the City will assign testing services

to one or more contractors selected under this RFB. This RFB is intended to establish firm unit

pricing based on device size and assigned testing volume tiers. No minimum or guaranteed

volume of work is implied. Bidders shall submit firm unit pricing for testing of domestic

backflow prevention devices based on device size and assigned testing volume. Pricing shall

include all labor, travel, coordination, reporting, documentation, and administrative costs.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

SCOPE OF SERVICES

Selected contractor(s) may be requested to perform the following services on an as-needed basis:

• Testing of domestic backflow prevention devices (¾", 1", 1½", and 2")

• Coordination with property owners for access and scheduling

• Completion of City-approved backflow prevention device test forms

• Submission of completed testing documentation to the City

• Completion of assigned testing within the timeframe established by the City

All work shall be performed in accordance with applicable SCDES regulations, City standards,

and accepted industry practices.

PRICING SCHEDULE – UNIT PRICING BY DEVICE SIZE AND VOLUME TIER

Device

Volume Tier

¾” Unit

Price Per Test

1” Unit

Price Per Test

1.5” Unit

Price Per Test

2” Unit

Price Per Test

1 – 50

51 – 100

101 – 150

151 +

Unit prices shall be firm for the initial term of the contract and any renewal periods, unless otherwise

stated in the bid.

BID SUBMISSION SPECIFICATIONS AND REQUIREMENTS

1. Bids should be as thorough and detailed as possible so that the City may properly evaluate

your responsiveness to provide the required goods/services. Responders are required to

submit the following items as a complete response:

a. The return of the addenda, if any, signed and filled out as required.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

b. Detailed cost statement for each section.

c. Bid submissions must also include a proposed start date and ability to complete

assigned testing within the timeframe established by the City.

d. Copies of current licenses.

e. Performance Bond and/or Payment Bond may be required if the conditions in

Sections “Performance Bond Requirements” and/or “Payment Bond Requirements”

are applicable. If required, the Responder shall furnish a performance bond covering

faithful and satisfactory performance of the work contracted in an amount not less

than one hundred percent (100%) of the Contract Amount. All bonds shall be issued

by companies authorized to transact business in the State of South Carolina.

f. Insurance: The successful Responder must provide a statement indicating that they

are able to procure and maintain, without interruption and on an occurrence basis,

public liability insurance. The insurance coverage shall name the City, its elected

officials, officers, agents and employees as additional insured and shall be primary as

to any overlapping coverage carried by the City. The successful Bidder shall not be

liable for mechanical failure or equipment damage resulting from faulty construction

not performed by or on behalf of the successful Bidder or from hydrostatic pressure.

2. Ownership of all data, materials and documentation originated and prepared for the City

pursuant to the RFB shall belong exclusively to the City and be subject to public inspection

in accordance with the South Carolina Freedom of Information Act. Trade secrets or

proprietary information submitted by a Bidder shall not be subject to public disclosure under

the South Carolina Freedom of Information Act; however, the Bidder must invoke the

protections of Section 2.2-4342 F of the Code of South Carolina, in writing, either before or

at the time the data is submitted. The written notice must specifically identify the data or

material to be protected and state the reasons why protection is necessary. The proprietary or

trade secret material submitted must be identified by some distinct method such as

highlighting or underlining and must indicate only the specific words, figures, or paragraphs

that constitute trade secret or proprietary information. The classification of an entire bid

document, line-item prices and/or total bid prices as proprietary or trade secrets is not

acceptable and will result in rejection and return of the bid.

Bidders must submit two (2) copies of the bid. Bids shall be sealed and labeled Tega Cay On-

Call Backflow Prevention Device Testing Services. Bids can be mailed, or hand delivered to the

City of Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 2:00 PM

EST, February 19, 2026.

All questions pertaining to this request for bid must be submitted in writing by emailing

amaturo@tegacaysc.gov no later than 5:00 PM (EST) on February 12, 2026. Only written

questions will be considered formal.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

EVALUATION CRITERIA AND SELECTION PROCEDURE

Bids will be evaluated for responsiveness and bidder responsibility. Award will be made to

the lowest responsive and responsible bidder(s) determined to be in the best interest of the

City.

**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt

from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL

APPLICABLE TAXES IN YOUR UNIT PRICING.

GENERAL TERMS AND CONDITIONS

1. RECEIPT AND OPENING OF SEALED BIDS:

a. Sealed bids will be received and opened as specified in this request for bid document.

b. The City will consider as non-responsive any bid not prepared and submitted in

accordance with the provisions hereof and may waive any informality or reject any

and all bids. Any bid may be withdrawn prior to the above scheduled time for the

opening of bids or authorized postponement thereof. Any bids received after the time

and date specified shall not be considered.

2. PREPARATION OF BID:

a. All bids will be evaluated in accordance with the responsiveness to same determined

in accordance to the instructions and criteria in this document. Any bid not providing

sufficient information and documentation to comply with the RFB requirements will

be considered non-responsive and removed from further consideration.

b. A bid shall be made in the official name of the firm or individual under which

business is conducted (showing the official business address) and must be signed in

ink by a person duly authorized to legally bind the person, partnership, company, or

corporation submitting the bid.

c. All information shall be typewritten.

d. Two (2) copies submitted in a sealed envelope. The submitted bidder is required to

have printed on the envelope or wrapping containing their bid: bidder business name

and address and the bid title. If forwarded by mail, the sealed envelope containing the

bid must be enclosed in the outer envelope. The City shall not be responsible for

unidentified bids.

e. Bidders mailing their bid must allow a sufficient mail delivery period to ensure timely

receipt of their bid. The City is not responsible for bids delayed by mail and/or

delivery services of any nature. It is the bidder’s sole responsibility to ensure that all

documents are received by person (or office) at the time indicated in the bid

document. No facsimile or email submissions will be accepted.

f. Bidders must clearly mark as “Confidential” each part of their offer which they

consider proprietary information that could be exempt from disclosure under Section

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

30- 4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of

Information Act). If any part is designated as “confidential”, there must be attached to

that part an explanation of how this information fits within one or more categories

listed in Section 30-4-40. The City reserves the right to determine whether this

information should be exempt from disclosure, and no legal action may be brought

against the City or his agents for its determination in this regard.

g. Each bidder shall acknowledge receipt of all addenda by its submission of a bid. It

shall be each bidder’s responsibility to assure that all addenda have been received.

Addenda, if any, will be posted on the RFB page of the City’s website. No claim for

failure to receive addenda will be considered.

3. BIDDER QUALIFICATIONS:

To be acceptable to the City, bidders must be skilled and/or licensed, if applicable, in the

class of work on which they respond, and no bid will be considered from any bidder who is

unable to show that he has actually performed considerable work of similar character to that

on which he is responding.

4. EXECUTION OF CONTRACT:

The bidder to whom an award is made shall deliver to the City a Certificate of Insurance,

listing the City of Tega Cay as additional insured, prior to execution of the contract.

5. TERMS OF CONTRACT AND CONTRACT DOCUMENTS:

a. The contract documents that will form the contract shall include:

i. The Complete Request for Bids

ii. All Addenda

iii. The Successful Bidder’s Submitted Bid Document

iv. Notice of Award (Verbal or Written)

v. Executed Contract

vi. Insurance Certification

b. Bids submitted must be in a form suitable for incorporation, verbatim, into the

contract.

c. No written contract may be assigned, sublet, or transferred without the written

consent of the City Manager.

6. INSURANCE:

The successful bidder shall procure, maintain, and provide proof of, insurance coverage for

injuries to persons and/or property damage as may arise from or in conjunction with, the

work performed on behalf of the City by the bidder, their agents, representatives, employees

or subcontractors. Proof of coverage as contained herein shall be submitted within ten (10)

days after the City has provided a verbal notice of award and such coverage shall be

maintained by the Bidder for the duration of the contract period.

a. Worker’s Compensation – Limits as required by the Workers’ Compensation Act of

SC, Employers Liability, $1,000,000.

b. General Liability insurance in the amount of $1,000,000.00.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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