Project Information

Bid Title

AD for RFP for Climate Controlled & Non-Climate Controlled Record Storage Services - Offsite

Issuing Agency

Harrison County

Location

Mississippi

Published Date

Dec 19, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
AD for RFP for Climate Controlled & Non-Climate Controlled Record Storage Services - Offsite	December 19, 2025 :	January 20, 2026 10:30 AM

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NOTICE FOR

REQUESTS FOR PROPOSALS (RFP)

The Harrison County Board of Supervisors, Gulfport, Mississippi, will receive sealed or

electronic submissions of Requests for Proposals (RFP) for:

1. CLIMATE CONTROLLED RECORD STORAGE SERVICES

(Offsite Inactive Records)

2. NON-CLIMATE CONTROLLED RECORD STORAGE SERVICES

(Offsite Active Records)

at the Board of Supervisors Conference Room, First Judicial Courthouse, 1801 23rd Avenue,

Gulfport, Mississippi, Tuesday, January 20, 2026 and then at said office publicly opened and

acknowledged at the times listed below:

1. 10:30 a.m. for the CLIMATE CONTROLLED RECORD STORAGE SERVICES

2. 10:45 a.m. for the NON-CLIMATE CONTROLLED RECORD STORAGE SERVICES

RFP Packets can be viewed, downloaded or requested as follows:

1. www.harrisoncountybids.com

2. RFP Packets may be obtained via e-mail (jswilliams@co.harrison.ms.us ) or in person, at

NO CHARGE, by contacting the Harrison County Purchasing Department at 228-865-

4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport,

Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m.

“Sealed” proposals must be on file with the Clerk of the Board prior to the opening date and

time as stated above. Sealed submittals must be sealed and clearly marked on the outside of the

envelope as which RFP listed above to be opened Tuesday, January 20, 2026”. Sealed envelopes

not so marked are submitted at the risk of the prospective contractor and the County assumes no

responsibility for the premature opening of same by any County employee. Sealed submittals

sent through the U.S. Mail are done so at the risk of the prospective contractor and should be

addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerk’s Office,

Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd Avenue, Gulfport, Mississippi

39501. The County is NOT responsible for submittals that arrive in the mail after the designated

opening time. Sealed submittals may be delivered in person to the Harrison County Chancery

Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport,

Mississippi 39501 until 5:00 p.m. on Monday, January 19, 2026 or the Board of Supervisor’s

conference room at the First Judicial District Courthouse, 1801 23rd Ave., Gulfport, Mississippi

39501 on Tuesday, January 20, 2026 prior to the opening time as listed above.

“Electronic” proposals must be submitted on-line at www.harrisoncountybids.com prior to the

opening date and time as stated above. For any questions relating to document downloads, and/or

registration for electronic bidding process, please call Plan House at 228-248-0181.

If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts,

riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire,

earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure

prevents the opening of Proposals at the advertised date and time, all submittals received shall be

publicly opened and read aloud on the next business day that the agency shall be open and at the

previously advertised time. The new date and time of the submittals opening, as determined in

accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon

submission of a Proposal submittals, shall be deemed to have knowledge of and shall have

agreed to the provisions of this paragraph. Submittals shall be received by the agency until the

new date and time of the submittal opening as set forth herein. The agency shall not be held

responsible for the receipt of any submittals for which the delivery was attempted and failed due

to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall

be required to ensure the delivery and receipt of its submittal by the agency prior to the new date

and time of the submittal opening.

The County expressly reserves the right to accept or reject any or all submittals or any part of

any or all submittals based on best submittal determination. If the submittal documents request

separate phases or items of a project, the County reserves the right to accept or reject any or all

submittals or any part of any or all submittals based on a best submittal determination on each

phase or item for which a separate submittal is requested.

RFPs may be held by the County for a period not to exceed sixty (60) days from the date of

submittal for the purpose of reviewing and investigating the Proposals of submitter, prior to

awarding of the Contract.

By Order of the Board of Supervisors, adopted this the 3rd day of November, 2025.

(SEAL)

Angela Thrash

Clerk of the Board of Supervisors

Harrison County, Mississippi

By

Publication Dates: Friday, December 19, 2025

Friday, December 26, 2025

Commodity Codes

• NAICS 493110General Warehousing and Storage
• NAICS 493190Other Warehousing and Storage
• NAICS 541611Administrative Management and General Management Consulting Services

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