Project Information

Bid Title

RFP 26-21 Musical Instrument Repair

Issuing Agency

Minneapolis Public Schools

Location

Minnesota

Published Date

Apr 2, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-21

Original Source

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Project Description

RFP 26-21 Musical Instrument Repair

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MPS RFP 26-21 Musical Instrument Repair

Request for Proposal (RFP) for

Musical Instrument Repair

RFP: 26-21

Minneapolis Public Schools - Special School District No. 1

1250 West Broadway Ave.

Minneapolis, Minnesota 55411-2533

Issued: April 2nd, 2026

NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a

government entity has completed negotiating a contract with the selected vendor, all

data in RFP responses are public except for trade secret information as defined in

section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or

otherwise protected does not prevent public access to the data.

1

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS RFP 26-21 Musical Instrument Repair

TABLE OF CONTENTS

I.

Overview

A. Project Objective

B. Schedule of Proposal

C. Intention to Submit Proposals

D. Submission of Written Questions

E. Pre-Bid Conference

F. Changes to the RFP

G. Preparation of Proposal

H. Submission of Proposals

I. Withdrawal of Proposals

J. Evaluation and Selection Process

K. Effective Period of Proposals

L. Bid Reservations

M. Notifications of Unsuccessful Vendors

N. Contract Negotiations

O. Award of Contract

P. Contract Term

Q. Disposition of and Public Access to Proposals

R. Cost Incurred in Responding

S. Assignment

T. Causes for Termination

II.

Scope of Services

A. Project Background

B. Musical Instrument Repair Program Goals

C. Musical Instrument Repair Organization

D. Description of Expected Services

III.

General Business Information

A. General Business Requirements

B. Qualifications and Experience

C. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement

D. Business Ethics

E. Service Level Expectations

F. Fees & Costs

G. Reporting

H. Billing and Payment

IV. Project Scope

A. Wrap up to Project Scope Information

B. Musical Instrument Repair and Deliverables

V.

2

Appendix Requirements

A. References

B. Pricing Information

C. MPS Reports

D. Business Specific Reports

E. Service Level Expectations

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS RFP 26-21 Musical Instrument Repair

F. Additional Documents- Any additional documents that may be needed

VI. MPS Appendix Documents

1. Intention to Submit Proposal

2. Organization Information Cover sheet

3. MPS Sample Contract

4. Cost Table

5. Additional Questions.

3

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS RFP 26-21 Musical Instrument Repair

SECTION I: OVERVIEW

A. Project Objective

Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing

to provide a Musical Instrument Repair.

Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is

coterminous with the City of Minneapolis, Minnesota. With authority granted by the state

legislature, the school board makes policy, selects the superintendent, and oversees the district's

budget, curriculum, personnel, and facilities. Students speak ninety different languages at home

and most school communications are printed in English, Hmong, Spanish, and Somali. The District

covers over 70 school programs at 65 sites, with approximately 29,900 students and 3,200

teaching staff.

The District intends to select one Musical Instrument Repair organization to provide the

necessary repairs and services for any district owned brass, woodwind, percussion, and

stringed instruments. To facilitate the submission and evaluation of proposals, this proposal

provides additional background information regarding MPS that will be relevant to the proposal

of the Musical Instrument Repair.

RFP Primary Objective 1: Gain a thorough understanding of the product capability in order to

select, implement and operate Musical Instrument Repair that will meet the needs of the district

for the next 3 years or more.

RFP Primary Objective 2: Gain a thorough understanding of the Musical Instrument Repair total

proposed costs. Including but not limited to: brass, woodwind, string, and percussion repair costs

including pick-up and delivery of repaired instruments

RFP Primary Objective 3: To select a vendor partner with a product strategy and product

enhancement delivery/implementation history that will meet the District’s needs (both for

current use and future additional functionality) throughout the life of the product.

B. Schedule of Proposal

1. Issue RFP:

2. Written Questions Due:

3. Intention to Submit:

5. Responses to Questions:

6. Proposals Due:

9. Award bid – Selection:

10. District Approval

11. Implementation:

4/2/2026

4/16/2026

4/16/2026

4/17/2026

4/22/2026 2:00 PM

4/28/2026

5/12/ 2026

July 1, 2026.

C. Mandatory Intention to Submit Proposals

APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit. Failure to

submit both will result in automatic disqualification from the RFP Process.

In order for your organization to receive updates to this Request for Proposal, including

responses to submitted questions from all participating firms, please complete Appendix 1 (a)

Intention to Submit a Proposal and Appendix 1 (b) Conflict of Interest by April 16, 2026. These

documents can be emailed to RFX@mpls.k12.mn.us. These documents are mandatory

4

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

MPS RFP 26-21 Musical Instrument Repair

documents, if these are not submitted by email to RFX@mpls.k12.mn.us by April 16, 2026; the

organization will not be able to participate in RFP 26-21 Musical Instrument Repair.

D. Submission of Written Questions

All questions about the RFP shall be submitted by e-mail by 4:00 p.m. Central Standard Time on

or before April 16, 2026, to: RFX@mpls.k12.mn.us. The District will provide written responses to

questions from prospective Proposers no later than April 17, 2026 EOD. After April 16, 2026, no

questions or inquiries will be allowed.

E. Changes to the RFP

If any changes are issued to this RFP, they will be posted to the MPS website.

https://www.mpschools.org/departments/finance/procurement

F. Preparation of Proposal

1. Careful attention must be paid to all requested items contained in this Request for Proposal.

Please read the entire package before bidding. Each proposal shall be prepared simply and

economically avoiding the use of elaborate promotional materials beyond what is sufficient

to provide a complete, accurate, and reliable presentation.

2. For ease of review, the proposals must follow the outline in Section III and IV of this request

for proposal. Each response should be clearly numbered and the full question listed.

3. Each page of the proposal must be sequentially numbered and include the proposing

organization’s name.

4. RFP should be double-spaced, with at least than one-inch margins. Font must be at least 12-

point.

5. Each response to questions in Section III and IV of the RFP should be appropriately labeled

(e.g., Section III: General Business Questions, A. General Business Requirements, Question

#1; etc.).

6. The RFP narrative for Section III-IV may not exceed 20 pages total, not including appendices.

RFPs exceeding the 20 pages in Section III-IV will not be reviewed.

7. Some questions in this RFP will require organizations to submit documents as an Appendix.

Applicants may wish to submit additional supplemental materials to support responses to

questions in Section III and IV. If an applicant intends to include supplemental materials with

responses to questions in Sections III and IV of the RFP, separate appendices for each part

must be developed. Each appendix should be clearly labeled (e.g., Appendix A: References,

etc.).

8. All appendix materials (e.g., sample letters, curricula, lesson plans, progress reports,

academic effectiveness data, etc.) must be labeled with the name of the organization and

reference the appropriate section and question (e.g., Section C: Description of Expected

Services 1a). Although there is no page limitation for the Appendix, the appendix should

not be excessive in length. Applicants should also ensure the appendix items are

appropriately described and referenced in the narrative section of the RFP.

9. The RFP must be submitted in the appropriate order. Each part of the RFP should be

separated with a section divider page listing the title of the next part of the RFP that is

enclosed. All RFPs should follow the order below:

a. Organization Information Cover Page (Provided in attached Appendix 2)

b. Table of Contents

c. Section III- General Business Information

d. Section IV- Project Scope

5

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated March 2026

Commodity Codes

• NAICS 451140Musical Instrument and Supplies Stores
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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