Project Information

Bid Title

JANITORIAL MAINTENANCE SERVICES

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Feb 10, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	JANITORIAL MAINTENANCE SERVICES
Category:	Goods & Services
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: Invitation to Bid The Township of West Orange is seeking bids for JANITORAL MAINTENANCE SERVICES. The Bid specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Sealed proposals, clearly marked with the title and name and address of party making same, addressed to the Purchasing Department of the Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Tuesday, March 3, 2026 at 11:00 a.m. and will be publicly opened and read at that time in the Council Chambers, located at 66 Main Street, West Orange, NJ 07052 on the same day. No proposals received after that time will be considered. A certified check or cashier’s check made payable to the Township, or a duly executed bid bond in the amount of 10% of bid, not to exceed $20,000.00 must accompany each bid proposal. All deposits from bidders other than the successful bidder will be returned after the award of the contract. Submitters are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44-20.13 (P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888- 313-3532 or at www.elec.state.nj.us . Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Panayiota Reynolds Purchasing Agent Publication Date/Time: 2/10/2026 8:30 AM Publication Information: Website and Star Ledger Closing Date/Time: 3/3/2026 11:00 AM Submittal Information: see below Bid Opening Information: SEE BELOW Contact Person: Panayiota Reynolds - preynolds@westorange.org Download Available: yes Fee: no Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Plan Holders List: This information is provided AFTER the opening Related Documents: janitorial maint bid 2026 FINAL

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TOWNSHIP OF WEST ORANGE

COUNTY OF ESSEX

STATE OF NEW JERSEY

Request for Bid Proposal for Janitorial Services

Submission Date:

March 3, 2026

11:00 a.m.

Prevailing Time

TOWNSHIP OF WEST ORANGE * 66 MAIN STREET * WEST ORANGE, NJ 07052

(973) 325-4056

1

Invitation to Bid

ADVERTISEMENT

The Township of West Orange is seeking bids for JANITORIAL MAINTENANCE SERVICES. The Bid

specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room

111, West Orange, NJ 07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing

preynolds@westorange.org.

Sealed proposals, clearly marked with the title and name and address of party making same, addressed to

the Purchasing Department of the Township of West Orange will be received by mail, or hand delivery, at the

Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Tuesday, March 3, 2026

at 11:00 a.m. and will be publicly opened and read at that time in the Council Chambers, located at 66 Main

Street, West Orange, NJ 07052 on the same day. No proposals received after that time will be considered.

A certified check or cashier’s check made payable to the Township, or a duly executed bid bond in

the amount of 10% of bid, not to exceed $20,000.00 must accompany each bid proposal. All

deposits from bidders other than the successful bidder will be returned after the award of the

contract.

Submitters are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27.

Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual

disclosure statement on political contributions with the New Jersey Election Enforcement Commission,

pursuant to N.J.S.A. 19:44-20.13 (P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of

$50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility

to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-

313-3532 or at

www.elec.state.nj.us . Submissions by Corporations, Partnerships and sole proprietors must include a

completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L.

2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31

et seq. and N.J.A.C. 17:27.

Panayiota Reynolds

Purchasing Agent

2

GENERAL INSTRUCTIONS AND CONDITIONS FOR BIDDERS

A. INTENT

The Township of West Orange, hereinafter referred to as “the Township” requests bids for

janitorial services for Eight (8) of our buildings. The contract shall commence in April 1, 2026 for

a period of 24 Months with the option to extend for one (1) additional year.

All cleaning shall be performed in a workmanship like manner as described by this specification.

Deviations will not be considered unless the vendor can explain in detail that the deviation is of

material benefit to the Township and provides service levels at least equivalent to that specified.

The Superintendent of Public Works or their designee will be in charge of monitoring vendor

performance and compliance throughout the term of the contract.

B. PRE- BID TOUR

All prospective bidders are highly encouraged to visit each site. Available dates and times for

tours are:

Wednesday February 18, 2026 at 10:00 am and 12:00 pm

Tuesday February 24, 2026 at 10:00 am and 12:00 pm

Please contract Panayiota Reynolds at 973-325-4056 or by emailing preynolds@westorange.org

to make an appointment during the dates and times above. It shall be the responsibility of the

bidder to visit the sites and make a tour and inspection of the areas to be cleaned under the terms of

this bid.

C. BID OPENING

All bid proposals will be publicly opened and read aloud in the Council Chambers, Township of

West Orange, 66 Main Street, West Orange on Tuesday, March 3, 2026 at 11:00 A.M. Bids must

be received by hand, certified mail or messenger no later than 11 A.M. All bid proposal envelopes

should be clearly marked with name of bid and the submission date. Bidder is solely responsible

for the timely delivery of the bid proposal and no bids shall be considered after time specified.

D. BID WITHDRAWAL

Sealed bids received by the Township before the designated time of the bid opening, may withdraw

said bid in writing with evidence showing that the individual is or represents the principal or

principals involved in the bid. Once bids have been opened, they shall remain firm for a period of

Sixty (60) calendar days.

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E. BID PROPOSAL FORMS

All prices and amounts must be written in ink or preferably machine printed. Bids containing any

conditions, omissions, unexplained erasures or alterations, items not called for in the bid proposal

form, attachment of additive information not required by the specifications, or irregularities of any

kind, may be rejected by the Township.

F. BID SECURITY

A certified check or cashier’s check made payable to the Township, or a duly executed bid bond in

the amount of 10% of bid, not to exceed $20,000.00 must accompany each bid proposal. All

deposits from bidders other than the successful bidder will be returned after the award of the

contract.

G. INSURANCE REQUIREMENTS

Worker’s Compensation and Employer’s Liability Insurance:

This insurance shall be maintained in full force during the life of this contract by the vendor

covering employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and

N.J.A.C. 12:235-1.6. Minimum Employer’s Liability $1,000,000.00.

General Liability Insurance:

This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00

any one accident for bodily and $3,000,000.00 aggregate for property damage, and shall be

maintained in force during the life of the contract.

Automobile Liability Insurance:

This insurance covering vendor for claims arising from owned, hired and non-owned vehicles with

limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily

injury and $3,000,000.00 each accident for property damage, shall be maintained in force during

the life of this contract.

Certificates of Required Insurance:

Certificates as listed above shall be submitted along with the contract as evidence covering

Comprehensive General Liability, Comprehensive Automobile Liability, and where applicable,

necessary Worker’s Compensation and Employer’s Liability Insurance. Such coverage shall be

with acceptable insurance companies operating on an admitted basis in the State of New Jersey and

shall name the Township as an additional insured. Self-insured vendors shall submit an affidavit

attesting to their self-insured coverage and shall name the Township as an additional insured.

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Indemnification:

Successful vendor shall indemnify and hold harmless the Township from all claims, suits or actions

and damages or costs of every name and description to which the Township may be subjected or

put by reason of injury to the person or property of another, or the property of the Township,

resulting from negligent acts or omissions on the part of the vendor, the vendor’s

agents, servants, or subcontractors in the delivery of goods and services, or in the performance of

the work under this contract.

The Vendor shall take out and maintain during the life of the contract adequate workmen’s

compensation and employer’s liability insurance for all employees employed in connection with

the work, and in case any work is sublet, the Vendor shall require each sub-contractor similarly to

provide workmen’s compensation and employer’s liability insurance for the latter’s employee’s,

unless such employees are covered by the protection afforded by the Vendor’s insurance. A

Certificate of Insurance evidencing General Liability and Excess Liability (Worker’s

Compensation) coverage shall be provided by a carrier(s) satisfactory to the Township. An original

Certificate shall be filed with the Township before the Contract can be executed. The Township

will also be named as an additional insured as it relates to all liability policies for work performed

by the Contractor with Certificate evidencing this endorsement.

All of the Contractor’s insurance coverage shall contain a clause indemnifying and saving the

Township harmless and its agents from any liability arising from the work to be performed under

the contract. This includes but not limited to Attorney’s fees and costs in connection with defense

of such claims.

H. MANDITORY FORMS

Vendor shall supply a copy they their NJ Business Registration Certificate, Disclosure of

Ownership, Affirmative Required Evidence, Iranian Investment Disclosure form, Addenda

Acknowledgment and bid deposit.

I. QUALIFICATION OF BIDDERS

Bidders shall be of known reputation and shall have sufficient qualified personnel and equipment

to perform adequately the prescribed services as per the specifications. Bidders shall submit

evidence of qualifications to meet all requirements by Township.

As evidence of bidder’s qualifications, bidders shall submit the following information with their

bids:

1. The number of years the firm has been performing janitorial services.

2. Names of Supervisors to be assigned to work on this contract. Include the number

of years the individual has worked for bidder.

3. Location of bidder’s offices and facility where bidder’s equipment may be

inspected.

4. Name(s) and telephone number(s) of management and service personnel for

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Commodity Codes

• NAICS 561720Janitorial Services

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