Project Information

Bid Title

Amphitheater Kit Package & Foundation for Boyd Pond Park

Issuing Agency

Aiken County

Location

South Carolina

Published Date

Mar 6, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-05-P

Original Source

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Bid Documents

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Project Description

Bid Number:	26-05-P
Bid Title:	Amphitheater Kit Package & Foundation for Boyd Pond Park
Category:	Request for Proposals
Status:	Open
Bid Recipient:	Becky Dawes, Procurement Director

Description: Aiken County Government on Parks and Recreation Department is soliciting sealed requests for proposals for a 25’ X 50’ amphitheater structure kit package and the accompanying foundation and stage area construction requirements for supporting the shell structure.  The amphitheater is proposed to be located within the Boyd Pond Park property located at 340 Boyd Pond Road, Aiken, SC 29803. The proposed location is attached. This amphitheater project is being implemented to add a significant feature to the existing park offerings. It opens opportunity for additional community functions, summer stock theatrical activities and performances, musical and educational presentations in an attractive and functional setting. Publication Date/Time: 2/9/2026 12:00 AM Publication Information: Posted here and on South Carolina Business Opportunities Closing Date/Time: Open Until Contracted Submittal Information: Submissions Due March 31st by 2:00 in Aiken County Procurement Bid Opening Information: See Vendor Letter Miscellaneous: Questions regarding this RFP should be submitted in writing before Tuesday March 3rd, 2026. Answers will be posted on this website on or before Wednesday March 11,2026. Send inquires to [email protected] Related Documents: 1-26-05-P Amphitheater Kit and Foundation for Boyd Pond Parth Target Dates-Non-Collusion Statement PDF 2-Vendor Letter 26-05-P Amphitheater Kit and Foundation PDF 3-Specifications Amphitheater Kit Structure and Footers PDF Site Overview Photo and Concept Drawing over site Survey PDF Amphitheater Kit and Foundation Work Q and A PDF

Attachment Preview

Aiken County

Procurement Office

26-05-P Amphitheater Kit and Foundation for Boyd Pond Park

RFP Number:

RFP Due Date/Time:

Submit One Original,

Five Copies and Flash

Drive

Mail or Carry To:

Location of Opening:

Assigned Buyer:

Documents and

Specification:

Send all inquiries to:

26-05-P

Tuesday March 31st 2026 2:00 p.m.

Aiken County Government

Procurement, Room 3201

1930 University Pkwy.

Aiken, SC 29801

1930 University Pkwy.

Room 3203

Aiken, SC 29801

Becky Dawes, Procurement Director

All documents are available on the Aiken County website at:

https://www.aikencountysc.gov/Depts/PRC/PRCmain .

Questions will be received until Tuesday March 3rd 2:00 PM.

Q&A will be posted on our website on or before Wednesday

March 11th 2026 2:00 PM . Send questions to

procurement@aikencountysc.gov

Aiken County does not discriminate against any bidder or offeror because of race, creed,

sex, age, religion, handicap, or national origin

1930 University Parkway ● Room 3201 ● Aiken ● South Carolina ● 29801

803-642-1540 ● www.aikencountysc.gov

If you are unable to access our website, please notify webmanager@aikencountysc.gov

RFP Number 26-05-P Non-Collusion Statement

RFP Name: Amphitheater Kit and Foundation for Boyd Pond Park

This page must be returned with the proposal or you will be deemed non-responsive and your bid

will not be accepted. An officer of the company that has the authority to bind the company must

sign the bid.

Company

Name:

DBA (if

applicable):

Mailing

Address:

City:

Telephone

Number:

Contact

Name:

Email

address:

State:

Zip:

Title:

I certify that this bid is made without prior understanding, agreement, or connection with any

corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is

in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid, that I

have read and understand all instructions and conditions in the proposal document, and verify that I

am authorized to sign this bid for the bidder. I further state that the company affiliated with this bid

currently complies with all applicable federal and state laws and directives relative to

non-discriminatory practices in employment, and is not currently barred or suspended from bidding

with any government organization. I also certify that my company is following all requirements set

forth in Chapter 14 of Title 8 of the South Carolina Code of Laws, 1976, as amended and will at all

times during the performance of work provided by the County be in full compliance with the

provisions of the Immigration Reform and Control Act of 1986 (IRCA) in the hiring of its employees.

I further certify that my company is in full compliance with the requirements of the Drug-free

Workplace Act as set forth in Chapter 107 of Title 44 of the South Carolina Code of Laws, 1976,

amended.

Signature of Officer:

Printed Name:

Title:

2

Aiken County Procurement will not be held responsible for notifying vendors of any addenda.

These are posted to our website.

Local preference does not apply.

All proposals must be submitted to Aiken County Procurement, 1930 University Pkwy, Room

3201, Aiken, South Carolina 29801 in a sealed envelope identified with the following on the

outside:

Bid Number: 26-05-P

Bid Name: Amphitheater Kit and Foundation RFP

Submissions Due: Tuesday March 31st by 2:00 late ones not accepted.

One Original and Five Copies and Flash Drive

INSTRUCTIONS

1. Submit RFP in a sealed envelope with the RFP number as well as the time and date for opening

prominently marked on the outside.

2. RFP must be submitted before the time, date and at the exact location specified to be considered. No

late submissions, telegraphic, or telephonic bids will be accepted. Bids are not received until delivered

to the Procurement Department. Vendors must allow mailed documents sufficient time to be

processed through the County’s internal mailroom system.

3. All RFPs shall be signed by an authorized officer or employee of the bidder.

4. The County prohibits any type of communications to or with any department, employee, or County

official other than Procurement prior to the time than an award decision has been made public.

5. Only one copy of the bid is required, unless otherwise stated.

6. On the form provided in the bid, all information requested of the bidder must be entered in the

appropriate space on the original forms. Failure to do so may be grounds for disqualification.

7. Any and all information or addenda to this bid will be posted on the Aiken County website. Vendors are

responsible for any information contained in the bid record on the website, and should make note of

any addenda in the bid response.

8. All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrected prior

to submission, if initialed by the person signing the bid.

9. Corrections and/or modifications received after the closing time specified will not be accepted.

10. Time of delivery, defined as the number of calendar days between receipt of the order by the bidder

and the receipt of goods or services by Aiken County, may be considered as one factor in determining

the award.

11. Prices will be considered net if no discount is shown.

3

GENERAL CONDITIONS

1. Aiken County reserves the right to award bids received on the basis of individual items, groups of items,

or the entire list of items; to reject any and all bids; and to waive any technicalities.

2. Unit prices will govern over extended prices. Prices must be quoted as requested. Prices that are not

in compliance with the request may be considered non-responsive.

3. In case of tie bids, price and quality being equal, preference shall be given to Aiken County vendors. In

case of tie bids where there is no local bidder, preference shall be given to South Carolina vendors. In

every case, Aiken County reserves the right to make awards deemed to be in the best interest of the

County.

4. The evaluation of the bids and the determination of the equality of the product offered is the

responsibility of Aiken County, and will be based on information furnished by the bidder in the bid.

5. Unless otherwise indicated in the bid notice, prices must be firm, and remain in effect for ninety (90)

days. Ambiguous bids that are uncertain as to fees, delivery, or compliance with specifications may be

rejected or disregarded.

6. Brand names and numbers, when used, are for reference only to indicate character or quality desired

and do not indicate a preference unless otherwise stated.

7. For equal items to be considered, the bid shall state the brand name or quality and provide

specifications. Aiken County's determination of what shall constitute equality shall be final and

conclusive.

8. When brand name, number, or level of quality is not stated by the bidder, it is understood that the offer

is exactly as specified.

9. Sales, use, or excise taxes must not be included as any part of the bid price unless otherwise stated in

the specifications. These taxes, as well as any handling and shipping charges, must be shown as

separate items. Shipping charges will be considered as a factor in determining awards. Prices must

be FOB destination, freight prepaid, unless specified.

10. Samples of any articles deemed necessary shall be furnished free of any cost to Aiken County. These

samples may be retained for future comparisons. Any samples not destroyed by testing or not retained

for comparisons will be returned to the bidder at the bidder's expense upon request.

11. Vendors awarded items as a result of this solicitation must supply MSDS Materials as required by the

OSHA Hazard Communication Standard.

12. Aiken County does not assume responsibility for any costs incurred during the preparation of this bid.

13. The successful bidder shall indemnify and hold harmless Aiken County, its officers, agents, and

employees, from all suits or claims of any character brought by reason of infringing on any patent, trade

mark, or copyright.

14. In case of default by contractor, Aiken County reserves the right to purchase any or all items in default

in open market, charging the contractor with any excess costs. Periods of performance may be

extended if the facts as to the cause of delay are justified in the opinion of the proper Aiken County

officials.

15. Aiken County utilizes local preference for the purpose of determining the low bidder. Vendors who

maintain a place of business in Aiken County, and have done so for a minimum of six (6) months prior

to the solicitation, qualify for local preference. A factor of 3% with a cap of $6,000.00 will be added to

low bids which do not qualify as local to determine if the local bidder is within the local preference limit.

If the local vendor’s bid falls within the local preference limit, the local bidder will be given the

opportunity to match the low bid. Vendors should check the appropriate box on the front of the bid

invitation to indicate their status. Some funding sources exclude local preference including, but not

limited to, Federal and State of SC grant funds, and C-fund monies.

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GENERAL PROVISIONS

1. ORDER OF PRECEDENCE: In the event of inconsistency between the provisions of this solicitation, the

inconsistency shall be resolved by giving precedence in the following order: (A) Aiken County Code of

Ordinances, Chapter 2, Article VIII, (B) The bidding schedule, (C) General Provisions, (D) Instructions to

Bidders, and General conditions, (E) Other provisions of the contract whether incorporated by reference

or otherwise, and (F) the Specifications.

2. S.C. LAW CLAUSE: Upon award of a contract or Purchase Order under this bid, the person, partnership,

association, or corporation to whom the award is made must comply with the laws of South Carolina

that require such person or entity to be authorized and/or licensed to do business in this state.

Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from

requirements that it be authorized and/or licensed to do business in this state, by submission of this

signed bid, the bidder agrees to subject itself to the jurisdiction and process of the courts of the State

of South Carolina, to all matters and disputes arising or to arise under the contract and performance

thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

3. EXCUSABLE DELAY: The contractor shall not be liable for any excess costs if the failure to perform the

contract arises out of causes beyond the control and without the fault or negligence of the contractor.

Such causes may include, but are not restricted to acts of God or of the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine

restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to

perform must be beyond the control and without the fault or negligence of the contractor. If the failure

to perform is caused by the fault of a subcontractor, and if such default arises out of control of causes

beyond the control of both the contractor and subcontractor, and without the fault or negligence of

either of them, the contractor shall not be liable for any excess costs for failure to perform, unless the

supplies or services to be furnished by the subcontractor were obtainable from other sources in

sufficient time to permit the contractor to meet the required delivery schedule.

4. AWARD CRITERIA: Award will be made based on scores from an evaluation team per the scoring

criteria.

5. SPECIFICATIONS: Any deviation from specifications in the bid solicitation must be clearly pointed out;

otherwise, it will be considered that the items offered are in strict compliance with these specifications,

and the successful bidder will be held responsible therefore. Unless otherwise stated, it is understood

and agreed that any item offered or shipped on this bid shall be new and suitable for storage or

shipment, and that prices include standard commercial packaging.

6. The bidder must assume that any purchase, responsibility, insurance, and action or activity which is

necessary for the satisfactory operation of the services requested in the invitation to bid, but which is

not specifically designated as an Aiken County responsibility, is a responsibility of the Contractor's

operation, and the bidder shall include these in the response to this invitation to bid accordingly.

Additional Comments and Instructions to Potential Vendors

1. Understands the bonding process, has present and future (i.e., at the time of the bid and all relevant

points thereafter) bonding capability, and can seamlessly obtain and present to the County the

required bonding and security documents, fully and properly executed;

2. Understands the insurance and workers’ compensation processes, as applicable, and has the present

and future (i.e., at the time of the bid and all relevant points thereafter) ability to obtain all required

insurance coverage, and can seamlessly obtain and present to the County the required insurance,

workers’ comp and other documents, fully and properly executed, with coverage in full force and effect

at all times during the contract term and within a reasonable period after bid award;

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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