Project Information

Bid Title

MEMORIAL UNION (MU) LANES & GAMES RESTROOM RENEWAL CONSTRUCTION SERVICES

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Nov 3, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Description

Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP
Request for Proposal (RFP) process to retain ONE (1) General Contractor (“GC”) for the Memorial
Union Lanes and Games Restroom Renewal project described herein (the “Project”). Firms interested
in providing these services to OSU may submit a response to this Request for Proposal (“RFP”).
OSU is seeking responses only from firms accepted into OSU’s 2024-2030 Construction Related
Services Reserve Contracting Program. Firms not currently in the Reserve Program can apply for
entry into the program by responding to the RFP contained at the following link:
https://bid.oregonstate.edu/

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be
submitted to bids@oregonstate.edu by the Due Date/Time.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT- A Mandatory Pre-Proposal Conference/Site-
Visit will be held on November 12, 2025, at 1:00 PM PT with attendees meeting at the entrance to
the Lanes & Games area (basement/lower level in southwest corner) of the Memorial Union Building
at 2501 SW Jefferson Way, Corvallis, Oregon 97331.

When selected, the GC will be a part of a construction team comprised of OSU, the Architect and other
Project consultants through the completion of the Project. The GC shall be skilled in constructing
interior renovation with adjacent tenants, developing schedules, understanding construction methods
and techniques, coordinating construction processes, and managing construction activity. The GC must
be able to communicate the construction-related aspects of the project to all team members
throughout the construction phases. In addition, the GC must be familiar with the local labor and subcontracting
market.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the
Question Deadline in order to be addressed. The email subject line should contain the Solicitation
Number/Name and Firm Name.

Attachments

• RFP 2026-019779 MU Lanes and Games Restroom Renewal.pdf

Details

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COMPREHENSIVE RESERVE

REQUEST FOR PROPOSAL (RFP) #2026-019779

MEMORIAL UNION (MU) LANES & GAMES RESTROOM

RENEWAL CONSTRUCTION SERVICES

ISSUE DATE: November 3, 2025

MANDATORY PRE-PROPOSAL CONF./SITE-VISIT:

November 12, 2025, at 1:00 PM Pacific Time (PT) at

the Memorial Union Building - 2501 SW Jefferson

Way, Corvallis, Oregon 97331

RFP DUE DATE/TIME:

December 4, 2025, at 2:00M Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: November 20, 2025, at 12:00 PM Pacific Time (PT)

PROJECT NUMBER: 2576-25C

CONTRACT ADMINISTRATOR:

Matt Hausman, Construction Contracts Officer

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

APPEALS:

Hanna Emerson, Chief Procurement Officer

Procurement Contracts & Material Management

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for

Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

RFP No. 2026-019779 – MEMORIAL UNION (MU) LANES & GAMES RESTROOM RENEWAL CONSTRUCTION SERVICES

Due Date/Time: 12/4/2025 at 2:00 PM Pacific Time

Page 2 of 12

1.0 INTRODUCTION

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE-STEP

Request for Proposal (RFP) process to retain ONE (1) General Contractor (“GC”) for the Memorial

Union Lanes and Games Restroom Renewal project described herein (the “Project”). Firms interested

in providing these services to OSU may submit a response to this Request for Proposal (“RFP”).

OSU is seeking responses only from firms accepted into OSU’s 2024-2030 Construction Related

Services Reserve Contracting Program. Firms not currently in the Reserve Program can apply for

entry into the program by responding to the RFP contained at the following link:

https://bid.oregonstate.edu/

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be

submitted to bids@oregonstate.edu by the Due Date/Time.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT- A Mandatory Pre-Proposal Conference/Site-

Visit will be held on November 12, 2025, at 1:00 PM PT with attendees meeting at the entrance to

the Lanes & Games area (basement/lower level in southwest corner) of the Memorial Union Building

at 2501 SW Jefferson Way, Corvallis, Oregon 97331.

When selected, the GC will be a part of a construction team comprised of OSU, the Architect and other

Project consultants through the completion of the Project. The GC shall be skilled in constructing

interior renovation with adjacent tenants, developing schedules, understanding construction methods

and techniques, coordinating construction processes, and managing construction activity. The GC must

be able to communicate the construction-related aspects of the project to all team members

throughout the construction phases. In addition, the GC must be familiar with the local labor and sub-

contracting market.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional

homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley

Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in

Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of

the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

RFP No. 2026-019779 – MEMORIAL UNION (MU) LANES & GAMES RESTROOM RENEWAL CONSTRUCTION SERVICES

Due Date/Time: 12/4/2025 at 2:00 PM Pacific Time

Page 3 of 12

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. Memorial Union (MU) – 2501 SW Jefferson Way, Corvallis, OR 97331. When it was

dedicated on June 1, 1929, the Memorial Union was the first student union in the state and its

funding came from alumni and student contributions. Construction on the grand building was

completed in 1928 and the MU quickly became the center of campus life. Designed by Portland-

based architect and 1907 OAC graduate Lee Thomas, the MU stands as both a student center and

memorial to honor the service people who died in WWI and the Spanish-American War. The building

remained virtually unchanged until fall term of 1960 when the two wings were added at each end of

the building for the bookstore and dining commons.

1.4 Summary of Work. The Work consists of a Level II alteration of the restrooms, storage

facilities, office and corridor adjacent to the Memorial Union Lanes & Games. Increased accessibility

to these facilities is the primary purpose of the alteration within the structural capacity of the exiting

space. One accessible single-user restroom with an additional multi-user/all-user restroom comprised

of four full-privacy toilet compartments is proposed. The Lanes & Games space will be closed to the

public during the summer construction. The renovation space is accessed from the Lanes & Games

area located at the west end of the building in the basement/lower level.

The Design Team includes Opsis Architecture as the project’s Architect. The Opsis Architecture

consultant team members include: PAE Consulting Engineers (Mechanical/Plumbing/Electrical

Engineering).

1.5 Scope of Services. Oregon State University intends to renovate approximately 860 SF of the

Memorial Union building to renovate existing restroom/office/storage space to align with OSU’s

goals for all-user and single-user restrooms.

The construction scope of work summary includes:

• Renovate the existing office into a single user accessible restroom.

• Renovate existing women’s restroom and storage room into a 4-stall all-user restroom.

• Renovate existing men’s restroom and storage room into an office and storage space.

The contract time will be limited. The Contractor will be required to achieve Substantial Completion

of all contract work by September 4, 2026, and Final Completion of all work by September 18, 2026.

Work on site, including abatement by OSU MU, earliest start is June 6, 2026. Submittals and

procurement of materials and equipment to occur prior to start of work on site.

1.6 Budget. The direct construction budget is estimated to be between $750,000-$920,000.

2.0 SCHEDULE

Issue Date

Mandatory Pre-Proposal Conference/Site-Visit

Question Deadline

Final Addendum Issuance (if necessary)

Proposal Due Date/Time

November 3, 2025

November 12, 2025, at 1:00 PM PT

November 20, 2025, at 12:00 PM PT

By November 26, 2025

December 4, 2025, at 2:00 PM PT

RFP No. 2026-019779 – MEMORIAL UNION (MU) LANES & GAMES RESTROOM RENEWAL CONSTRUCTION SERVICES

Due Date/Time: 12/4/2025 at 2:00 PM Pacific Time

Page 4 of 12

The following dates are tentative and subject to change without notice:

Notice of Intent to Award

By December 19, 2025

Estimated Contract Execution

By January 23, 2025

Estimated Notice to Proceed

By January 23, 2025

OSU will make every effort to adhere to the above schedule. It is, however, subject to change.

3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS

3.1 Questions.

3.1.1 All questions and contacts with OSU regarding any information in this RFP must be

addressed in writing via email to constructioncontracts@oregonstate.edu no later than the

Question Deadline as stated in Section 2.0. If an offeror is unclear about any information

contained in this document or its exhibits (Project, scope, etc.), they are urged to submit

those questions for formal clarification.

3.2 Solicitation Process Revision Requests.

3.2.1 Offerors may submit a written request for change of particular solicitation process

provisions to the Chief Procurement Officer at the address or email listed in this document.

Such requests for change shall be received no later than the Question Deadline listed above.

3.2.2 Such requests for change shall include the reasons for the request and any proposed

changes to the solicitation process provisions.

3.3 Change or Modification.

3.3.1 Any change or modification provided by the Owner for this RFP or the documents

included as exhibits to this RFP shall be made by a duly issued Addendum made available to

all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each

Offeror to visit the website and download any addenda. No information received in any

manner different than as described herein shall serve to change the RFP in any way,

regardless of the source of the information.

3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or

the documents included as exhibits to this RFP.

3.4. Appeals. Appeals related to the OSU solicitation process and award decisions and actions

shall be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts). All written appeals must be delivered to the Chief Procurement Officer,

at the address given in this RFP.

4.0 PUBLIC RECORD

4.1 OSU will retain an electronic copy of this RFP and one electronic copy of each response

received, together with electronic copies of all documents pertaining to the award of a contract.

RFP No. 2026-019779 – MEMORIAL UNION (MU) LANES & GAMES RESTROOM RENEWAL CONSTRUCTION SERVICES

Due Date/Time: 12/4/2025 at 2:00 PM Pacific Time

Page 5 of 12

These documents will be made a part of a file or record, which shall be open to public inspection

after OSU has announced its intent to award a contract. If a response contains any information that

is considered a trade secret under ORS 192.345(2), you must mark each trade secret with the

following legend: “This data constitutes a trade secret under ORS 192.345(2), and shall not be

disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

4.2 The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and

the exemption from disclosure applies only “unless the public interest requires disclosure in the

particular instance.”

4.2.1 Therefore, non-disclosure of documents or any portion of a document submitted as

part of a Proposal may depend upon official or judicial determination made pursuant to the

Public Records Law.

4.3 In order to facilitate public inspection of the non-confidential portion of the response,

material designated as confidential shall accompany the response, but shall be readily separable

from it. Prices, makes, model or catalog numbers of items offered, scheduled delivery dates, and

terms of payment shall be publicly available regardless of any designation to the contrary. Any

Proposal marked as a trade secret in its entirety may be considered non-responsive and be rejected.

5.0 FORM OF AGREEMENT

A Sample Reserve Contract Supplement is included as an exhibit and contains contract terms and

conditions applicable to the work. The sample contract may contain certain notes or alternative

provisions. Those alternative provisions will be included at the sole discretion of OSU.

6.0 BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING WAGES

Pursuant to the Reserve Contract, Prevailing Wage Rates requirements apply to this Scope. Refer to

the Reserve Contract for Prevailing Wage Rates.

The Work will take place in Benton County, Oregon.

https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx.

7.0 INSTRUCTIONS TO OFFERORS

7.1 Summary of Work. The Work contemplated in this document shall be for OSU in connection

with the Project described in Section 1.0 of this document.

7.2 Pre-Proposal Conference/Site Visit.

7.2.1 The Offeror must attend the mandatory Pre-Submittal Conference/Site-Visit.

Responses will not be accepted from those firms who have not had a representative attend.

Attendance will be documented by OSU. Offerors who arrive more than five (5) minutes

after start time of the meeting (as stated in the RFP and by OSU’s clock) or after the

discussion portion of the meeting, (whichever comes first) will not have their attendance

documented and will have their response rejected.

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