Project Information

Bid Title

General Contractor

Issuing Agency

City of Lancaster

Location

South Carolina

Published Date

Mar 2, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

#733-03-01-04-01-26

Original Source

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Project Description

Bid Number:	#733-03-01-04-01-26
Bid Title:	General Contractor
Category:	Construction / Repairs
Status:	Open

Description: The City of Lancaster is seeking bids from qualified and licensed General Contractors to provide on-call general contracting services for various municipal facilities and properties. Services may include, but are not limited to, routine repairs, maintenance, upgrades, renovations, and improvements to all City-owned buildings, structures, and grounds, as requested by the City. This contract is intended to establish a professional services relationship under which the selected General Contractor will perform work on an as-needed basis. No minimum amount of work is guaranteed under this contract. The term of this agreement will begin on July 1, 2026 and end on June 30, 2029. Any anticipated cost increases must be clearly stated for the contract period. Publication Date/Time: 3/2/2026 12:00 AM Closing Date/Time: 4/1/2026 2:00 PM Related Documents: 733 - General Contractor

Attachment Preview

General Contracting

Invitation For Bid

City of Lancaster

City Clerk’s Office

P.O. Box 1149

216 S. Catawba Street (29720)

Lancaster, SC 29721

I. OVERVIEW

The City of Lancaster is seeking bids from qualified and licensed General Contractors to provide

on-call general contracting services for various municipal facilities and properties. Services may

include, but are not limited to, routine repairs, maintenance, upgrades, renovations, and

improvements to all City-owned buildings, structures, and grounds, as requested by the City.

This contract is intended to establish a professional services relationship under which the selected

General Contractor will perform work on an as-needed basis. No minimum amount of work is

guaranteed under this contract.

The term of this agreement will begin on July 1, 2026 and end on June 30, 2029. Any anticipated cost

increases must be clearly stated for the contract period.

Any questions related to the bid submission must be submitted in writing and directed to City Clerk,

Kelli Stevens at kstevens@lancastercitysc.com

II. PROPOSAL PARAMETERS & GUIDELINES

Preparation and Submission:

 The City assumes no responsibility for unmarked or improperly marked envelopes.

 The City will not be responsible for any costs incurred to respond to this proposal request.

 Mail or deliver to the address noted in this document. The City is not responsible for delays

due to the Bidder’s choice of delivery service (USPS, UPS, FedEx, etc.).

 Electronic (email) or facsimile submissions will not be accepted.

 Responses not received by the time and date specified will not be opened or considered unless

the delay is the result of the City or its agents.

One copy of the proposal must be provided in a sealed envelope clearly marked “Response: General

Contractor Bid Number 733-03-01-04-01-26” by 2:00 p.m. on April 1st, 2026. Electronic (email) or

facsimile submissions will not be accepted, and late submittals will be rejected. All questions must

be in writing and directed to Kelli Stevens at kstevens@lancastercitysc.com.

Proposals should be submitted to:

Kelli Stevens, City Clerk

P.O. Box 1149

Lancaster, SC 29721

Physical address:

216 S. Catawba Street

Lancaster, SC 29720

Errors in Proposal

Bidders or their authorized representatives are expected to fully inform themselves as to the

conditions, requirements, and specifications before submitting a proposal. Failure to do so will be at

the Bidders own risk. The City reserves the right to waive any informalities, technical defects, and

minor irregularities in proposals received.

Award Criteria:

The City shall award the contract to the Bidder who submits a responsible and responsive proposal

taking into consideration compliance with stated terms, conditions, and specifications. The City

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IFB – General Contractor

reserves the right to reject any or all proposals, and to accept any proposal submitted that best meets

the needs of the City in the sole judgement of the City.

Disclosure:

Trade secrets of proprietary information submitted by the Bidder in connection with a procurement

shall not be subject to public disclosure under the Freedom of Information Act (FOIA); however, the

Bidder must invoke the protection of this section prior to or upon submission of the data or other

materials, and must identify the specific area or scope of data or other material to be protected and

state the reasons why the protection is necessary. An all-inclusive statement that the entire document

is proprietary is unacceptable and will be disregarded. A statement that the costs are to be protected

is unacceptable and will not be honored.

Suspension and Debarment:

The Bidder certifies, by submission of this proposal, that neither it nor its principal are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in the transaction by any federal, state or local agency. Where the Bidder is unable to

certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

SubBidders:

The successful Bidder agrees that they shall not delegate, subcontract or assign all or any portion of

the project to any third party without the express written consent of the City Administrator.

Certificate of Insurance

The successful Bidder shall provide evidence of the required minimum insurance by providing the

City a copy of the Certificate of Insurance in forms acceptable to the Risk Manager for the City, prior

to any work under the contract begins.

The City of Lancaster shall be named as an additional insured. The policy shall be issued by an

insurer rated in the Best’s Insurance Guide with a financial rating of AAA or better. The policy shall

provide that the insurance coverage shall not be canceled or reduced by the insurance carrier without

the City having been given ten (10) days prior written notice.

Insurance

The Bidder will maintain general automobile liability insurance in the amount of $1,000,000 per

occurrence for each vehicle and $1,000,000 in aggregate for all vehicles which the Bidder brings onto

City property or use in any manner in the provision of any service, including transportation to and

from the site(s) where the services are rendered.

The Bidder will maintain general liability insurance in the amount of at least $1,000,000 per

incident/occurrence and $1,000,000 in aggregate for all incidents/occurrences during the policy

period.

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IFB – General Contractor

The Bidder will maintain Workers Compensation insurance on all of the Company’s workers in the

amount of at least $1,000,000 per incident/occurrence and $1,000,000 in aggregate for all

incidents/occurrences during the policy period.

The Bidder will provide in a form acceptable to the City, certificates of Worker’s Compensation

Insurance, Automobile Liability Insurance and General Liability Insurance. Certificate holder shall

state the City of Lancaster.

The successful Bidder shall furnish the City, upon agreement, with a copy of a certificate of insurance

evidencing policies required in the paragraphs above. Such certificate shall specifically indicate that

the Insurance includes all extensions of coverage required above. If coverage on said certificate(s) is

shown to expire prior to completion of all terms of the Contract, the successful Bidder(s) shall furnish

a certificate of insurance evidencing renewal of such coverage to the City. The certificate of insurance

shall be required in advance of the Contract execution.

Contact Safety Manager, Tim Harper at 803-320-3005 or tharper@lancastercitysc.com for questions

regarding limit requirements or COI.

Indemnification and Hold Harmless

To the fullest extent permitted by South Carolina law, the Bidder/Vendor shall indemnify, defend,

and hold harmless the City, its elected officials, officers, employees, and agents from and against any

and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorney’s fees)

arising out of or resulting from damage to vehicles while in the care, custody, or control of the

Bidder/Vendor, except to the extent caused by the sole negligence of the City.

City Business License

A City Business License is not required to submit a bid; however, the successful Bidder will be

required to obtain a City Business License before work on the project may begin. Such business

license is required to be maintained throughout the duration of the contract. Contact Karen Proctor,

Business Licensing Specialist at 803-289-1462 or kcproctor@lancastercitysc.com to obtain a business

license or for any business licensing related questions. All cost for required bonding, permits,

licenses, etc. shall be done by the bidder. The City reserves the right to hold payment of

goods/services until a City Business License is received.

Invoicing and Payment

The successful Bidder shall be paid upon submission of proper invoices to the City of Lancaster

Accounts Payable Department by email at accountspayable@lancastercitysc.com or by mail at P.O.

Box 1149, Lancaster, SC 29721 at the price stipulated on the contract, within thirty (30) days of

submission of the proper invoice. Invoices shall contain the Purchase Order Number and are to be

submitted by the company shown on the Purchase Order within fifteen (15) calendar days.

Compliance

The Bidder shall fully comply with all applicable federal, state, county, or municipal laws, rules,

regulations, ordinances, including the Americans with Disabilities Act (“ADA”) and the regulations

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IFB – General Contractor

promulgated thereunder, including ADA Title II, and shall hold the City harmless from any liability

resulting from failure of such compliance.

The Bidder certifies that all federal, state, county, or municipal orders regarding affirmative action

are followed to ensure equal employment opportunities and fair employment practices. The Bidder

agrees not to discriminate against any employee or applicant for employment because of race,

religion, color, sex, gender identity, sexual orientation, age, handicap, or national origin; however,

some conditions may be a bona fide occupational qualification reasonably necessary for the normal

operations of the Bidder.

The Bidder will comply with the requirements of Chapter 14, Title 8 of the South Carolina Code of

Laws titled Unauthorized Aliens and Public Employment and agrees to provide the City of Lancaster

any documentation required to establish either; (a) the applicability of such law to the Bidder and

subBidders; or (b) the compliance with this law by the Bidder and any subBidders.

Conflict of Interest

All Bidders must disclose with their proposal the name of any officer, director, or agent who is also

an employee of the City of Lancaster or becomes a City of Lancaster employee during the duration

of the project. Further, all Bidders must disclose the name of any City employee who owns directly

or indirectly, an interest in the Bidder’s firm or any of its branches. With the submission of this

proposal, the Bidder certifies that the proposal submitted was made without fraud, that it has not

offered or received any kickbacks or inducements in connection with the offer, and that it has not

conferred on any public employee, or public official. The Bidder certifies with the submission of a

proposal that no relationship exists between itself and the City, another person, or organization that

interferes with fair competition or constitutes a conflict of interest with respect to a contract with the

City. Bidders are specifically directed not to contact any other City personnel for meetings,

conferences, or technical discussions related to this request unless otherwise stated in this document.

Failure to adhere to this policy may be grounds for rejection of your proposal.

MWBE Statement

It is the policy of the City of Lancaster to provide minorities and women equal opportunity for

participating in all aspects of the City’s contracting and procurement programs. It is also the policy

of the City of Lancaster to prohibit discrimination against any person or business in pursuit of these

opportunities based on race, color, sex, gender, national origin, religion, age, disability, marital status,

sexual orientation, gender identity, genetic information, or other legally protected classifications.

Fair Labor Standards Act

No Bidder or subBidder holding a service contract with the City for any dollar amount shall pay any

of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of

the Fair Labor Standards Act 29 U.S.C. 206. Failure to meet this requirement may result in contract

termination by the City.

Non-Appropriation of Funds

This agreement shall be subject to the availability and appropriation of funds by Administration and

City Council.

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IFB – General Contractor

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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