Project Information

Bid Title

SENIOR CENTER CHILLER REPLACEMENT PROJECT

Issuing Agency

Town of North Kingstown

Location

Rhode Island

Published Date

Dec 31, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	SENIOR CENTER CHILLER REPLACEMENT PROJECT
Category:	Purchasing
Status:	Open

Description: Please See Related items Publication Date/Time: 12/31/2025 11:30 AM Closing Date/Time: 1/23/2026 10:00 AM Pre-bid Meeting: 1/9/2026 Related Documents: 2026 NK SR CTR CHILLER REPLACEMENT PROJECT RFP 12.29.25 NK SR CTR DIVISION 23 SPECS FINAL 12.29.25 NK SR CTR CHILLER M1.1 FINAL

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 Fairway Drive

North Kingstown, RI 02852-

6202

Phone: (401) 294-3331

Fax:(401) 583-4140

WWW.NORTHKINGSTOWNRI.GOV

INVITATION FOR BIDS

NORTH KINGSTOWN DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

SENIOR CENTER CHILLER REPLACEMENT PROJECT

*Sealed proposals for the above will be accepted in the Office of the Purchasing Agent, Town

Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until 10:00 am on January 23,

2026, and will then be publicly opened and read aloud. The Municipal Offices are open 8:30am –

4:30pm, Monday through Friday. Please plan accordingly. *PLEASE SUBMIT AN ORIGINAL

AND ONE (1) ELECTRONIC COPY (THUMB DRIVE).

NO BIDS WILL BE ACCEPTED AFTER

JANUARY 23, 2026, 10:00AM DEADLINE

A PRE-BID CONFERENCE IS SCHEDULED FOR 10:00AM

JANUARY 9, 2026, AT 44 BEACH STREET (project site),

NORTH KINGSTOWN, RI 02852.

All questions are to be submitted in writing via email to: Tim McDavitt, Purchasing/Finance

tmcdavitt@northkingstownri.gov, NO LATER than January 14, 2026, at 4:00pm in order to post any

necessary Addendum in a timely manner.

NO QUESTIONS WILL BE ACCEPTED AFTER JANUARY 14, 2026 4:00pm DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR ANY

SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR POSTED WITHIN

FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award shall

be made based on the lowest evaluated or responsive bid price.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with the

Town being named as an additional insured; Worker’s Compensation with a waiver of subrogation; will

be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to waive

any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or bid

opening, provided a request is received three (3) days prior to said meeting by calling 294-3331, ext. 142.

INVITATION FOR BIDS

NORTH KINGSTOWN DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

SENIOR CENTER CHILLER REPLACEMENT PROJECT

Scope, Bidding & Performance of Work

The Town of North Kingstown (Owner) is seeking bid proposals from qualified Mechanical contractors

for work associated with the replacement of the chiller and pumps to the North Kingstown Senior

Center building. located at 44 Beach Street, North Kingstown, RI.

• Review of the existing conditions and field measurements.

• Removal of the existing chiller, pumps and all associated piping and components and dispose of them

properly.

• Furnish and install new chiller and pumps and all accessories necessary for a fully functional

equipment. (Refer to Mechanical Plan and Specs).

• It is the Contractor’s responsibility to ensure that installation, testing, system balancing meets all

current local and state building and Mechanical codes, and equipment manufacturer’s requirements.

Refer to Specs.

• Attached Plan and Specifications must be referenced for the selection and installation of project

equipment, execution and administration of the work, quality assurance, regulatory requirements, and

warranties.

• Contractor is responsible to obtain and provide to the owner final inspection and approval by all

authorities having jurisdiction and present them to the Mechanical Engineer, along with close out

documents such as: As Built, Operation and Maintenance Manuals and technical literature, before work

is accepted and payment processed.

• Contractor is responsible for any follow up system balancing. Refer to Specs.

• The Owner and mechanical engineer must be made aware of any product substitutions, which must

be dimensionally accurate and equal or better in all respects to those specified.

Mechanical Contractor shall submit for engineer approval all information necessary as outlined in the

specs prior to starting work.

• The mechanical contractor is also responsible to provide all information required to accurately

determine and justify any added work or component to the scope of work.

• Firms and individuals involved with this project must be identified on the Bid Form. All credentials,

licenses, relevant work experience and general information in support of the Selection Criteria

contained in this RFP must be listed with this RFP submission in order to be considered in the Town’s

RFP evaluation and recommendation of the award to the Town Council.

• All Contractors shall be licensed in the State of RI for all trades required by this RFP and will not be

allowed to sub-contract any of the services required without prior authorization from the Town. It is

the responsibility of the Contractor to ensure that any additional subcontractor work and subsequent

costs associated with subcontract work receive prior authorization by the Town. Copies of

Contractor’s licenses must be submitted with this RFP submission. Failure to maintain a Rhode Island

Licenses(s) and/or insurance coverage is grounds for immediate termination.

• Contractors must conform to RI Prevailing Wage requirements, set forth in RIDLT Municipal Contract

Addendum, Prevailing Wage Requirements (RIGL 37-13-1 Et Seq). Information can be obtained

at the following website: http://www.dlt.ri.gov/pw

Contractor is fully responsible for compliance.

• The Town of North Kingstown shall hold the Contractor liable for all damage caused by his employees

to any Town equipment, apparatus, existing or installed property and buildings. The Contractor shall

procure, at his expense, all necessary insurance, licenses and permits and shall conform to all

laws and regulations.

• The Contractor shall secure and make safe the entire construction site area to the public.

INVITATION FOR BIDS

NORTH KINGSTOWN DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

SENIOR CENTER CHILLER REPLACEMENT PROJECT

TABLE OF CONTENTS

Invitation for Bids ______________________________________________________ 1

Scope of Work

______________________________________________________ 2

Table of Contents ______________________________________________________ 3

Selection Criteria ______________________________________________________ 4

Information for Bidders

________________________________________________ 5/9

Performance Bond Form ________________________________________________ 10/11

Labor & Material Payment Bond Form

____________________________________ 12/13

Laws Pertaining to Public Work Projects ____________________________________ 14/15

Contract Standard Form of Agreement

____________________________________ 16/19

Prevailing Wages Requirements __________________________________________ 20/21

General Wage Decision

________________________________________________ 22

Release of Liens Form

________________________________________________ 23

Bid Documents

Bid Proposal Form ______________________________________________________ 24

Bid Form ____________________________________________________________ 25/26

Vendor Signature Form

________________________________________________ 27

Experience Sheet ______________________________________________________ 28

Attachments

Mechanical Floor Plan.

Specifications.

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5.2(2) “Competitive Sealed Bidding” and the award shall

be made based on the lowest evaluated or responsive bid price from a qualified Contractor.

All bidders under consideration will be evaluated as to experience, company status and history, and

ability to perform work required in this RFP. To evaluate the capabilities of the bidder with respect to the

above, bidders must submit the required RFP Bid Documents; including Bid Proposal, Bid Form, Vendor

Signature (Subcontractor) Form, Experience Sheet, and any additional information.

The following factors will be considered in determining the lowest evaluated or responsive bid price:

▪ Attendance at Pre-bid Conference.

▪ Company qualifications and history.

▪ Ability to perform the services as reflected by workload and the availability of adequate

personnel, equipment, and facilities to perform the service expeditiously.

▪ Record of the vendor in accomplishing similar work. (List references and similar contracts,

completed or currently in progress, on Experience Sheet.) Completion of Experience Sheet

is required for bid consideration.

▪ References.

▪ Quality of work previously performed by the vendor for the Town of North Kingstown, if

any.

▪ Meets or exceeds Insurance Requirements.

▪ Rhode Island Contractors License number as issued by the State of Rhode Island, if

required.

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY,

ALL SUCCESSFUL BIDDERS WILL BE REQUIRED TO SUBMIT THE

FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

INVITATION FOR BIDS

NORTH KINGSTOWN DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

SENIOR CENTER CHILLER REPLACEMENT PROJECT

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Purchasing/Finance, Town

Municipal Offices, 100 Fairway Drive, North Kingstown, Rhode Island 02852, and clearly marked

with the name of the item bid, and the date and time of opening. Bids will be received by the Purchasing

Agent up to the specified time as noted on the Invitation to Bid and publicly opened and read aloud at the

specified time.

Proposals submitted for a specified item must not be combined under the same cover with any other bid

item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at the place prescribed.

Proposals received prior to the time of opening will be securely kept unopened. No responsibility will be

attached to any officer or person for the premature opening of a proposal not properly addressed and

identified.

Any bid received after the time and date specified shall not be considered, by messenger or by mail, even

if it is determined by the Town that such non-arrival before the time set for opening was due solely to

delay in the mails for which the bidder is not responsible. Conditional or qualified bids will not be

accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink

or typewritten, both in words and figures. The Bid Form also requires bidder information regarding

Substantial Completion Date and Contractor Licenses. Erasures or other changes must be explained or

noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against opening prior to

the established opening time.

The Town may consider any bid not prepared and submitted in accordance with the provisions hereof

and reserves the right to reject any or all proposals in whole or in part, toward any item, group of items,

or total bid; to waive any technical defect or formality in same, or to accept any proposal deemed to be in

the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time specified for the

opening. Bids may be modified in the same manner. Negligence on the part of the bidder in preparing the

bid confers no right of withdrawal or modifications of their bid after such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are normally engaged in

purveying the type of product or equipment bid on. No bid shall be considered from bidders who are

unable to show that they are normally engaged in purveying the type of product or equipment specified

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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