Project Information

Bid Title

RFQ for Genetec Integrated Video Surveillance and Access Control System

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Jan 30, 2026

Closing Date

Feb 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ for Genetec Integrated Video Surveillance and Access Control System
Category:	City of West Fargo RFP
Status:	Open

Description: The City of West Fargo is seeking quotes from qualified and experienced vendors to provide, implement, and support a Genetec Security Center–based integrated video surveillance and access control system. The objective of this RFQ is to modernize and standardize the City’s physical security infrastructure while improving reliability, security, centralized management, and long-term scalability. The selected vendor shall provide a Genetec-only solution based on Genetec Security Center version 5.13 or newer. Equivalent or alternative platforms will not be considered. The solution shall include both video surveillance and access control, fully integrated within Genetec Security Center. Quotes must be clearly labeled in bold lettering, identifying the document as a Request for Quote (RFQ) and specifying its purpose and intended recipient. Publication Date/Time: 1/30/2026 12:00 AM Closing Date/Time: 2/23/2026 4:00 PM Submittal Information: Submit sealed quotes and a digital flash drive copy, to City of West Fargo (800 4th Ave E) Contact Person: Haider Howitzer, Director of Information Technology City of West Fargo Email: haider.howitzer@westfargond.gov Phone: 701-515-5000 Address: 800 4th Ave E, West Fargo, ND 58078 Related Documents: RFQ Genetec Integrated Video Surveillance and Access Control System

Attachment Preview

Request for Quote (RFQ)

Genetec Integrated Video Surveillance and Access Control System

1. Introduction

RFQ Issuance Date: Monday, February 2, 2026

The City of West Fargo is seeking quotes from qualified and experienced vendors to

provide, implement, and support a Genetec Security Center–based integrated video

surveillance and access control system. The objective of this RFQ is to modernize and

standardize the City’s physical security infrastructure while improving reliability, security,

centralized management, and long-term scalability.

2. Entity Background

West Fargo, North Dakota, is a city on the grow, more than doubling in population over the

past 20 years. To its approximately 42,000 residents, the City offers an excellent student-

oriented school district, a park district with world-class facilities, and a variety of housing

options to meet the needs of residents of all ages and families of all sizes. The City

combines the benefits of small-town living with the resources and amenities of a large city,

along with a strong sense of community unique to the Midwest.

3. Project Objectives

The primary objectives of this project include:

 Standardize on Genetec Security Center as the City’s enterprise physical security

platform

 Integrate video surveillance and access control into a single, unified system

 Replace and/or convert existing legacy systems

 Deploy new cameras and access control hardware where required

 Enable centralized management and federation across all City facilities

 Integrate with Microsoft Active Directory for authentication and role-based access

 Improve system reliability, visibility, and administrative efficiency

 Support mobile credentials and modern access technologies

 Ensure scalability for future growth and additional facilities

4. Scope of Work

4.1 General Scope

The selected vendor shall provide a Genetec-only solution based on Genetec Security

Center version 5.13 or newer. Equivalent or alternative platforms will not be considered.

The solution shall include both video surveillance and access control, fully integrated

within Genetec Security Center.

The scope includes, but is not limited to:

 System design and engineering

 Conversion of existing video and access control systems

 Deployment of new cameras, readers, and related hardware as required

 Installation, configuration, and commissioning

 Licensing, software, and firmware

 Integration with Active Directory

 Role-based access configuration

 Centralized monitoring and management

 Mobile credential support

 Testing and validation

 Documentation and as-built drawings

 Training for IT and designated City staff

 Ongoing support and maintenance options

4.2 Estimated System Quantities

The following quantities are provided for planning and quote purposes. Vendors shall

validate all counts during design and site review.

Video Surveillance (Estimated): - Total IP cameras: Approximately 140 across all

locations

Access Control (Estimated): - Total door readers: Approximately 137

Credentials (Initial Deployment): - HID key fobs: 400 - HID proximity cards: 400 - Mobile

credentials: 20

Licensing (Estimated): - Genetec Omnicast camera licenses: Approximately 140 -

Genetec Synergis reader licenses: Approximately 137

Vendors shall include all required licenses, connections, and subscriptions necessary to

support the above quantities and shall clearly identify one-time versus recurring licensing

costs.

4.3 Required Platform and Technical Standards

 Genetec Security Center (Genetec-only)

 Support for Mercury-based access control hardware

 Support for existing and new IP cameras (Axis and equivalent Genetec-supported

models)

 Centralized/federated management with primary monitoring at the Police

Department

 Role-based access control

 Active Directory integration

 Secure network communications

5. Proposal Requirements

Vendors must include the following information in their quote:

5.1 Vendor Information

 Company profile and history

 Experience with Genetec Security Center implementations

 Experience with municipal or public-sector clients

 Certifications and partnerships with Genetec

5.2 Technical Solution

 Detailed description of the proposed Genetec solution

 Hardware specifications

 Licensing model

 Network and infrastructure requirements

 Security architecture and best practices

5.3 Implementation Approach

 Project management methodology

 Implementation and migration plan

 Assumptions and dependencies

 Risk identification and mitigation

 Training approach

5.4 Pricing

The total project cost shall not exceed USD $500,000. Quotes exceeding this limit may be

deemed non-responsive.

Pricing must be clearly itemized and separated as follows:

 Hardware

 Software and licensing

 Professional services / labor

 One-time costs

 Recurring costs (support, maintenance, licensing renewals)

Bundled pricing may be included only if line-item detail is also provided.

5.5 Support and Maintenance

 Support model and response times

 Warranty information

 Renewal and maintenance options

5.6 References

 At least three (3) references for similar Genetec deployments

 Preference for municipal or government references

6. Evaluation Criteria

Quotes will be evaluated using a scored evaluation process based on the following criteria:

 Technical compliance and functionality

 Alignment with Genetec Security Center requirements

 Vendor experience and qualifications

 Implementation approach and timeline

 Cost-effectiveness and pricing clarity

 Support and maintenance offerings

 Scalability and long-term value

The City reserves the right to request demonstrations, clarifications, or additional

information during the evaluation process.

7. Project Timeline

Milestone

Date

RFP Issued

[Feb/02/2026]

Deadline for Questions [Feb/18/2026]

Proposal Due Date

[Feb/23/2026-4pm]

Vendor Selection

[March/01/2026]

Target Project Start

[March/2026]

8. Submission Instructions

Quotes must be submitted by mail in sealed form and shall include one (1) printed copy of the

quote along with one (1) digital copy provided on a flash drive.

Submit quotes to:

Haider Howitzer

Director of Information Technology

City of West Fargo

800 4th Ave E

West Fargo, ND 58078

Quotes must be clearly labeled in bold lettering, identifying the document as a Request for Quote

(RFQ) and specifying its purpose and intended recipient.

Quotes must be received by the specified due date and time. Late submissions may not be

considered.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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