Project Information

Bid Title

Notice to Bidder: Request for Bid WCSD 25-027 Painting Services

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

Jan 28, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice to Bidder: Request for Bid WCSD 25-027 Painting Services

Bid Deadline:
February 12 2026 at 2:00 PM CST

More Details

Request for Bid

The Waukee Community School District is seeking qualified bidders to provide painting services, including journeyman, apprentice, and laborer level painters and related specialists, on an as needed basis at all Waukee CSD facilities.

RFB Schedule

• Event Open: 01/28/2026 8:30 AM CST
• Question Submission Close: 02/05/2026 2:00 PM CST
• Event Close: 02/12/2026 2:00 PM CST
• Board Notification and Approval: 02/23/2026
• Contract Finalized and Signed: 02/24/2026

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeescho ols.org by February 04, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-RFB-rfq . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.

• RFB WSCD 25 027 Painting Services
• Exhibit A Waukee Community School District Facilities

Attachment Preview

Request for Bid

WSCD-25-027 Painting Services

Request for Bid WCSD 25-027 Painting Services

1.​ Request for Bid

The Waukee Community School District is seeking qualified bidders to provide painting services,

including journeyman, apprentice, and laborer level painters and related specialists, on an as

needed basis at all Waukee CSD facilities.

This solicitation may result in multiple awards. Waukee CSD intends to award multiple contracts

under this Request for Bid to ensure adequate capacity to meet their requirements.

1.1​ Definitions

For the purposes of this RFB and the resulting contract, the following terms shall mean:

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“District” means Waukee Community School District (or Waukee CSD) that is issuing the

RFB and shall utilize and purchase the services of the selected Respondent.

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“Contract” means the Contractual Agreement(s) entered into with the successful

Respondent(s).

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“Contractor” means the awarded Respondent(s) to provide the contractual services

agreed upon.

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“Deliverable” means the completion of a milestone or accomplishment of a task.

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“General Terms and Conditions” means the General Terms and Conditions for Services

Contracts.

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“Bid” means the Bidder’s Bid submitted in response to the RFB.

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“Bidder” means the company, organization or other business entity submitting a

proposal in response to this RFB.

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“Responsible Bidder” means a Bidder that has the capability in all material respects to

perform the scope of work and specifications of the Contract. In determining whether a

Bidder is a Responsible Bidder, the District may consider various factors including, but

not limited to, the Bidder’s competence and qualifications to provide the goods or

services requested, the Bidder’s integrity and reliability, the past performance of the

Bidder’s and the best interest of the Agency and the State.

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“Responsive Bid” means a Bid that complies with the material provisions of this RFB.

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“RFB” means this Request for Bids and any attachments, exhibits, schedules or addenda

hereto.

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RFB WCSD 25-027 Painting Services

2.​ Contract Term

Final award is contingent upon approval by the Waukee CSD Board of Education and the

District’s legal counsel.

After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an

Agreement that is acceptable to both parties. In the event that the parties do not achieve an

acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with

other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate

relevant issues and take appropriate follow-up action.

The initial contract term shall be one (1) years, beginning on Award Date and ending on

[February 28, 2027], with an option for up to four (4) one-year renewals by mutual agreement.

3.​ Notice to Bidders

3.1​ RFB Schedule

●​ Event Open: 01/28/2026 8:30 AM CST

●​ Question Submission Close: 02/05/2026 2:00 PM CST

●​ Event Close: 02/12/2026 2:00 PM CST

●​ Board Notification and Approval: 02/23/2026

●​ Contract Finalized and Signed: 02/24/2026

3.2​ Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by February 04, 2026 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-RFB-rfq. Answers will not be provided on an individual basis.

3.3​ Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

3.4​ Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.

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RFB WCSD 25-027 Painting Services

3.5 ​ Bid Submission:

Bids are due February 12, 2026 at 2:00 PM CST. Bids shall be submitted electronically via

email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids

should be signed by an authorized individual to bind the firm, and shall be valid for at

least sixty (60) days.

Please mark your email bids: "RFB WCSD 25-027 Painting Services”. The school district

reserves the right to reject any and all bids and to accept the bid deemed to be in the

best interest of the school district in its sole and absolute discretion.

3.6​ Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records unless the

Bidder properly requests that specific parts of the Bid be treated as confidential at the

time of submitting the Bid AND the information is confidential under Iowa or other

applicable law. Waukee CSD’s release of public records is governed by Iowa Code

Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before

submitting a Bid. Waukee CSD will copy and produce public records as required to

comply with Chapter 22 or other applicable laws.

3.7​ No Minimum Guaranteed

Waukee CSD anticipates that the awarded Bidder will provide services as requested by

Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to

the Respondent or any minimum usage of the Bidders services.

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RFB WCSD 25-027 Painting Services

4.​ Scope of Work

The Waukee Community School District is seeking qualified bidders to provide painting services,

including journeyman, apprentice, and laborer level painters and related specialists, on an as

needed basis at all Waukee CSD facilities. Bids shall meet or exceed the following minimum

specifications:

4.1 ​ Locations

4.1.1 ​ Exhibit A identifies all Waukee Community School District (Waukee CSD)

properties covered under this Contract.

4.1.2 ​ The District reserves the right to add or remove locations during the term of the

Contract. Any added locations shall be subject to the same pricing as existing

locations.

4.2 ​ Painting Service Specifications / Minimum Requirements

4.2.1 ​ General

The District will issue work orders of varying size and complexity. Each work

order will specify applicable requirements, including:

●​ Surface types

●​ Primer and coating systems

●​ Number of coats

●​ Application methods

●​ Square footage

●​ Maximum height

4.2.2 ​ Labor, Materials, and Equipment

4.2.2.1​ Provide all professional labor, materials, equipment, tools, permits,

surface preparation, protection, and cleanup required to complete each

work order.

4.2.2.2 ​Wood staining and matching may be requested.

4.2.3 ​ Workmanship Standards

4.2.3.1​ Perform all work in accordance with individual work orders,

manufacturer specifications, and industry standards.

4.2.3.2 Uniformly apply primers and coatings to new and existing substrates,

including gypsum board, plaster, metal, and doors and frames.

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RFB WCSD 25-027 Painting Services

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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