Project Information

Bid Title

Transportation Services - Secondary Provider

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Apr 16, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-10

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 2026-10
Bid Title:	Transportation Services - Secondary Provider
Category:	Moore County General Bids
Status:	Open

Description: ADVERTISEMENT FOR PROPOSALS COUNTY OF MOORE REQUEST FOR PROPOSAL 2026-10 TRANSPORTATION SERVICES PURSUANT to Section 143-129 of the General Statutes of North Carolina sealed proposals titled "RFP 2026-10 - TRANSPORTATION SERVICES,” may be furnished to the County of Moore, Attn: Terra Vuncannon, 103 W. Saunders Street, Carthage, North Carolina 28327 until 4:00 pm Monday, May 4, 2026. The intent of the County is to obtain proposals for Transportation Services – Secondary Provider, for the County of Moore Social Services Department.  As this purchase of services will/may be funded with federal grant funds, all applicable Federal laws, policies, and standards must apply to all aspects of the grant.  Instructions for submitting proposals and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all proposals. Terra Vuncannon Purchasing Manager Publication Date/Time: 4/16/2026 8:00 AM Closing Date/Time: 5/4/2026 4:00 PM Related Documents: RFP 2026-10 Medicaid Transportation Services

Attachment Preview

COUNTY OF MOORE

NORTH CAROLINA

REQUEST FOR PROPOSALS

ISSUE DATE: April 16, 2026

RFP#: 2026-10

TITLE: TRANSPORTATION SERVICES - (Secondary Provider)

ISSUING DEPARTMENT:

County of Moore

Attn: Terra Vuncannon

103 W. Saunders Street

Carthage, NC 28327

Sealed Proposals will be received until 4:00:00 p.m. EST Monday, May 4, 2026 from

qualified vendors for Non-Emergency Medicaid Transportation Services for the County of

Moore Department of Social Services. For your convenience, a Bid Drop-Off Box is located

in the lobby at 103 W. Saunders Street, Carthage, NC 28327.

All inquiries for information concerning the Request for Proposals shall be directed to:

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Proposals shall be mailed via FedEx/UPS or hand delivered to the Issuing

Department shown above, and the envelope shall bear the name and number of this

Request for Proposals. It is the sole responsibility of the Proposer to ensure that its

proposal reaches the Finance Department by the designated date and hour indicated above.

In compliance with the Request for Proposals and to all the terms and conditions imposed

herein, the undersigned offers and agrees to furnish the services and install the goods

described in accordance with the attached signed proposal.

Firm Name: ___________________________________ Date: __________________

Address: ______________________________________ Phone: _________________

_____________________________________ By: _____________________

(typed)

By: ____________________

(signed)

1

TABLE OF CONTENTS

INSTRUCTIONS TO PROPOSERS

PROJECT SPECIFICATIONS AND SPECIAL PROVISIONS

INCREMENT WEATHER POLICY

PROPOSAL FORM

NON-COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

MINORITY PARTICIPATION AFFIDAVIT

CERTIFICATION REGARDING LOBBYING

W-9 FORM

SAMPLE CONTRACT

Page 3

Page 6

Page 8

Page 9

Page 10

Page 11

Page 12

Page 13

Page 14

Page 15

2

INSTRUCTIONS TO PROPOSERS

1. Sealed Proposals shall be submitted to the Issuing Department and include the

enclosed Proposal Form. In order for a proposal to be considered, it shall be based on

the terms, conditions and specifications contained herein and shall be a complete

response to this RFP. The County reserves the right to make an award in whole, or in

part, and to reject any and all proposals, and to waive any informality in proposals unless

otherwise specified by the Proposer. The Proposer shall sign the proposal correctly and

proposals may be rejected if they show omissions, alterations of form, additions not

called for, conditional proposals or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the

proposal. The cost and availability of all equipment, materials, and supplies associated

with performing the services described herein shall have been determined and included in

the proposal. Please list sales tax separately. All price quotes shall include delivery to the

delivery point, installation and set-up charges, as necessary. Goods shall be set in place

ready for owner’s use. All goods shall be new and of average quality. No

remanufactured, refurbished or used goods will be accepted. Appropriate product

information (e.g. brochures, catalog cuts, etc.) shall be included with the proposal.

3. After the RFP issue date, all communications between the Issuing Department and

prospective Proposers shall be in writing. No oral questions shall be accepted. Any

inquiries, requests for interpretation, technical questions, clarifications, or additional

information shall be directed to Terra Vuncannon at the address listed on page one if this

solicitation or by e-mail to tvuncannon@moorecountync.gov. All questions concerning

this RFP shall reference the RFP number, section and page number. Questions and

responses affecting the scope of the goods will be provided to all prospective Proposers

by issuance of an Addendum. All written questions shall be received by the Issuing

Department no later than 10:00 a.m. EST Wednesday, April 22, 2026. Please

include “RFP 2026-10” in subject header of e-mail. NO EXCEPTIONS. All

addendums pertaining to this RFP will be posted to the County website at

www.moorecountync.gov within 24 – 48 hours after the deadline for questions

and/or after the pre-bid conference. It is the proposer’s responsibility to check the

website for the addendums.

4. The County will not be responsible for any oral instructions. Should a Proposer find

discrepancies in, or omissions from the documents, or should be in doubt as to their

meaning, he/she should at once notify the Issuing Department, and a written addendum

shall be issued. Acknowledgement of any Addendum received during the time of the

proposal shall be noted on the Proposal Form in the spaces provided. In closing of a

contract, any Addendum issued shall become a part thereof. It is the Proposer’s

responsibility to assure that all addenda have been reviewed and, if need be, signed

and returned.

5. Proposals will be examined promptly after opening and award will be made at the earliest

possible date. The prices quoted must be held firm, and no proposals may be withdrawn

3

until 90 days after proposal opening date. The County reserves the right to conduct any

test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as

appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to

the lowest responsible, responsive bid or bidders, taking into consideration quality,

performance and the time specified in the proposals for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered

by the manufacturer’s most favorable commercial warranty. Each Proposer shall plainly

set forth the warranty for the goods in the proposal. Operations and maintenance manuals

for equipment shall also be provided, as appropriate.

8. All purchases for goods or services are subject to the availability of funds for this

particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing

and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from

harassment and other forms of misconduct that fundamentally compromise the working

environment of the County. All contractors performing work/services at a County facility

shall take all necessary steps to assure that none of its employees engage in harassment or

intimidation relating to personal beliefs or characteristics of anyone on the County’s

premises, including but not limited to, race, religion, age, color, sex, national origin or

disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to

stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right

to inspect, examine, and make copies of any and all books, accounts, records and other

writing relating to the performance of the work. Audits shall take place at times and

locations mutually agreed upon by both parties, although the vendor/contractor must

make the materials to be audited available within one (1) week of the request for them.

12. Proposers are cautioned that this is a request for proposals, not a request for contract, and

the County of Moore reserves the right to reject any and/or all proposals. It further

reserves the right to waive informalities insofar as it is authorized so to do where it deems

it advisable in protection of the best interests of the County.

13. Proposals will be tabulated, evaluated and a recommendation presented to the County

Manager and/or Moore Board of Commissioners for their approval.

14. Any and all exceptions to the Specifications must be stated in writing, giving complete

details of what is to be furnished in lieu of requested Specifications.

4

15. The County of Moore reserves the right to cancel and terminate any resulting contract, in

whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any

contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any

outstanding services issued prior to the effective date of the cancellation.

16. Proposals in one (1) original and one (1) copy will be received from each Proposer in

a sealed envelope or package. Each original shall be signed and dated by an official

authorized to bind the form. Unsigned proposals will not be considered.

17. Upon receipt by Moore County Financial Services, your Proposal is considered a public

record except for material which qualifies as “trade secret” information under N.C. Gen.

Stat. 66-152 et. seq. After the Proposal opening, your Proposal may be reviewed by the

County’s evaluation committee, as well as other County staff and members of the general

public who submit public records requests. To properly designate material as trade secret

under these circumstances, each Proposer must take the following precautions: (a) any

trade secrets submitted by a Proposer must be submitted in a separate, sealed envelope

marked “Trade Secret — Confidential and Proprietary Information — Do Not Disclose

Except for the Purpose of Evaluating this Proposal,” and (b) the same trade

secret/confidentiality designation must be stamped on each page of the trade secret

materials contained in the envelope.

In submitting a Proposal, each Proposer agrees that the County may reveal any trade

secret materials contained in such response to all County staff and County officials

involved in the selection process, and to any outside consultant or other third parties who

serve on the evaluation committee or who are hired by the County to assist in the

selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the

County and each of its officers, employees, and agents from all costs, damages, and

expenses incurred in connection with refusing to disclose any material which the

Proposer has designated as a trade secret. Any Proposer that designates its entire Proposal

as a trade secret may be disqualified.

18. As this purchase of services will/may be funded with federal grant funds, all

applicable Federal laws, policies and standards must apply to all aspects of the

grant.

19. Vendor must be registered with the NC Secretary of State.

20. The contract for this RFP will be awarded to the lowest price responsible responsive

bidder. The County reserves the right to reject any and/or all proposals.

For your convenience, a Bid Drop-Off box is located in the lobby at 103 W. Saunders Street. If

not hand delivering response, please mail via FedEx or UPS to the below address:

County of Moore

Attn: Terra Vuncannon

103 W. Saunders Street

Carthage, NC 28327

5

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 485999All Other Transit and Ground Passenger Transportation

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.