Project Information

Bid Title

Septic System Effluent Laboratory Analysis and Reporting

Issuing Agency

Town of Charlestown

Location

Rhode Island

Published Date

Feb 17, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Septic System Effluent Laboratory Analysis and Reporting When:

to Friday, February 27, 2026 at 3:00 PM

TOWNOFCHARLESTOWN INVITATION TO BID

SEPTICSYSTEMEFFLUENTLABORATORYANALYSISAND REPORTING

The Town of Charlestown is
presently accepting bids for laboratory analysis of septic system wastewater
effluent for up to 50 samples completed by mid-June 2026. Sealed bids must be received no later than
3:00 pm, February 27, 2026, at the
Town Clerk's Office, 4540 South County Trail, Charlestown, 02813 at which time
bids will be opened. All bids shall be clearly marked “SEPTIC SYSTEM EFFLUENT, LABORATORY ANALYSIS AND REPORTING ” in the lower
left-hand corner of the envelope. Questions regarding the
specifications should be directed to Matt Dowling, On-site Wastewater Program Manager at (401) 364-5030, Monday through Friday,
8:30 a.m. through 4:30 p.m. Evaluation
will be made on the basis of cost, additional projected costs for service if any, and historical professional performance relationship with the Town. The Town reserves the
right to reject any and all bids and to accept that bid which it deems, in
their sole judgment, to be in the best interest of the Town.

Jeffrey S. Allen

Town Administrator

Advertised
in the Westerly Sun: February 11, 2026

Bid Specifications

Attachment Preview

TOWN OF CHARLESTOWN

INVITATION TO BID

SEPTIC SYSTEM EFFLUENT LABORATORY ANALYSIS AND REPORTING

The Town of Charlestown is presently accepting bids for laboratory analysis of septic system

wastewater effluent for up to 50 samples completed by mid-June 2026. Sealed bids must be

received no later than 3:00 pm, February 27, 2026, at the Town Clerk's Office, 4540 South

County Trail, Charlestown, 02813 at which time bids will be opened. All bids shall be clearly

marked “SEPTIC SYSTEM EFFLUENT, LABORATORY ANALYSIS AND

REPORTING” in the lower left-hand corner of the envelope. Questions regarding the

specifications should be directed to Matt Dowling, On-site Wastewater Program Manager at (401)

364-5030, Monday through Friday, 8:30 a.m. through 4:30 p.m. Evaluation will be made on the

basis of cost, additional projected costs for service if any, and historical professional performance

relationship with the Town. The Town reserves the right to reject any and all bids and to accept

that bid which it deems, in their sole judgment, to be in the best interest of the Town.

Jeffrey S. Allen

Town Administrator

DETAILED SPECIFICATIONS

for

SEPTIC SYSTEM EFFLUENT LABORATORY ANALYSIS AND REPORTING

Town of Charlestown

Invitation to Bid

The bidder shall be a Rhode Island Department of Environmental Management (RIDEM) Non-

potable Water Organic Chemistry and Non-potable Water Inorganic Chemistry Certified Water

Testing Lab with at least five years of experience with laboratory analysis and reporting, having

done business as a Certified Water Testing Lab; and shall provide the following services for the

cost indicated on the attached Price Sheet:

1. Coordinate with the Town prior to its scheduled sampling event(s) to provide appropriate

glassware and coolers to the Town of Charlestown Office of Onsite Wastewater

Management at 4540 South County Trail in Charlestown, RI for the analysis of treated

and/or untreated wastewater septic effluent for Nitrate, Ammonium, Total Nitrogen and

5-Day Biological Oxygen Demand (BOD5) from up to 50 onsite wastewater treatment

systems (+50 samples),

2. Coordinate with Town to pick up coolers and samples at the Charlestown Town Hall at

4540 South County Trail in Charlestown, RI and transport to laboratory under Chain of

Custody protocol for analysis,

3. Conduct laboratory analysis and reporting for Nitrate, Ammonium, Total Nitrogen and

BOD5 and submit laboratory report and invoicing to the town of Charlestown at

mdowling@charlestownri.gov

4. The Town of Charlestown may choose to not include every analyte at every sampling site

depending on site specific conditions, locations, and/or individual system configurations,

5. All invoices must be completed and submitted to the Town by June 15, 2026, and

6. All bid prices contained within the accepted proposal must be held for the original and

extended contract term or terms, should said agreement to extend the term or terms take

effect.

ADDENDUM TO PRIVATE WELL SAMPLING, LABORATORY ANALYSIS, AND REPORTING BID

Liability and Workers Compensation Insurance

The contractor shall maintain, at all times, public liability and worker's compensation insurance in the following

amounts. Insurance coverage required of the contractor under this section shall be primary and the Town of

Charlestown's insurance coverage shall be secondary with respect to any claims.

A. Liability Insurance

1. The contractor shall maintain public liability and property damage insurance that protects the contractor and the

Town of Charlestown and its officers, agents, and employees from any and all claims, demands, actions and suits for

damage to property or personal injury, including death, arising from the contractor's work under this agreement. The

insurance shall provide coverage for not less than $1,000,000.00 for personal injury to each person, $1,000,000.00 for

each occurrence and $1,000,000.00 covering all claims per occurrence. The limits of the insurance shall be subject to

statutory changes as to the maximum limits of liability imposed on municipalities of the State of Rhode Island during

the term of the agreement.

2. The contractor shall maintain automobile liability insurance for not less than $1,000,000.00 for all owned, non-

owned and hired vehicles.

The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the

Town of Charlestown and its officers, agents and employees. Notwithstanding the naming of additional insureds, the

insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but

nothing herein, shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount

or amounts for which the insurer would have been liable if only one person or interest had been named as insured.

The coverage must apply as to claims between insureds on the policy. The insurance policy shall provide that the

insurance shall not terminate or be canceled without thirty (30) days written notice first being given to the Town

Financial Director. If the insurance is canceled or terminated prior to completion of the contract, the contractor shall

provide a new policy with the same terms, or terms otherwise acceptable to the Town of Charlestown. Contractor

agrees to maintain continuous uninterrupted coverage for the duration of the contract.

3. The contractor shall maintain on file with the Financial Director a certificate of insurance certifying the coverage

required under Section (1) and (2). The adequacy of the insurance shall be subject to the approval of the Town

Solicitor. Failure to maintain liability insurance shall be cause for immediate termination of the contract by the Town

of Charlestown.

B. Worker's Compensation Insurance

1. The contractor shall obtain worker's compensation insurance coverage if legally allowed and available for all of its

workers, employees and sub-contractors either as a carrier-insured employer or as a self-insured employer, as provided

by Rhode Island statutes. A certification of insurance, or a copy thereof, shall be attached to the contract between the

contractor and the Town of Charlestown. The contractor shall maintain worker's compensation insurance for the term

of the contract.

2. In the event the contractor's workers' compensation insurance coverage expires during the term of this agreement,

the Town of Charlestown shall require the contractor to renew its insurance in a timely fashion, either as a carrier-

insured employer or a self-insured employer, before its expiration, and the contractor shall provide the Town of

Charlestown with further certification of workers' compensation insurance as renewals of said insurance occur.

BID PROPOSAL COST SHEET

for

SEPTIC SYSTEM EFFLUENT LABORATORY ANALYSES AND REPORTING 2026

(Pursuant to attach detailed specifications and addenda)

Cost of Testing Parameter per Sample:

EPA Method

Nitrate

$_____________

______________

Ammonium

$_____________

______________

Total Nitrogen

$_____________

______________

BOD5

$_____________

______________

pH

$_____________

______________

Total Cost Per Sample

$_____________

______________________________ DATE _______________

Signature

______________________________

Printed Name

______________________________

Name of Company

____________________________________________________________

Address

______________________________

Telephone Number

Commodity Codes

• NAICS 541380Testing Laboratories
• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services

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