Project Information

Bid Title

RFP 2026-07 Building & Planning Permit Fees Study

Issuing Agency

Jefferson County

Location

Florida

Published Date

May 8, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP 2026-07 Building & Planning Permit Fees Study

• Instruction, Intent, General Information
• Forms

ITB 2026-08 SCOP Waukeenah Hwy Phase II, Nash Rd to Rabon Rd

• ITB Intent and General Information
• ITB Instructions to Bidders
• ITB Bid Forms
• Plan Set 1
• Plan Set 2
• Contract
• Addendum
• Addendum No. 2

RFQ Continuing Engineering Consultant, Design, Inspection, Grant Writing and Acquisition & Related Services

• Instructions, Intent, General Information
• Forms
• Addendum
• Addendum No. 2
• Addendum No. 3
• Addendum No. 4

Attachment Preview

JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

INTENT AND GENERAL

INFORMATION

INVITATION TO BID NO: 2026-08

Waukeenah Highway Phase II SCOP from Nash Rd to Rabon Rd

BID ADVERTISE DATE: April 29, 2026

BID RELEASE DATE: April 24,2026

RESPONSE DUE DATE AND TIME: May 22, 2026 @ 3:00 PM EST

MAIL OR DELIVER RESPONSE TO:

(hand-delivery or express mail services)

Jefferson County Board of County Commissioners

ATTN: ITB 2026-08

450 W Walnut St.

Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Jenny Tuten

450 W Walnut St

Monticello, FL 32344

850-342-0287

jtuten@jeffersoncountyfl.gov

1

ITB 2026-08

INTENT AND GENERAL INFORMATION

Waukeenah Highway SCOP from Nash Rd to Rabon Rd

TABLE OF CONTENTS

INTENT AND GENERAL INFORMATION

SECTION 1.0 SCHEDULE OF EVENTS

SECTION 2.0 BID QUESTIONS

SECTION 3.0 SCOPE OF WORK

SECTION 4.0 RECEIPT AND OPENING OF THE BID

SECTION 5.0 CONE OF SILENCE

SECTION 6.0 BID RESPONSE REQUIREMENTS

SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS

SECTION 8.0 INTENT TO AWARD AND CONTRACT EXECUTION

SECTION 9.0 STANDARD TERMS AND CONDITIONS (STAC)

APPENDICES:

A. Legal Advertisement

B. Draft Agreement

2

ITB 2026-08

INTENT AND GENERAL INFORMATION

Waukeenah Highway SCOP from Nash Rd to Rabon Rd

INTENT AND GENERAL INFORMATION

Jefferson County, Florida through Invitation to Bid No. 2026-08 is soliciting bids from qualified

businesses registered to do business in the State of Florida to provide widening and resurfacing

of Waukeenah Highway SCOP from Nash Rd to Rabon Rd.

This project is for the Construction services of the widening and resurfacing of CR 259 Waukeenah

Highway from CR 158 Nash Road to Rabon Road - Phase II. This project will include widening two

11' travel lanes and variable width grassed shoulders to two 12' travel lanes with 3' paved

shoulders. Cross drain and side drain replacement as well as safety improvements including

signage, pavement markings, and guardrail will be constructed as necessary. All work will be

completed within the existing right-of-way.

It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon

approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP),

for the Work.

Firms interested in preparing a bid for this ITB must complete the requirements set forth in this

ITB, its attached documents and documents incorporated by reference (collectively referred to

as the “ITB”). Under the bid process of Jefferson County, the conditions set forth herein are

binding on the Bidder as confirmed by the signature of a person with legal authority to bind the

Bidder on the cover letter transmitting its Bid to the County in response to this ITB.

If this ITB is amended, the County Manager’s Office will issue an appropriate addendum to the

ITB. Any addendums will be posted on the County Website. If an addendum is issued, all terms

and conditions of this ITB that are not specifically modified in the addendum shall remain

unchanged. An addendum to this ITB will be issued if any of the date and/or time change, unless

the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be determined at

each phase.

It is understood and the Bidder hereby agrees to be solely responsible for obtaining all materials

and determining the best methods that will be utilized to meet the intent of the specifications of

this ITB. Failure by the Bidder to acquaint themselves with the available information will not

relieve them from responsibility for estimating properly the difficulty or cost of successfully

performing the work. Bidders are expected to examine the specifications and all instructions

pertaining to the required commodities/services. Failure to do so will be at Bidder’s risk.

The County reserves the right to reject any Bid found to be non-responsive, vague, or non-

conforming. The County also reserves the right at any time to withdraw all or part of this ITB in

order to protect its best interests. The County is not liable for any costs incurred by the Bidder

in preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to

Chapter 119, Florida Statutes (FS), all responses are subject to Florida’s public records laws.

3

ITB 2026-08

INTENT AND GENERAL INFORMATION

Waukeenah Highway SCOP from Nash Rd to Rabon Rd

While every effort is made to ensure the accuracy and completeness of information in the ITB, it

is recognized that the information may not be complete in every detail and that all work may not

be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its Proposal

all pertinent information in accordance with the objectives of the ITB.

The ITB and any addenda issued are available on the Jefferson County website at

http://www.jeffersoncountyfl.gov or by contacting the County at 850-342-0287. All questions

pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set forth

in Section 1.0 of the ITB.

ADA –Special Accommodations: Any person requiring accommodations by the County due to a

disability should call the County Manager’s Office at 850-342-0287 at least five (5) working days prior

to any pre-response Conference, response opening, or meeting. If you are hearing or speech

impaired, please contact the County Manager’s Office by the Florida Relay Service, which can be

reached at 1-800-955-8771 (TTY).

SECTION 1.0 SCHEDULE OF EVENTS

Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for

rejection of the bid.

All times listed in the Schedule of Events are Eastern Standard Time (EST).

Event

Date/Time

Bid Advertisement Date

April 29, 2026

Release of Invitation to Bid

April 24, 2026

Bid Questions Due from Prospective Bidder

May 8, 2026

Responses to bid questions due

May 15, 2026

BIDS DUE TO BOCC

May 22 @ 3:00 P.M.

Posting of Intended Award

May 24, 2026

Board Consideration of Intended Award

June 4, 2026

Posting of Notice of Award

June 5, 2026

SECTION 2.0 BID QUESTIONS

2.1 All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable),

received in accordance with Section 1.0 Schedule of Events, and must be directed to: Jenny

Tuten, Executive Assistant jtuten@jeffersoncountyfl.gov or mailed to 450 W Walnut St.,

Monticello, FL 32344.

Questions and responses will be posted on the County’s Website and, if necessary, an Addendum

or Addenda will be issued.

4

ITB 2026-08

INTENT AND GENERAL INFORMATION

Waukeenah Highway SCOP from Nash Rd to Rabon Rd

SECTION 3.0 SCOPE OF WORK

This project is for the Construction services of the widening and resurfacing of CR 259 Waukeenah

Highway from CR 158 Nash Road to Rabon Road - Phase II. This project will include widening two

11' travel lanes and variable width grassed shoulders to two 12' travel lanes with 3' paved

shoulders. Cross drain and side drain replacement as well as safety improvements including

signage, pavement markings, and guardrail will be constructed as necessary. All work will be

completed within the existing right-of-way.

SECTION 4.0 RECEIPT AND OPENING OF THE BID

4.1 All Bids received will be recorded and date stamped at the Jefferson County office located

at 450 W Walnut St Monticello FL. The responsibility for submitting the Bid to the County

Manager’s Office no later than the specified time and date is solely that of the Bidder.

The County will in no way be responsible for delays in mail delivery or delays caused for

any other occurrence.

4.2 Submission of Bids by fax or other electronic means will not be accepted. Late Bids will

not be accepted, i.e., any Bid submitted/received after 3:00 P.M. on May 22th, unless

otherwise changed through the issuance of an addendum to this ITB.

4.3 Any bids received after the stated time and date will not be considered. Late bids shall

not be opened at the public opening. Arrangements may be made for the unopened bid

to be returned at the Bidder’s request and expense.

4.4 A Bid may be withdrawn or modified only by written notification from the Bidder prior to

the time fixed for the opening of Bids. Negligence on the part of the Bidder in preparing

the Bid confers no right for withdrawal of the Bid after it has been opened

4.5 All timely bids will be opened on the date and time indicated in Section 1.0, Schedule of

Events (i.e. date Bids are due) or as modified by addendum.

SECTION 5.0 CONE OF SILENCE

5.1 A Cone of Silence will be in effect for this ITB beginning with the advertisement date of

April 29, 2026, and will terminate upon issuance of Notice of Award. A violation of the

“Cone of Silence” renders any award voidable at the sole discretion of the County

Manager with approval from the Board of County Commissioners and may subject the

potential Respondent/Consultant or representative to debarment.

5.2 A prospective Respondent shall not have any communication with any of the Board of

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services

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