Project Information

Bid Title

Doctors Memorial Hosptal

Issuing Agency

Taylor County

Location

Florida

Published Date

Apr 21, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Doctors Memorial Hosptal

Notice is hereby given that Taylor County will receive sealed bids at the Taylor County Clerk of
Court office, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry Florida 32347
(850-838-3506) until 4:00 p.m. local time on Friday, May 15, 2026 for the Doctors’ Memorial
Hospital Roofing, Retrofit, Hardening, and Repair Project. Qualified firms or contractors desiring to provide the required services must submit bid packages in a sealed envelope or similar package marked “ BID ENCLOSED FOR THE DOCTORS’ MEMORIAL HOSPITAL ROOFING RETROFIT, HARDENING AND REPAIR PROJECT”
to the Clerk of Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida
32347, to arrive no later than 4:00 P.M., local time, on _May 15, 2026_

All bids MUST have the respondent's name and mailing address clearly shown on the outside of the envelope or package when submitted. Respondent should submit one (1) original and three (3) copies
of the bid. Bids will be opened and respondents announced at 6:00 P.M. local time, or as soon
thereafter as practical, on May 19, 2026 at the Taylor County Administrative Complex, 201 East
Green Street, Perry, Florida 32347.

To view bid documents, please click here

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JAMIE ENGLISH

District 1

JIM MOODY

District 2

MICHAEL NEWMAN

District 3

PAM FEAGLE

District 4

THOMAS DEMPS

District 5

GARY KNOWLES, Clerk of Court

Post Office Box 620

Perry, Florida 32348

(850) 838-3506 Phone

(850) 838-3549 Fax

LAWANDA PEMBERTON, County Administrator

201 East Green Street

Perry, Florida 32347

(850) 838-3500, extension 7 Phone

(850) 838-3501 Fax

CONRAD C. BISHOP, JR., County Attorney

Post Office Box 167

Perry, Florida 32348

(850) 584-6113 Phone

(850) 584-2433 Fax

NOTICE TO BIDDERS

DOCTORS’ MEMORIAL HOSPITAL

ROOFING RETROFIT, HARDENING AND REPAIR PROJECT

TAYLOR COUNTY, FLORIDA

Notice is hereby given that Taylor County will receive sealed bids at the Taylor County Clerk of

Court office, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry Florida 32347

(850-838-3506) until 4:00 p.m. local time on Friday, May 15, 2026 for the Doctors’ Memorial

Hospital Roofing, Retrofit, Hardening, and Repair Project.

Qualified firms or contractors desiring to provide the required services must submit bid packages

in a sealed envelope or similar package marked “ BID ENCLOSED FOR THE DOCTORS’

MEMORIAL HOSPITAL ROOFING RETROFIT, HARDENING AND REPAIR PROJECT”

to the Clerk of Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida

32347, to arrive no later than 4:00 P.M., local time, on _May 15, 2026_ All bids MUST have

the respondent's name and mailing address clearly shown on the outside of the envelope or

package when submitted. Respondent should submit one (1) original and three (3) copies

of the bid. Bids will be opened and respondents announced at 6:00 P.M. local time, or as soon

thereafter as practical, on May 19, 2026 at the Taylor County Administrative Complex, 201 East

Green Street, Perry, Florida 32347.

The project Scope of Work includes the repair/ replacement of the existing roof membrane,

insulation, flashing, structural decking, and roofing load path at Doctors’ Memorial Hospital,

located in Perry, Florida. The re-roofing of the Hospital consists of approximately 74,129 square

feet. The Scope of Work also includes the covering of the penthouses stucco walls with a new

metal panel wall system. The metal wall panel area is 8,111 square feet. All bids must be

submitted on a lump sum basis, segregated bids will not be accepted. In addition to the base bid

there are three (3) alternates. The award will be based on the lowest, responsive bid.

Contractors and Sub-contractors may obtain electronic copies (PDF files) of the Drawings and

Project Manual from Architects Lewis + Whitlock, PA, the project architects office upon receipt

of a non-refundable price of fifty dollars ($50.00) by contacting Rodney Lewis at

rlewis@think3d.net or at 850-942-1718.

Respondents will be required to have the approval of Florida Commerce Community

Development Block Grant (CDBG) MIT Program staff and the Agency for Health Care

Administration (AHCA) prior to being awarded a contract by Taylor County. Previous

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experience working with healthcare facilities or similar projects is strongly recommended.

Respondents will be required to comply with state and federal regulatory requirements, Taylor

County policies and procedures, and Florida Commerce (the funding agency) policies and grant

contract requirements. It is the Respondents responsibility to fully understand and follow all

conditions and specifications the Agency for Health Care Administration (ACHA) requires for

medical facilities.

The County reserves the right, in its sole and absolute discretion, to reject any or all bids, to

cancel or withdraw this solicitation at any time and waive any irregularities in the bid process.

The County, in its sole and absolute discretion, also reserves the right to waive any minor defects

in the process. No faxed bids will be accepted.

Additional information in reference to the County’s bidding and procurement process may be

obtained from LaWanda Pemberton, County Administrator at 850-843-5381 or at

lpemberton@taylorcountygov.com.

Qualified WBE’s, MBE’s, DBE’s, and Veteran Owned Businesses are encouraged to submit

proposals.

Additional technical information on the project and scope of work may be obtained from:

Rodney Lewis

Architects Lewis + Whitlock, PA

206 W. Virginia Street, Tallahassee, Fl 32301

(850) 942-1718 or at rlewis@think3d.net

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JAMIE ENGLISH

District 1

JIM MOODY

District 2

MICHAEL NEWMAN

District 3

PAM FEAGLE

District 4

THOMAS DEMPS

District 5

GARY KNOWLES, Clerk of Court

Post Office Box 620

Perry, Florida 32348

(850) 838-3506 Phone

(850) 838-3549 Fax

LAWANDA PEMBERTON, County Administrator

201 East Green Street

Perry, Florida 32347

(850) 838-3500, extension 7 Phone

(850) 838-3501 Fax

CONRAD C. BISHOP, JR., County Attorney

Post Office Box 167

Perry, Florida 32348

(850) 584-6113 Phone

(850) 584-2433 Fax

GENERAL CONSIDERATIONS

1. Bids and required documents must be submitted by mail or in person to the Clerk of

Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347.

Responders should submit one (1) original plus three (3) copies of the bid

documents.

2. Responders, who elect to send sealed bid documents via overnight express, must send

them to the physical address of: Clerk of Court, 1st Floor Courthouse, Suite 102, 108

North Jefferson Street, Perry, Florida 32347. Bids that are not delivered to the physical

address of the Clerk of Courts prior to the specified time will not be considered and will

be returned to the respondent unopened.

3. The bid award will be based on the lowest, responsive bidder.

4. Once opened no bids may be withdrawn prior to the Board of County Commissioners

action without written consent of the Clerk of Court.

5. Contractors and sub-contractors may obtain electronic copies (PDF files) of the Drawings

and Project Manual from Architects Lewis + Whitlock, PA upon receipt of a non-

refundable price of fifty dollars ($50.00) by contacting Rodney Lewis at

rlewis@think3d.net or at (850) 942-1718.

6. A Pre-Bid meeting will be held for interested contractors on April 23,2026 at

1:00 pm located at Doctors' Memorial Hospital. The Pre-Bid conference may be

attended in person or via video conferencing Teams Meeting. Contractors prime sub-

contractors may also attend. All questions at the Pre-Bid meeting by contractors and sub-

contractors shall be presented on a “Request for Clarification” form to be provided by

Architects Lewis + Whitlock at the meeting or upon request. No questions will be

answered at the Pre-Bid meeting.

7. A bid security in the amount of five percent (5%) of the Bid must accompany each bid.

Documentation from a bonding company must accompany each bid stating that the

bidder is capable of obtaining all required insurance and bonds. Bid securities will be

returned within forty (40 )days after the receipt of bids if the bid is not accepted or if the

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Contract Agreement is accepted and guaranty bonds are accepted. See Item #17 for

additional bond information.

8. Verbal responses from the Architects office are not to be considered official.

9. Per Section 255.04 Florida Statutes, bidders should note the on public building

contracts, Florida products and labor shall be used wherever price and quality are

the same as products and labor specified in the Drawings and Project Manual.

10. Respondents will be required to have approval of Florida Commerce Community

Development Block Grant (CDBG) MIT Program staff and the Agency for Health Care

Administration (AHCA) prior to being awarded a contract by Taylor County. Previous

experience working with healthcare facilities or similar projects is strongly

recommended.

11. It is the responsibility of the Responders to fully understand and follow all conditions and

specifications contained in this request.

12. Any cost to prepare a response to this solicitation and any subsequent presentations or

requests for additional information are solely that of the contractor and the County

assumes no responsibility for such costs incurred by the Respondent.

13. Bids must include a completed Florida Public Entity Crimes Statement as required by

F.S. §287.133 (3) (a).

13.1.

A person or affiliate who has been placed on the convicted vendor list following a

conviction for a public entity crime may not submit a bid, proposal, or reply on a

contract to provide any goods or services to a public entity; may not submit a bid,

proposal, or reply on a contract with a public entity for the construction or repair

of a public building or public work; may not submit bids, proposals, or replies on

leases of real property to a public entity; may not be awarded or perform work as

a contractor, supplier, subcontractor, or consultant under a contract with any

public entity; and may not transact business with any public entity in excess of the

threshold amount provided in s. 287.017 for CATEGORY TWO for a period of

36 months following the date of being placed on the convicted vendor list.

14. Bids must include a completed Drug Free Work Place Statement as outlined by F.S.

§287.087.

15. E-Verify System – U.S. Division of Homeland Security: Respondent shall utilize the

U.S. Department of Homeland Security’s E-verify system to verify the employment of all

new employees hired by the Respondent during the term of this solicitation; and

15.1.

Respondent shall expressly require any subcontractors performing work or

providing services pursuant to this solicitation likewise utilize the U.S. Homeland

Security’s E-Verify system to verify the employment eligibility of all new

employees hired by the subcontractor.

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16. Insurance: All Bids require a current Certificate of Insurance listing Taylor County as an

“Additional Insured” (where appropriate). Alternatively, Respondents may provide a

sworn statement from an insurance agent, verifying that if the Respondent is awarded the

bid., Certificate(s) of Insurance will be issued to the Respondent in the amounts required

within thirty (30) days of the acceptance of the bid. The policy or policies of insurance

shall not be changed or cancelled until at least ten (10) days prior written notice shall

have been given to Taylor County. Additionally, all proposed subcontractors shall be

insured under the Respondent’s policies or have the same requirements stated herein.

Coverages are as follows:

16.1. Comprehensive General Liability insurance covering as insured the Respondent

and Taylor County with limits of liability of not less than $1,000,000 for Bodily

Injury or death to any person or persons and for property damage.

16.2.

Automobile Liability coverage must be maintained on all vehicles for Bodily

Injury and Property Damage of not less than $1,000,000 combined single limit

each accident. In the event Respondent does not own vehicles, Respondent shall

maintain coverage for Hired & Non-Owned Auto Liability, which may be

satisfied by way of endorsement to the Commercial General Liability policy or

separate Business Auto Liability policy.

16.3. Professional Liability insurance for “Errors and Omissions” covering as insured

the Respondent with not less than a $1,000,000 limit of liability.

16.4. Responders shall include certification information showing Workers’

Compensation Insurance/Exemption on all employees working on the project.

16.4.1. Workers’ Compensation exemptions will be accepted upon providing a

current exemption certificate, Articles of Incorporation, and a signed

Taylor County Workers’ Compensation Hold Harmless Agreement

(enclosed).

16.5.

Any Respondent, who does not furnish the required insurance documents within

thirty (30) days after acceptance of the bid, is hereby advised that the award will

be rescinded and offered to the next lowest cost and best bidder who meets all bid

specifications.

17. Bonding Requirements: As per 2 CFR 200.326 mandatory bonding requirement for the

construction or a facility or improvements to a facility funded with federal funding must

meet the following bonding requirements:

A. For contracts under $250,000, a bid guarantee from each bidder

equivalent to 5% of the bid price is required.

B. For contracts over $250,000, a performance bond on the part of the

contractor for 100% of the contract price is required.

C. A payment bond on the part of the contractor for 100% of the

contract price is required.

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