Project Information

Bid Title

RFQ for Human Services Development Service Providers

Issuing Agency

Lackawanna County

Location

Pennsylvania

Published Date

Apr 24, 2026

Closing Date

May 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

Providers

Original Source

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Bid Documents

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Project Description

RFQ for Human Services Development Service Providers

RFQ ID #: _114-26-1100-06

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed submittals will be received and reviewed by the County of Lackawanna ("COUNTY") Board of Commissioners ("Board of Commissioners") for the provision of services to eligible individuals served by the Department of Human Services/Human Services Development Fund. This RFQ will be used in applying for funds to provide services for Fiscal Year July 2026 to June 2027.
The purpose of this Request for Qualifications is to solicit submissions from qualified agencies and /or individuals to provide professional services on behalf of the county in connection with the administration of Adult Services – Counseling, Home Delivered Meals.

There will be an opportunity for prospective submitters to ‘meet’ with the Lackawanna County DHHS/HSDF staff for a Question and Answer session. Please email Gayle Sensi at humanservices@lackawannacounty.org to request a Microsoft Teams meeting or phone conference.

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LACKAWANNA COUNTY BOARD OF COMMISSIONERS

DEPARTMENT OF HUMAN SERVICES/HUMAN SERVICES DEVELOPMENT FUND

REQUEST FOR QUALIFICATIONS

FOR SERVICE PROVIDERS

FY 2026-2027

Issued: April 24, 2026_

RFQ ID #: _114-26-1100-06

1. INTRODUCTION:

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed

submittals will be received and reviewed by the County of Lackawanna ("COUNTY")

Board of Commissioners ("Board of Commissioners") for the provision of services to

eligible individuals served by the Department of Human Services/Human Services

Development Fund. This RFQ will be used in applying for funds to provide services for

Fiscal Year July 2026 to June 2027.

Submission Deadline:

Respondents must submit their written Submittals by 4:00 p.m.

prevailing time:

May 25, 2026

Contact Person:

Gayle Sensi,

Contract Officer

Email:

humanservices@lackawannacounty.org

Submissions received will be reviewed and evaluated by the Department of Human

Services (herein after referred to as the Department), based upon such criteria as the

Department, in its sole discretion, deems appropriate. The Department reserves the

right to request clarification or additional information from any respondent. The

Department, in its sole discretion, may accept or reject any or all submittals.

The Department reserves the opportunity to modify this Request for Qualifications

(herein after referred to as RFQ) at its own discretion and without prior notice, and to

waive any immaterial defect or informality in any proposal as may be permitted by law.

Page 1 of 12

2. PURPOSE:

The purpose of this Request for Qualifications is to solicit submissions from qualified

agencies and /or individuals to provide professional services on behalf of the County in

connection with the administration of the Human Services Development Fund. Service

areas include:

▪ Adult Services – Counseling, Home Delivered Meals

3. PROCEDURES FOR RESPONDING TO REQUEST FOR QUALIFICATIONS:

1. One (1) original copy of the Submittal must be provided.

2. Submittals must be emailed directly to Lackawanna County Department of

Human Services, HSDF - Attn: Gayle Sensi at

humanservices@lackawannacounty.org. Submittals must be sent with the

submitting agency or individual and the RFQ number clearly marked in the

Subject Box. Submittals by fax, telephone, or UPS is not permitted. Failure

to follow the proper submission format may cause the submission to be

rejected.

3. The final selection will be made in the sole discretion of The Board.

4. All questions regarding this Request for Qualifications should be made in

writing to Gayle Sensi, Contract Officer, email:

humanservices@lackawannacounty.org

4. PRE-SUBMITTAL MEETINGS:

There will be an opportunity for prospective Submitters to ‘meet’ with the Lackawanna

County DHHS/HSDF staff for a Question and Answer session:

Please email Gayle Sensi at: humanservices@lackawannacounty.org to request a

Microsoft Teams meeting or phone conference.

5. QUESTIONS:

Questions can be submitted via email to humanservices@lackawannacounty.org

* Questions will be answered by the appropriate individual(s) and answered

within 3 business

days via email with a return reply acknowledging receipt of the email request.

* QUESTIONS AND ANSWERS WILL BE SHARED WITH ALL SUBMITTERS

through posting on the Lackawanna County website, www.lackawannacounty.org

Page 2 of 12

All questions pertaining to this RFQ must be submitted on or before: Friday, May

8, 2026.

6. CRITERIA FOR EVALUATION OF QUALIFICATIONS:

The Department will independently evaluate each submittal and selection will be made

upon the following criteria:

1. Experience and reputation in the field.

2. Experience and reputation in the field with respect to contracting with

governmental entities to provide services on behalf of the County.

3. Knowledge of the Pennsylvania Department of Human Services, Human

Services Development Fund and the organizational structure of the Lackawanna

County Department of Human Services.

4. The administrative and programmatic capacity to manage the volume of work.

5. Availability to accommodate any required meetings of the Department.

6. Ability to meet reporting requirements and timelines for completion as set forth

by the Department.

7. Other factors determined to be in the best interest of the County in the

Department’s sole discretion.

7. SUBMISSION REQUIREMENTS:

Each Submission must be in sufficient detail to permit evaluation, at a minimum, with

respect to the following issues. Submissions must include the information that is

specifically requested herein as well as such additional information as a respondent

deems relevant to the process. Each submitter agrees that their Submittal constitutes a

firm offer to the County that cannot be withdrawn for ninety (90) days from the

Submission due date.

To achieve a maximum degree of comparability, the Submissions shall be organized in

the manner specified below and use corresponding lettering and/or numbering.

Title Page:

(1 page): Show name of your agency, address, name of contact, telephone

number(s) and email address along with the current date. Also include the title and

number of the RFQ.

Page 3 of 12

Table of Contents:

All Submissions to the County must include the following:

SECTION 1 Agency Information (see Form A)

▪ Name, address, phone number and email address of the agency;

▪ The corporate officer’s name, title and signature. This person must

be able to execute agreements on behalf of the agency;

▪ The service(s) for which the submittal has been prepared.

SECTION 2 Agency Description (see Form A)

▪ A brief description of your agency’s history, ownership and

organizational structure;

▪ Include as attachments an organizational chart, a copy of the most

recent audit and a copy of any licenses that pertain to services

provided.

SECTION 3 Agency Services (see Form A)

▪ List all services provided by your agency and address at which they

are provided.

SECTION 4 Scope of Services/Statement of Qualifications (see Form B)

▪ Provide a description of the proposed service and your agency’s

qualifications and experience in providing this service;

▪ Provide the names, experience, qualifications and applicable

licenses held by the individual primarily responsible for servicing

the Program and any other person(s), whether as employees or

subcontractors, with specialized skills that would be assigned to

service the Program.

SECTION 5 County Contracts (see Form C)

▪ Provide a listing of all like or similar service contracts or Mutually

Agreed Upon Written Agreement (MAWA) with other county

programs to provide services. Include agency name, contact

person, services, contract dates and amounts. If no other contracts,

please state N/A.

SECTION 6 Statement of Assurances (see Form D)

Page 4 of 12

▪ A statement of assurance that your agency is not currently in

violation of any regulatory rules and regulations set forth by the

Pennsylvania Department of Human Services (DHS) that may have

any impact on your agency’s operations;

▪ A statement of assurance that your agency has no conflict of

interest in providing service on behalf of Lackawanna County;

▪ A statement of assurance that your agency is not involved in any

current or pending litigation involving Lackawanna County or any of

its Departments or Authorities;

▪ A statement of the insurances currently held by your agency.

SECTION 7 Additional Information

▪ Include any additional information not specifically required but

deemed important and relevant by the submitting agency.

SECTION 8 Subcontractors

▪ RESPONDENTS SHOULD NOTE THAT ANY AND ALL WORK

INTENDED TO BE SUBCONTRACTED AS PART OF THIS

SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND

MATERIALS AND REFERENCES FOR PROPOSED

SUBCONTRACTOR(S) – NO EXCEPTIONS

8. RESPONSIBILITIES:

The successful Submitter shall have primary responsibility for the following:

*Have knowledge of the Pennsylvania Department of Human Services (DHS) Human

Services Development Fund (HSDF) Instructions and Requirements Supplements.

*Perform initial client eligibility determinations and subsequent eligibility

redeterminations as per the eligibility requirements of the HSDF Instructions and

Requirements.

*Provide service, as defined in the HSDF Instructions and Requirements, to eligible

clients.

*Develop individualized service plans for each client.

*Maintain client files including but not limited to documents pertaining to eligibility

determination, eligibility redetermination, need for service, service plans, type and

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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