Project Information

Bid Title

Request for Proposals - Middle School Softball Field Renovation

Issuing Agency

Timberlane Regional School District

Location

New Hampshire

Published Date

Feb 10, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Important!

Request for Proposals - Middle School Softball Field Renovation Proposal Due -Tuesday March 10, 2026, at 1:00PM

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REQUEST FOR PROPOSAL

MIDDLE SCHOOL SOFTBALL FIELD RENOVATION

FOR THE TIMBERLANE REGIONAL SCHOOL DISTRICT

WITHIN THE TOWN OF PLAISTOW, NH

Prepared for

Alan Perry

Grounds Supervisor

30 Greenough Rd.

Plaistow, NH 03865

REQUEST FOR PROPOSAL

Table of Contents

Purpose and Overview………………………………………………………………..3

Statement of Work……………………………………………………………………4

Terms of Contract…………………………………………………………………….6

General Conditions…………………………………………………………………...8

Insurance………………………………………………………………………………9

Indemnity……………………………………………………………………………...9

Force Majeure…………………………………………………………………………9

Selection Criteria……………………………………………………………………...10

Request for Proposal Specifications………………………………………………….11

Bid Submission Documents

Firm Profile Statement…………………………………………………..12

Proposal Form……………………………………………………………15

Certification………………………………………………………………16

Addendum………………………………………………………………………………17

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1.​ PURPOSE & OVERVIEW:

1.1​ Introduction

The Timberlane Regional School District (referred to hereafter as the “District”) is seeking

proposals from qualified contractors (hereafter the “Carrier”) to renovate the Middle School

softball field, located in Plaistow, NH.

The District will receive sealed proposals for the Middle School Softball Field Renovation RFP

in accordance with the specifications, terms and conditions. Failure to quote on all items may

disqualify the proposal. All submissions, designs, concepts, information and cost analysis

presented during the selection process shall become the property of the District and shall

thereafter be used at the District’s sole discretion. The District shall own all instruments of

service. All proposals are governmental records under the Right-to-Know Law and are subject to

public disclosure. The District will not accept proposals marked confidential in whole or in part.

1.2. Optional Pre-Proposal Meeting

Any contractor interested in completing a walkthrough of the Middle School softball field before

proposal submission must contact Alan Perry at 603-382-6119 ext. 3355 to arrange a visit.

1.3. Direct Contact for Questions

Any questions or inquiries shall be directed to the Grounds Supervisor, Alan Perry

(Alan.Perry@Timberlane.net) no later than February 13, 2026.

1.4. Submission

The submission of a proposal shall be conclusive evidence that the Proposer has read and

understands the information contained in the specifications.

The RFP for Middle School Softball Field Renovation for the Timberlane Regional School

District is located at www.timberlane.net/rfp or call 603-382-6119.

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1.4.1. Submission Address

One (1) copy and one (1) signed proposal must be submitted in a sealed envelope, plainly

marked:

"Middle School Softball Field Renovation"

Attention: Superintendent of Schools

TIMBERLANE REGIONAL SCHOOL DISTRICT, SAU 106

30 Greenough Road Plaistow, New Hampshire 03865

The District is not responsible for proposals not properly marked. Proposals submitted by

fax or electronic mail will not be considered. All proposals must be typed. Handwritten

proposals will not be considered.

1.4.2. Submission Deadline

Proposals must be received no later than 1:00 PM on March 10, 2026 from interested

contractors, to be eligible for consideration by the District and will be opened

immediately from the time prescribed herein.

Proposals received after the time so indicated shall be unopened and available to be

retrieved at the Superintendent’s office, 30 Greenough Rd. Plaistow, NH 03865.

Proposals may be withdrawn by written notice only provided such notice is received by

the Grounds Supervisor, Alan Perry, prior to the date/time set as the closing time for

receiving proposals.

2.​ STATEMENT OF WORK:

2.1. Project Description:

The Timberlane Regional School District owns a 60-foot softball field located in Plaistow, NH

and is seeking proposals to upgrade and reset the Middle School softball field. The infield clay is

anticipated to require evaluation and reconditioning to a depth of approximately 4–5 inches. All

work must be completed between March 15, 2026 and May 1, 2026.

The Timberlane Regional School District will clearly mark all underground irrigation lines,

sprinkler heads, control valves, electrical lines, and any other buried objects. Low-impact

equipment must be used to minimize surface disruption.

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2.2. Aerial Photography of Middle School Softball Field

2.3. Scope of Services:

The selected contractor shall furnish all necessary labor, equipment, materials, and services,

including but not limited to:

2.2.1. Removal of Existing Field Surface and Preparation for New Surface

2.2.1.1. Excavate and remove existing fabric under infield skin.

2.2.1.2. Reset homeplate, pitching rubber, bases, and back arc. All placements must

comply with school regulations.

2.2.1.3. Perform edging and remove all weeds from the playing surface. Existing

edging may need to be extended beyond regulation limits. Excessive weeds

will require sodcutting. All debris must be removed from the field and

transported to an onsite location authorized by the Grounds Supervisor.

2.2.1.4. Roll all edges with a two (2) ton roller to minimize lip formation.

2.2.1.5. Till existing infield clay to a 2-inch depth using a Blecavator soil processor to

reduce compaction and layering and promote compatibility with new infield

mix. Laser-grade subbase.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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