Project Information

Bid Title

Homeowner Rental Incentive Program

Issuing Agency

Town of Narragansett

Location

Rhode Island

Published Date

May 27, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26019

Original Source

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Bid Documents

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Project Description

Bid Number:	B26019
Bid Title:	Homeowner Rental Incentive Program
Category:	Bids/RFQs
Status:	Open

Description: The Town, through its Affordable Housing Trust Collaborative (AHTC), is seeking a qualified organization to create, implement and administer a homeowner incentive program aimed at providing year-round rental housing to local residents and workers in town Publication Date/Time: 5/27/2026 12:00 PM Closing Date/Time: 6/18/2026 11:00 AM Bid Opening Information: Purchasing; Town Hall Contact Person: Susan W. Gallagher, 401-782-0644 Download Available: Yes Fee: No charge Plan & Spec Available: "See Related Documents'. Business Hours: 8:30 AM - 4:30 PM Fax Number: 401-788-2555 Plan Holders List: Placemate Contact: Kai Frolich https://placemate.com/ EM: kai@placemate.com Church Community Housing Corporation Contact: Christian Belden 50 Washington Square Newport, RI 02840 PH: 401-846-5114 https://www.cchcnewport.org/ EM: cbelden@cchcnewport.org Related Documents: B26019 RFP Homeowner Rental Incentive Program

Attachment Preview

TOWN OF NARRAGANSETT

REQUEST FOR PROPOSALS:

HOMEOWNER RENTAL INCENTIVE PROGRAM

Susan W. Gallagher, Purchasing Manager

Bid Opening (Due Date): Thursday, June 18, 2026 at 11:00 AM

VENDOR NAME SUBMITTING BID: __________________________________

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INVITATION TO BID

Separate sealed proposals will be received by the TOWN OF NARRAGANSETT, RHODE

ISLAND for HOMEOWNER RENTAL INCENTIVE PROGRAM on or before 11:00 AM on

Thursday, June 18, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue, Narragansett,

RI and at that time will be opened and read in public.

Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett, Rhode

Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday and are available

on the Town of Narragansett website, www.narragansettri.gov.

All proposals must be submitted with one digital and three hard copies and clearly marked:

(Sealed Bid)

HOMEOWNER RENTAL INCENTIVE PROGRAM

Proposals must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town

Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882" bearing the name and address of the

bidder.

No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing time for

receipt of bid.

The Town of Narragansett reserves the right to reject any/all bids, waive any informalities in the

bids received and to accept and award the bid to the lowest qualified bid deemed most favorable

to the interest of the Town of Narragansett.

Individuals requesting interpreter services for the hearing impaired must notify the Finance

Department (401) 782-0644 three business days prior to the bid opening.

Susan W. Gallagher

Purchasing Manager

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STANDARD INSTRUCTIONS TO BIDDERS

DEPARTMENT OF FINANCE-PURCHASING DIVISION

TOWN OF NARRAGANSETT, RHODE ISLAND

THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE

PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING SUCH

CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."

1. Receipt and Opening of Proposal

Sealed proposals (bids) will be accepted in the office of the Purchasing Manager, Town of

Narragansett, R.I., until the time indicated on the advertisement for Bids, for the

commodities, equipment or services designated in the specifications and will then be

publicly opened and read.

2. Form of Bid

Proposal must be submitted on and in accordance with the forms attached hereto, blank

places must be filled in as noted, no change shall be made in the phraseology of the

proposal or in the item or items mentioned therein, must contain the name and proper

address of the bidding firm, and must be signed by a responsible member of the firm with

his/her signature and official title. Proposals that are not complete, or contain any

omissions, erasures, alterations, additions or contain irregularities of any kind, may be

rejected.

3. Submission of Bids

a. Envelopes containing bids must be sealed and addressed to the office of the

Purchasing Manager, Town Hall, Narragansett, RI 02882 and must be marked

with the name and address of bidder, date and hour of opening, and name of bid.

b. The Purchasing Manager will decide when the specified time has arrived to open

bids, and no bid received thereafter will be considered.

c. Any bidder may withdraw his/her bid by written request at any time prior to the

advertised time for opening. Telephonic bids, amendments, or withdrawals will not

be accepted.

d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)

days from the date of bid opening.

e. Negligence on the part of the bidder in preparing the bid confers no rights for the

withdrawal of the bid after it has been opened.

f. Proposals received prior to the time of opening will be securely kept unopened. No

responsibility will attach to an officer or person for the premature opening of a

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proposal not properly addressed and identified.

4. Prices

Bidders shall state the proposed price in the manner as designated in the Bid Proposal

Form. In the event that there is a discrepancy between the unit prices and the extended

totals, the unit prices shall govern. In the event there is a discrepancy between the price

written in words and written in figures, the prices written in words shall govern.

5. Terms

Cash discounts offered will be considered in determining awards. The discount period shall

be computed from the date of delivery or from the correct invoice as received by Town

Treasurer, whichever date is later. The date of delivery shall be construed to mean the

date on which bid item is determined to meet the specifications and is therefore acceptable.

Discounts for a period less than thirty (30) days may not be considered.

6. Rhode Island Sales Tax

The Town is exempt from the payment of R.I. Sales Tax under the 1956 General Laws of

the State of Rhode Island, 44-18-30 Para.1, as amended.

7. Federal Excise Taxes

The Town is exempt from the payment of any excise or federal transportation taxes. The

price bid must be exclusive of taxes and will be so construed.

8. "Or Equal" Bidding

When the name of a manufacturer, a brand name, or manufacturer's catalogue number is

issued as the bid standard in describing an item followed by "Or Equal" this description is

used to indicate quality, performance and other essential characteristics of the article

required.

If bidding on other than the make, model, brand or sample specified, but equal thereto,

bidder must so state by giving the manufacturer's name, catalogue number and any other

information necessary to prove that the intended substitution of a commodity is equal in all

essential respects to the bid standard. Bidder must prove to the satisfaction of the Town

Manager or by person or persons designated by him, that his/her designated substitute is

equal to the bid standard: otherwise, his/her bid will be declared "No Bid" insofar as the

item in question is concerned.

9. Award and Contract

Unless otherwise specified, the Town reserves the right to make award by item or items, or

by total, as may be in the best interest of the Town. A written award (or acceptance of Bid)

mailed (or otherwise furnished) to the successful bidder followed by a Town Purchase Order

shall, unless otherwise specified, be deemed to result in a binding contract without further

action by either party.

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10. Delivery

All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode Island. The

bid prices must include delivery and shipping to the Town. No additional shipping, handling,

or fuel surcharge costs will be honored by the Town. Deliveries must consist only of new

merchandise or equipment (unless otherwise specified) and shall be made between 8:30

a.m. and 3:00 p.m., Monday through Friday. No delivery shall become due or be acceptable

without a written Purchase Order issued by the Town Purchasing Manager.

11. Equal Employment Opportunity Policy Statement

For the purposes of this Policy, the term “vendor” shall mean any and all individuals,

companies, corporations, and business entities that provide goods or services to the Town

of Narragansett pursuant to any and all relevant and appropriate Federal, State, and local

purchasing rules, regulations, and procedures.

The Town of Narragansett is committed to the general policy and principle of Equal

Employment Opportunity in terms of retaining vendors to provide the Town with goods and

services necessary for routine and emergency operations. The Town will not discriminate

against vendors as entities, or individual employees thereof on any legally-recognized basis

included, but not limited to, race, age, color, religion, sex, marital status, national origin,

physical or mental disability, Veteran’s status, pregnancy, sexual orientation, genetic

conditions, predisposition to certain diseases, or ancestry, except where a bona fide

occupational qualification exists.

12. Towns Right to Reject

The Town reserves the right to reject any and all proposals, to waive any informality in the

proposals received and to accept the proposal deemed to be most favorable to the best

interests of the Town.

13. Smoke-Free Property

Per Town Council adopted Ordinance, all Town properties are smoke-free, and smoking is

prohibited accordingly. This applies to Town employees and all contractors, vendors,

suppliers, guests, etc. All contractors are required and instructed to notify their employees

and subcontractors of this law.

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