Project Information

Bid Title

Time Entry & Attendance System Selection

Issuing Agency

City of West Sacramento

Location

California

Published Date

May 29, 2025

Closing Date

Jul 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-017-RFP

Original Source

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Bid Documents

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Project Description

Project ID: 25-017-RFP

Title: Time Entry & Attendance System Selection

Addenda: 0

Release Date: 5/29/2025

Due Date: 7/2/2025

Post Information

Posted At:Thu, May 29, 2025 5:32 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide Timekeeping and Scheduling software that meets or exceeds the current City of West Sacramento requirements and whose complete product offering provides a robust solution that will allow the City to leverage their investment as their needs continue to evolve and grow.

The following is a list of tasks that are intended to be the responsibility of the Contractor pursuant to this Request for Proposals:

• Project Management
• Software Installation
• Report Development
• Integration and Interface Development
• Software Modifications
• Implementation and Training Services
• Testing
• Knowledge Transfer to Staff
• System Documentation Development
• Operational Redesign Assistance
• Ongoing Support and Maintenance Services
• Hosting Services
• Change Management

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

Timeline

Project Release Date:

May 29, 2025

Question Submission Deadline:

June 10, 2025, 11:59pm

Question Response Deadline:

June 20, 2025, 5:00pm

Proposal Submission Deadline:

July 2, 2025, 11:59pm

Prospective Interview Date:

August 2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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