Project Information

Bid Title

Adult Detention Center Staffing Analysis, RFQ 695010

Issuing Agency

Loudoun County

Location

Virginia

Published Date

May 22, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 695010

Original Source

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Project Description

Bid Number:	RFQ 695010
Bid Title:	Adult Detention Center Staffing Analysis, RFQ 695010
Category:	Procurement
Status:	Open

Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County), on behalf of the Loudoun County Sheriff’s Office (LCSO), to solicit sealed proposals from qualified and experienced firms specializing in correctional facility operational and staffing analysis to conduct a comprehensive staffing analysis for the Loudoun County Adult Detention Center (ADC). The primary objective of this engagement is to obtain an independent, objective, and data-driven assessment of the ADC’s current and future staffing requirements. This analysis will serve as a foundational tool for the LCSO and County Administration to ensure the safe, secure, efficient, and constitutionally sound operation of the facility. The analysis must provide actionable recommendations that align with national best practices, account for the facility's ongoing expansion, and support the County’s strategic goals for inmate care, rehabilitation, and fiscal responsibility. The County intends to award one (1) contract as a result of this RFP. Pre-proposal Conference: An optional Pre-Proposal Conference will be held virtually using Microsoft Teams on Friday, May 29, 2026, at 2:00 p.m. Local Time. Publication Date/Time: 5/22/2026 11:30 AM Publication Information: Request for Proposal Closing Date/Time: 6/26/2026 4:00 PM Pre-bid Meeting: May 29, 2026 @ 2:00 p.m. Contact Person: Steven Wilson, NIGP-CPP, CPPB Please see the attached document RFQ 695010 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 695010 (PDF) View Solicitation Abstract (PDF)

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Loudoun County, Virginia

REQUEST FOR PROPOSAL

ADULT DETENTION CENTER STAFFING ANALYSIS

ACCEPTANCE DATE: Prior to 4:00 p.m., June 26, 2026, Local Time

RFP NUMBER:

RFQ 695010

ACCEPTANCE PLACE:

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, SE, 1st Floor

Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. Documents related to this solicitation may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

B. Pre-proposal Conference: An optional Pre-Proposal Conference will be held virtually

using Microsoft Teams on Friday, May 29, 2026, at 2:00 p.m. Local Time. See the

Microsoft Teams log in information provided below. To participate in the audio portion of

this conference, please dial the number provided below and follow the prompts as

designated. To participate by computer, connect to the link provided and follow the

prompts as designated. The purpose of the pre-proposal conference is to provide

clarification of any questions on the scope of services and to provide a high-level

overview of the supplier registration process and online submission of proposals through

iSupplier.

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/24941777562824?p=Viiim9Bcw9ZwbEgveX

Meeting ID: 249 417 775 628 24

Passcode: 9ou7dz3P

Need help? | System reference

Dial in by phone

+1 757-600-4923,,848241842# United States, Norfolk

Find a local number

Phone conference ID: 848 241 842#

For organizers: Meeting options | Reset dial-in PIN

Requests for information related to this Invitation should be directed to:

Steven Wilson, NIGP-CPP, CPPB

Contracting Officer

(571) 627-7473

(703) 771-5097 (Fax)

E-mail address: Steven.Wilson@loudoun.gov

Issue Date: May 22, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE

Adult Detention Center Staffing Analysis

RFP #RFQ 695010

Page 2 of 43

REQUEST FOR PROPOSAL

ADULT DETENTION CENTER STAFFING ANALYSIS

SECTION/TITLE

PAGE

1.0 PURPOSE ............................................................................................................ 4

2.0 COMPETITION INTENDED ................................................................................. 4

3.0 BACKGROUND INFORMATION ......................................................................... 4

4.0 SCOPE OF SERVICES ........................................................................................ 5

5.0 TERMS AND CONDITIONS............................................................................... 11

6.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ............................. 26

7.0 PROPOSAL SUBMISSION FORMAT ............................................................... 27

8.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ......................................... 30

9.0 PROPOSAL SUBMISSION FORM .................................................................... 39

Prepared By: s/Steven Wilson

Contracting Officer

Date: May 22, 2026

Adult Detention Center Staffing Analysis

RFP #RFQ 695010

Page 3 of 43

ADULT DETENTION CENTER STAFFING ANALYSIS

1.0 PURPOSE

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia

(County), on behalf of the Loudoun County Sheriff’s Office (LCSO), to solicit sealed

proposals from qualified and experienced firms specializing in correctional facility

operational and staffing analysis to conduct a comprehensive staffing analysis for the

Loudoun County Adult Detention Center (ADC).

The primary objective of this engagement is to obtain an independent, objective, and

data-driven assessment of the ADC’s current and future staffing requirements. This

analysis will serve as a foundational tool for the LCSO and County Administration to

ensure the safe, secure, efficient, and constitutionally sound operation of the facility.

The analysis must provide actionable recommendations that align with national best

practices, account for the facility's ongoing expansion, and support the County’s

strategic goals for inmate care, rehabilitation, and fiscal responsibility.

The County intends to award one (1) contract as a result of this RFP.

2.0 COMPETITION INTENDED

It is the County's intent that this RFP permits competition. It shall be the Offeror's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this RFP to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the acceptance date

for proposals.

3.0 BACKGROUND INFORMATION

The LCSO is a constitutional office, established under the Constitution of Virginia

and led by the publicly elected Sheriff. The LCSO is the primary law enforcement

agency for the County and is also responsible for court security and the care,

custody, and control of inmates housed at the County's ADC. The ADC is operated

by the LCSO's Corrections Division, which is commanded by a Major and falls

within the agency's broader organizational structure. This analysis is being

commissioned to ensure that the staffing levels and deployment strategies of the

Corrections Division are optimized to meet its complex and evolving mission.

The ADC is a modern correctional facility located at 42035 Loudoun Center Place,

Leesburg, Virginia 20177. The facility is responsible for housing a diverse inmate

population with varying security classifications, including maximum, medium, and

minimum-security levels. The physical design of the ADC utilizes both direct,

indirect, and podular-remote supervision techniques to manage the inmate

population effectively. In addition, the facility includes a Community Custody

Program with a capacity to house up to 48 inmates who are participating in work

programs and transitioning back into the community.

Adult Detention Center Staffing Analysis

RFP #RFQ 695010

Page 4 of 43

A thorough understanding of the facility's capacity and population dynamics is

fundamental to this staffing analysis. The ADC has a total rated capacity of 460

inmates.

For the fiscal year ending June 30, 2025, the facility's Average Daily Population

(ADP) was 272 inmates. This represents an increase from the previous fiscal

year's ADP of 237. While these figures indicate that the facility is currently

operating below its rated capacity, this data point alone does not provide a

complete picture of staffing needs. Many essential security posts within a

correctional facility—such as central control, perimeter security, and

intake/booking—are fixed and must be staffed 24/7 regardless of the inmate count.

Therefore, a superficial analysis linking staffing directly to the current ADP would

be fundamentally flawed and could compromise facility safety. A forthcoming

expansion further underscores the need for a forward-looking analysis that

considers both current operational realities and future capacity demands.

A critical factor that must be central to this staffing analysis is the ADC expansion

project. Initiated by the LCSO in 2021 and granted legislative approval in April

2023, this project is currently in the design phase and will add four (4) new housing

units to the facility. Crucially, these new units are specifically designed for

“programming and at-risk populations".

This design focus signals a significant strategic shift in the facility's operational

mission, moving beyond simple custodial care toward a more therapeutic model

focused on rehabilitation and treatment. This evolution has profound implications

for staffing. Effective programming and mental health services in a correctional

setting are inherently more staff-intensive than traditional supervision models.

They require not only specialized personnel, such as counselors and case

managers, but also higher custody staff staff-to-inmate ratios to safely manage

inmate movement to and from programs, ensure security during group treatment

sessions, and provide rapid response to incidents. The successful Offeror must

demonstrate a deep understanding of the staffing models required to support this

modern, rehabilitative correctional philosophy, as a simple extrapolation of existing

staffing patterns will be insufficient to meet the future mission of the facility.

The Contractor selected for this project will work primarily with the command staff

of the LCSO's Corrections Division. This division is led by a Major, who reports

through the chain of command to one of the agency’s Chief Deputies (Lieutenant

Colonel) and ultimately to the Sheriff. Understanding this command structure will

be essential for effective communication, data gathering, and the ultimate

presentation of findings to key agency and County decision-makers.

4.0 SCOPE OF SERVICES

All proposals must be made on the basis of, and either meet or exceed, the

requirements contained herein.

4.1 Overall Objective

The overall objective of this project is for the Contractor to conduct a

comprehensive, independent, and objective analysis of the ADC's security

Adult Detention Center Staffing Analysis

RFP #RFQ 695010

Page 5 of 43

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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