Project Information

Bid Title

KCATA Regional Transit Website Consolidation & Upgrade

Issuing Agency

Kansas City Area Transportation Authority

Location

Missouri

Published Date

Oct 30, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

Bid # G25-7014-34A

Original Source

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Project Description

KCATA Regional Transit Website Consolidation & Upgrade

Bid # G25-7014-34A

Opening Date: Oct 30, 2025

Closing Date: Dec 02, 2025 10:00 am

Opportunity Type: Request For Proposal

The Kansas City Area Transportation Authority seeks a website developer/host who possesses the skills, abilities and an understanding of transit riders’ needs to create a one-stop, dynamic and ultimately seamless website for its customers and patrons of routes and transportation services offered by its regional partners. This contract will be responsible for the consolidation of two websites: kcata.org and ridekc.org. They will consolidate under the url ridekc.org. Much of the look and feel has already been established with two microsites at tocd.kcata.org and promisekcata.org.

Bid Details : KCATA Regional Transit Website Consolidation & Upgrade (pdf)

Pre-Conference Date & Time: 02:30 pm Nov 05, 2025

Pre-Conference Location

November 5, 2025 2:30 p.m. – 3:00 p.m. Kansas City, Missouri Time VIA MICROSOFT TEAMS

Pre Preproposal Conf for Website Reconfiguration | Meeting-Join | Microsoft Teams
https://teams.microsoft.com/meet/2401849885254?p=cWzsybAoZtc7ndI1nx

Contact Name: Kristen Emmendorfer, Procurement Director
Phone: 8163460360
Email: kristene@kcata.org

Attachment Preview

REQUEST FOR PROPOSALS

RFP#25-7041-34A

KANSAS CITY AREA TRANSPORTATION AUTHORITY

REGIONAL

TRANSIT WEBSITE CONSOLIDATION & UPGRADE

Date: October 29, 2025

Contact: Kristen Emmendorfer, Procurement Director

Telephone: 816-346-0360

Email: kristene@kcata.org

RFP 25-7041-34A (Regional) Website/Reconfiguration & Hosting

Page 1 of 62

OCTOBER 29, 2025

KANSAS CITY AREA TRANSPORTATION AUTHORITY

REGIONAL

TRANSIT WEBSITE CONSOLIDATION & UPGRADE

The Kansas City Area Transportation Authority seeks a website developer/host who possesses the skills, abilities and an

understanding of transit riders’ needs to create a one-stop, dynamic and ultimately seamless website for its customers and

patrons of routes and transportation services offered by its regional partners. This contract will be responsible for the

consolidation of two websites: kcata.org and ridekc.org. They will consolidate under the url ridekc.org. Much of the look

and feel has already been established with two microsites at tocd.kcata.org and promisekcata.org.

Proposers should have demonstrated experience thinking creatively to provide intuitive website navigation, and

demonstrate the technical ability to provide real-time schedule information and connect to a variety of back-end software

that enhances the overall customer experience. The content of the website redesign shall be inclusive of, but not limited

to, transit services offered and scheduling, regional partner and stakeholder initiatives, public engagement, Ecommerce

and KCATA corporate information.

Transit service in the Kansas City region is provided by several different transit systems: the Kansas City Area Transportation

Authority (KCATA), and the bi-state regional authority. Johnson County Transit now using the brand RideJOCO; Unified

Government and the KC Streetcar branded RideKC.

Kansas City, Missouri, hosts the World Cup in Summer of 2026. With this, KCATA desires to have this new website launched

prior to June, allowing sufficient time for a well-planned, and a highly functional website to be in place.

Pre-Proposal Conference. A non-mandatory pre-proposal conference is scheduled for November 5, 2025, at 2:30 p.m. via

Microsoft Teams. The link is included in the Proposal Calendar stated in Section 1 of this RFP.

Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed using email to communicate

them, to Kristene@kcata.org and copy Jen Webb at jwebb@kcata.org. The name of the RFP and Number assigned should

be on the Subject Line of the email correspondence. Questions and requests for clarifications will be received until 10 a.m.

Central Time on November If required, KCATA’s response to these submissions will be in the form of an Addendum.

Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no later

than 12 noon Central Time on December 2, 2025, See Section 3.2 for submittal instructions.

Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or

electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will not

be opened nor considered responsive.

Submission of the proposal shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of

closing. This RFP does not commit the KCATA to award a contract, to pay any cost incurred in 1) preparation of a proposal;

or 2) to procure or contract for services/materials. Proposer should read and understand the requirements of this proposal

covered in the sections listed under the Table of Contents of this document.

The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any qualified

individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest of the KCATA.

Evaluation/Award. Following an initial review and screening of all timely, responsive and responsible proposals submitted,

highly qualified Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will

be informed as to exact date and time if invited for interviews and discussion. Proposers may also be required to submit

written responses to questions regarding their proposals (clarifications). KCATA will make an effort to schedule interviews

via Microsoft TEAMS, as required, and will provide as much notice as possible to those firms invited.

RFP 25-7041-34A (Regional) Website/Reconfiguration & Hosting

Page 2 of 62

All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of

Commissioners.

Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor any

officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact through

any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s Board of

Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the date of

proposal issue and ending on the date of the selection of a Contractor. Any such contact may be grounds for disqualification

of the Proposer.

Kristen Emmendorfer

Procurement Director

RFP 25-7041-34A (Regional) Website/Reconfiguration & Hosting

Page 3 of 62

TABLE OF CONTENTS

Page

SECTION 1. PROPOSAL CALENDAR ..................................................................................................................................... 5

SECTION 2. SCOPE OF SERVICES ......................................................................................................................................... 8

2.1 Introduction................................................................................................................................................................ 8

2.2 Purpose and Goal ...................................................................................................................................................... 8

2.3 Regional Transit Website.......................................................................................................................................... 10

2.4 Scope of Service and Deliverables............................................................................................................................ 10

2.5 Summary of Deliverables ......................................................................................................................................... 11

2.6 Functional Parameters ............................................................................................................................................. 12

2.7 Timeframe .............................................................................................................................................................. 12

2.8 Submittals for Proposal ............................................................................................................................................ 13

2.9 Evaluation Criteria (See Section 4, also)................................................................................................................... 13

2.10 Onsite Presentations ................................................................................................................................................ 13

SECTION 3. PROPOSAL INSTRUCTIONS ............................................................................................................................ 14

3.1 General Information................................................................................................................................................. 14

3.2 Proposal Submissions............................................................................................................................................... 14

3.3 Reservations ............................................................................................................................................................. 14

3.4 Proposer’s Responsibilities ...................................................................................................................................... 14

3.5 Authorization to Propose ......................................................................................................................................... 15

3.6 Withdrawal & Incomplete Proposals ....................................................................................................................... 15

3.7 Modification of Proposals ........................................................................................................................................ 15

3.8 Unbalanced Proposal ............................................................................................................................................... 15

3.9 Protests .................................................................................................................................................................... 15

3.10 Disclosure of Proprietary Information ..................................................................................................................... 16

3.11 Diverse Business Enterprise Requirements.............................................................................................................. 14

SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ..............................................................................21

4.1 Introduction ............................................................................................................................................................. 21

4.2 Proposal Format ....................................................................................................................................................... 21

4.3 Volume 1 – Cost Proposal ....................................................................................................................................... 18

4.4 Volume 2 -- Technical Proposal ............................................................................................................................... 22

4.5 Volume 3 – Contractual Proposal ............................................................................................................................ 25

4.6 Proposal Evaluation Criteria..................................................................................................................................... 28

4.7 Presentations/Interviews/Written Responses ......................................................................................................... 28

4.8 Contractor Selection ................................................................................................................................................ 28

4.9 Contract Award ........................................................................................................................................................ 29

ATTACHMENTS

Attachment A

Attachment B

Attachment C-1

Attachment C-4

Attachment D

Attachment F-1

Attachment F-2

Attachment G-1

Attachment G-2

Attachment H

Attachment I

Proposal Submittal Checklist.............................................................................................................. 30

Sample Agreement/Terms and Conditions ................................................................................... 31-50

Price Proposal ............................................................................................................................... 52-53

Utilization ..................................................................................................................................... 57-59

Affidavit of Civil Rights Compliance.................................................................................................... 60

Guidelines for Workforce Analysis/EEO-1 Report.............................................................................. 61

KCATA Workforce Analysis/EEO-1 Report.......................................................................................... 62

Affidavit of Primary Participants Regarding Employee Eligibility Verification ................................... 63

Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification............................... 64

Letter of Intent to Subcontract (for Diverse Subcontractors) ............................................................ 65

Non-Collusion Affidavit ...................................................................................................................... 66

RFP 25-7041-34A (Regional) Website/Reconfiguration & Hosting

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NO PROPOSAL REPLY FORM

RFP #25-7041-34A

KANSAS CITY AREA TRANSPORTATION AUTHORITY

REGIONAL

TRANSIT WEBSITE CONSOLIDATION & UPGRADE

To assist KCATA in obtaining good competition for its Requests for Proposals, we ask that if you received an invitation but

do not wish to propose, please state the reason(s) below and return this form to Kristene@kcata.org and include the Project

Name in the subject line. This form may also be mailed to Procurement Department, 1350 East 17th Street, Kansas City,

MO, 64108. ALTHOUGH NOT MANDATED, this practice is helpful to KCATA in assessing the vendor population’s capacity

and availability for work.

This information will not preclude receipt of future invitations unless you request removal from the Proposer’s List by so

indicating below.

Unfortunately, we must offer a “No Proposal” at this time because:

____ 1. We do not wish to participate in the proposal process.

____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal document. Our

objections are:

____ 3.

____ 4.

____ 5.

We do not feel we can be competitive.

We do not provide the services on which Proposals are requested.

Other: _______________________________________________________________________

____ We wish to remain on the Proposer’s list for these services.

____ We wish to be removed from the Proposer’s list for these services.

FIRM NAME

SIGNATURE

RFP 25-7041-34A (Regional) Website/Reconfiguration & Hosting

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