Project Information

Bid Title

Bid 1892 - Paper (2nd Request)

Issuing Agency

St. Tammany Parish Public Schools

Location

Louisiana

Published Date

Feb 11, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 1892

Original Source

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Bid Documents

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Project Description

Bid 1892 - Paper (2nd Request)

Feb 26 2026 2 : 00 PM

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ST. TAMMANY PARISH SCHOOL BOARD

COVINGTON, LOUISIANA

BID # 1892 ON PAPER

(2ND BID REQUEST)

The St. Tammany Parish School Board (STPSB) will receive sealed bids until 2:00 PM

Thursday, February 26, 2026 for PAPER (2nd BID REQUEST) in accordance with the

following instructions and attached specifications.

1. Bids shall be submitted on the attached bid form. All bids shall be received and date

stamped by the STPSB office located at 321 N. Theard Street, Covington, Louisiana 70433

by one of the methods below. All Bids shall be in a sealed envelope clearly labeled on the

outside “BID #1892 PAPER (2ND BID REQUEST) – FEBRUARY 26, 2026.” All bids

arriving after this date and time or not in the proper location or format will be returned

unopened to the bidders. The responsibility for timely delivery rests solely with the bidder.

Bids delayed through any means of delivery service and arriving after the deadline will not

be accepted. Bids submitted without this form will be considered non-responsive. Bids may

not be withdrawn for at least thirty (30) days following the scheduled closing time for

receipt of bids.

2. Bids may be sent via registered or certified mail, UPS or FedEx with a return receipt

requested, hand delivered by bidder or his/her agent in which instance the deliverer shall

be provided a written receipt.

3. Alternatively, bidders also have the option to submit electronically at

www.centralbidding.com.

4. You may find related bid materials including detailed specifications necessary to complete

your bid at www.centralbidding.com and/or www.stpsb.org/bids.

5. At the time set for the opening of bids, their contents will be publicly opened and read

aloud for the information of bidders and others properly interested who may be present in

person or by representative.

6. Bid price shall include delivery charges to individual schools and offices throughout St.

Tammany Parish (Current list of locations included on ATTACHMENT A). Locations

may be updated at anytime.

7. Delivery is defined as driver unloading paper from the delivery truck and placing the

paper inside the building. The driver is not required to distribute the paper throughout the

school or office. Awarded bidder personnel shall be easily identified by the use of

identification badge, uniform or shirt with the awarded bidder’s logo clearly visible.

Vehicles used by awarded bidder shall have magnetic or a removable logo sign identifying

the awarded bidder name. In the case of a truckload delivery, the School Board will provide

a forklift and driver to remove palleted paper from the rear of the delivery truck. Length

of time for delivery shall be stated as part of bid. Bidders are cautioned to quote realistic

delivery times.

8. Sales tax IS NOT to be included in your bid price. St. Tammany Parish School Board is

exempt from sales tax as provided by LA R.S. 47:301(8)(c). Sales tax exemption only

applies to purchases between St. Tammany Parish School Board and the

contractor/vendor. Sales tax exemption does not apply to purchases made directly by the

contractor/vendor to other companies on behalf of the school board. Those purchases are

not sales tax exempt.

9. Schools and offices of the St. Tammany Parish School Board will order paper from the

successful bidder as needed. There will be a ten (10) case minimum order unless vendor

agrees to accept a smaller order at the same case price. The ten (10) case minimum order

shall be a combination of letter/legal/color, unless vendor agrees to accept a smaller

order at the same case price.

10. Prices on this bid must be valid from bid award and ending June 30, 2026 with an option

to extend the prices through December 31, 2026, if both parties agree to do so. Bid will be

awarded on an “All or None” Basis for ITEM 1, ITEM 2, and ITEM 3 ONLY, not

OPTIONAL PURCHASE.

11. The quantities listed on the bid form are estimates based on purchases made during the

current fiscal year period. The estimates do not indicate the actual quantity that will be

ordered. Actual quantities may be more or less than the quantities listed. Because of lack

of storage facilities, orders will be placed on a monthly or “as needed” basis.

12. All bids must be accompanied by a bid security in the form of an original, fully executed

bid bond, certified check, cashier’s check or money order in the amount of 5% of the total

amount of the bid based on the approximate quantities listed on the bid form and/or

your price quote. (Anything that states “OPTIONAL” should not be included in the

amount) Bids will not be considered unless the required bid security is provided in the

correct amount and/or the required check or Bid Bond. Failure to comply will cause

your bid to be non-responsive.

13. If submitting a bid electronically, bid security must be in the form of an original, valid

fully executed bid bond. A copy of the fully, executed bid bond must be included in your

bid documents and the original, fully executed bid bond must be received by the STPSB

office within 48 hours of the bid opening. Cashier’s check, certified check or money order

will not be accepted for an electronic bid. Failure to comply will cause your bid to be

non-responsive.

14. A performance bond in the amount of five percent (5%) of the total amount of the bid based

on the approximate quantities listed on the bid form will be required from the successful

bidder.

15. All samples shall be delivered to the STPSB, Attn: Purchasing Department, 321 N. Theard

Street, Covington LA. 70433 no later than the scheduled bid opening date. Samples must

be provided free of charge to the STPSB. The exterior package of the sample(s) should be

labeled referencing Bid #1892 - PAPER SAMPLES.

16. Bidders must provide one (1) sample ream of 8-1/2” x 11” white paper, and one (1)

sample ream of 8-1/2” x 14”, and one (1) sample ream of 8-1/2” x 11” colored paper

(any color that is being offered) with bid submittal along with manufacturer(s) detailed

specification sheet and/or descriptive literature and/or catalog cuts for each sample

ream product being offered. *FAILURE TO SUBMIT SAMPLES ALONG WITH

DETAILED SPECIFICATION SHEET AND/OR DESCRIPTIVE LITERATURE

AND/OR CATALOG CUTS WILL CAUSE YOUR BID TO BE NON-

RESPONSIVE.

17. Each sample ream being offered shall be wrapped with printed Manufacturer Name,

Brand & Product/Item Number. Sample(s) must reflect the same product(s) being

offered on bid form. Sample(s) submitted must be the exact product(s) to be delivered

should the bid be awarded. If not destroyed or consumed in testing or evaluation, sample

will be returned, upon request, at the bidder’s expense. The STPSB reserves the right to

damage or destroy sample if it is considered reasonably necessary to do so for the purpose

of testing, inspection or evaluation.

18. Purchase orders will be issued for each order. Purchase order numbers must be included

on all invoices, delivery memorandum, bills of lading, packaging and correspondence.

19. Cash discounts, if offered, will be taken into consideration in determining the low bidder.

DISCOUNTS LESS THAN THIRTY (30) DAYS WILL NOT BE CONSIDERED IN

MAKING AN AWARD. Beginning date for discount period shall be determined by date

of invoice or date of delivery of merchandise whichever occurs last.

20. The attached Firearm Anti-Discriminatory Act 581 (SB 234) Disclosure (Attachment B)

must be completed and signed by an authorized company official.

21. In accordance with LA Revised Statute 38:2252, “Preference is hereby given to materials,

supplies and provisions, produced, manufactured or grown in Louisiana, quality being

equal to articles offered by competitors outside of the state.” As a bidder you must indicate

on your bid response that you are claiming a preference.

22. Successful bidder must consent to and yield to the exclusive venue and jurisdiction of the

22nd Judicial District Court for the Parish of St. Tammany, and waive any and all claims

of entitlement to removal of any case from this jurisdiction, including any removal to any

Federal Court, in connection with any proposal or bid.

23. It is the intent of the specifications to invite bids on high quality merchandise. Mentioning

a brand, manufacturer, and number is done only to establish the standard of quality

desired. It is not the intent to eliminate brands of equal quality but instead to set forth and

convey to prospective bidders the general style, type, character, and quality of the product

desired.

24. The successful bidder(s) shall furnish a Certificate of Insurance within fifteen (15) calendar

days following award but prior to start of service. Certificate shall provide for 30-day notice

of cancellation, specifically name St. Tammany Parish School Board, its officers, and/or

officials as additional insured, and:

ST TAMMANY PARISH SCHOOL BOARD

SPECIFICATIONS AND BID FORM ON PAPER

BID # 1892 - February 26, 2026

The following paper is to be No. 1 Grade Xerographic or No. 1 Grade Xerographic Multi-Purpose.

Paper is to be mill/factory cut, mill/factory wrapped in moisture proof wrappers, and packaged in

cases. Bids will not be accepted on No. 1 Xerographic recycled paper.

ITEM 1: 8-1/2" x 11" - 20 lb., 92 Brightness, White, No. 1 Grade Xerographic Paper

Quantity – Approximately 5,000 cases

Brand Name: ________________________ Product/Item No. __________________

Manufacturer: _________________________________________________________

# of sheets per ream: _________________ # of reams per case: _________________

Price per Case: ________________________________________________________

Length of Time for Delivery: ______________________________________________

*OPTIONAL: If truckload purchased and delivered to one (1) location (approximately 1 truckload).

Price per Case: ____________________ Cases/Truckload: ____________________

Length of Time for Delivery: ______________________________________________

ITEM 2: 8-1/2" x 14" - 20 lb., 92 Brightness, White, No. 1 Grade Xerographic Paper

Quantity: - Approximately 100 cases

Brand Name: _________________________ Product/Item No. _________________

Manufacturer: ________________________________________________________

# of sheets per ream: _________________ # of reams per case: _________________

Price per Case: ________________________________________________________

Length of Time for Delivery: _____________________________________________

*OPTIONAL: If truckload purchased and delivered to one (1) location (approximately 1 truckload).

Price per Case: ____________________ Cases/Truckload: ____________________

Length of Time for Delivery: _____________________________________________

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