Project Information

Bid Title

Hydraulic Cement Concrete Pavement Repairs

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

Feb 24, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

26065-AG

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Project Description

Bid Number:	26065-AG
Bid Title:	Hydraulic Cement Concrete Pavement Repairs
Category:	Purchasing Bid Board Posting
Status:	Open

Description: The City of Suffolk is soliciting sealed bids from qualified contractors to establish a contract for on-call and/or project-specific repairs of Hydraulic Cement Concrete (HCC) pavement at various locations throughout the City. Work includes Full-Depth Repairs (FDR) and Partial-Depth Repairs (PDR) performed in accordance with the Virginia Department of Transportation (VDOT) Road and Bridge Specifications, Section 316, applicable supplemental specifications, and City of Suffolk requirements. Publication Date/Time: 2/24/2026 12:00 AM Closing Date/Time: 3/18/2026 3:00 PM Pre-bid Meeting: yes Contact Person: Amy Gardner, NIGP-CPP Senior Buyer (757)514-4015 agardner@suffolkva.us Special Requirements: Non- Mandatory Pre-Bid Meeting: Wednesday, March 4, 2026, 10:00 a.m. Public Works Holland Road Headquarters 6750 Brentwood Road, Suffolk, VA 23437 Miscellaneous: The contract shall cover the period from April 1, 2026 through March 31, 2027. The City reserves the option to renew this agreement for four (4) additional one-year periods ending March 31, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the contract will automatically renew during these periods. Related Documents: IFB 26065 Attachment A-Bonds

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB#26065-AG

February 24, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434

Phone: (757) 514-7520 Fax: (757) 514-7524

Hydraulic Cement Concrete Pavement Repairs

SCOPE OF WORK: The City of Suffolk is soliciting sealed bids from qualified contractors to establish a

contract for on-call and/or project-specific repairs of Hydraulic Cement Concrete (HCC) pavement at

various locations throughout the City. Work includes Full-Depth Repairs (FDR) and Partial-Depth Repairs

(PDR) performed in accordance with the Virginia Department of Transportation (VDOT) Road and

Bridge Specifications, Section 316, applicable supplemental specifications, and City of Suffolk

requirements.

Non-Mandatory Pre-Bid Meeting: March 4, 2026 @ 10:00 a.m.

Bid Due: 3:00 p.m., March 18, 2026

Contract Officer: ________Amy Gardner________________

Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us

The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All

questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City

regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.

Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning

bid must be in writing and received five (5) business days prior to the bid opening.

Sealed bids subject to the conditions and instructions contained herein, will be received at the office of the

Purchasing Agent listed above, until the time and date shown above (local prevailing time), for furnishing

the items or services described in the bid.

Company Name:

Address:

City / State / Zip:

Telephone:

FAX No.:

E-mail:

Print Name:

Title:

Signature:

Date:

-1-

In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the

signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the

opening, to furnish any or all of the items and/or services upon which prices are quoted, at the

price set opposite each item, to be delivered at the time and place specified herein. The above

signature certifies the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to contract on behalf of firm named above.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

Non- Mandatory Pre-Bid Meeting: Wednesday, March 4, 2026, 10:00 a.m.

Public Works Holland Road Headquarters

6750 Brentwood Road, Suffolk, VA 23437

BID OPENING

Bids shall be publicly opened and read aloud by Purchasing Division staff in the Purchasing

Conference Room (#1086) March 18, 2026, in City Hall at 3:00 p.m. (local prevailing time) on the

day bids are due.

BIDS MUST BE SUBMITTED IN THE PURCHASING DIVISION, ROOM 1086, PRIOR TO THE

3:00 OPENING.

SUBMITTALS

Bidder shall submit the entire IFB as their bid package.

Bids may be submitted through EVA.

-2-

INVITATION FOR BID

Hydraulic Cement Concrete Pavement Repairs

SECTION/TITLE

PURPOSE .......................................................................................................................... - 4 -

COMPETITION INTENDED................................................................................................ - 4 -

CONTRACT PERIOD ......................................................................................................... - 4 -

SCOPE OF SERVICES ...................................................................................................... - 4 -

PERFORMANCE BOND AND LABOR AND MATERIALS BOND....................................... - 5 -

MINIMUM QUALIFICATIONS ............................................................................................. - 5 -

TECHNICAL SPECIFICATIONS ......................................................................................... - 5 -

ADDITIONAL INSTRUCTIONS........................................................................................... - 7 -

CONTRACT TERMS AND CONDITIONS ......................................................................... - 12 -

BID FORM ........................................................................................................................ - 39 -

REFERENCES ................................................................................................................. - 41 -

ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 43 -

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 44 -

EXCEPTION PAGE .......................................................................................................... - 45 -

INSURANCE REQUIREMENTS ....................................................................................... - 46 -

ATTACHMENT A-BOND FORMS

-3-

PURPOSE

The City of Suffolk is soliciting sealed bids from qualified contractors to establish a contract for

on-call and/or project-specific repairs of Hydraulic Cement Concrete (HCC) pavement at

various locations throughout the City. Work includes Full-Depth Repairs (FDR) and Partial-

Depth Repairs (PDR) performed in accordance with the Virginia Department of Transportation

(VDOT) Road and Bridge Specifications, Section 316, applicable supplemental specifications,

and City of Suffolk requirements.

COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s

responsibility to advise the Purchasing Agent in writing if any language requirement, specification,

etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent not later than

five (5) business days prior to the date set for bids to close.

CONTRACT PERIOD

The contract shall cover the period from April 1, 2026 through March 31, 2027.

The City reserves the option to renew this agreement for four (4) additional one-year periods

ending March 31, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the

contract will automatically renew during these periods.

Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)

months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all

Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12 month

period) or 3%. The City does not guarantee approval of any rate increase. The City must be

notified of any rate increases during the contract period.

SCOPE OF SERVICES

The Contractor shall provide all labor, materials, equipment, traffic control, supervision, and

incidentals necessary to complete HCC pavement repairs, including but not limited to:

• Full-depth concrete pavement repairs

• Partial-depth concrete pavement repairs

• Saw cutting, demolition, and debris disposal

• Subgrade and base preparation

• Concrete placement, finishing, texturing, and curing

• Joint construction and joint sealing

• Traffic control in accordance with VDOT Work Area Protection Manual

• Site restoration and cleanup

A detailed technical scope is provided in the Technical Specifications (Page 5)

• VDOT Special Provision for Hydraulic Cement Concrete Pavement SP316-000100-00

-4-

The project fees of any single project (for this contract) shall not exceed $1 million. The sum of

all projects performed in one contract term shall not exceed $7 million. Any unused amounts from

the first contract term shall not be carried forward to the succeeding term.

BOND INFORMATION

Bond Forms-Attachment A

PERFORMANCE BOND AND LABOR AND MATERIALS BOND

The successful bidder will be required to provide a Performance Bond and Labor and Materials

Bond payable to the Treasurer of the City of Suffolk, each in the amount of two hundred and fifty

thousand dollars ($250,000.00) as a guarantee for the faithful performance of work associated

with this contract. Such bonds must be furnished to the City within fifteen (15) days after they are

requested. The successful bidder, upon failure or refusal to furnish the required bonds or deposit

with the time specified, shall pay to the City of Suffolk as liquidated damages for such failure or

refusal an amount equal to the bid security deposited with the bid. Additional performance bond

may be needed for individual work assignments which exceed ($250,000.00).

All bonds must be furnished by such Surety Company or companies as are authorized and

licensed to transact business in the Commonwealth of Virginia.

MINIMUM QUALIFICATIONS

Bidders must demonstrate:

• Valid Virginia Contractor’s License in the appropriate classification

• Experience with at least three (3) similar concrete pavement repair projects within the

past five (5) years

• Ability to comply with municipal project requirements, including traffic control and public

safety

TECHNICAL SPECIFICATIONS

General

All work shall be performed in accordance with: - VDOT Road and Bridge Specifications –

Section 316: Hydraulic Cement Concrete Pavement - VDOT Supplemental Specifications -

VDOT Roadway Standards and Work Area Protection Manual - City of Suffolk standards and

details

The following technical requirements supplement, but do not replace, VDOT requirements.

Full-Depth Repair (FDR)

Performed in accordance with VDOT Section 316, including applicable subsections for

construction, placement, and curing.

Work includes: - Saw cutting existing pavement to neat vertical edges (VDOT 316.03) - Removal

of existing slab and disposal off-site - Subgrade inspection and preparation (VDOT 316.04) -

Placement of aggregate base where directed - Installation of dowel bars and tie bars where

required (VDOT 316.08) - Placement of hydraulic cement concrete meeting approved mix designs

-5-

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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