Project Information

Bid Title

Event Banner and Flag Display Services – Vendor Information Request

Issuing Agency

City of Clermont

Location

Florida

Published Date

Jan 21, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFI 26-057

Original Source

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Bid Documents

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Project Description

Project ID: RFI 26-057

Title: Event Banner and Flag Display Services – Vendor Information Request

Addenda: 0

Release Date: 1/21/2026

Due Date: 1/30/2026

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Event Banner and Flag Display Services – Vendor Information Request

Request For Information

Procurement Services

35000 , 35010 , 35080 , 96246 , 96247 ... show all

Project ID: RFI 26-057

Release Date: Wednesday, January 21, 2026

· Due Date: Friday, January 30, 2026 3:00pm

Posted Wednesday, January 21, 2026 3:19pm

All dates & times in Eastern Time

Draft Response No Bid8 days, 18 hours, 34 minutes

Post Information

Posted At:Wed, Jan 21, 2026 3:19 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Clermont is requesting information from qualified firms that provide event banner installation/removal and flag display installation/removal and maintenance services. The Agency intends to use responses to compile a vendor list to support future competitive procurement (e.g., ITB/RFQ/RFP).

This RFI is not a solicitation for bids or proposals, and no contract will be awarded from this RFI. Information received may be used to develop a future solicitation and/or determine an appropriate procurement approach.

Service Overview (Anticipated Scope Summary)

The City anticipates the contracted services may include the following:

1. Event Banners (Ongoing, Year-Round)
   1. Install and remove event banners over a public roadway for agency-sponsored events (banners may be displayed multiple times per year).
   2. Coordinate banner changeovers so the next event’s banner is installed a minimum number of days prior to the scheduled event, as directed.
   3. Perform installations during low-traffic hours as required to reduce impacts.
   4. Provide traffic maintenance/control as required and as directed; traffic maintenance/control is the contractor’s responsibility.
   5. Secure banners at top and bottom, center over the roadway for appearance, and re-secure as needed.
   6. Remove banners ahead of potential severe weather events (storm front, tropical storm, hurricane) when directed or when conditions warrant.
2. American Flag Displays (Seasonal)
   1. Install and remove flag displays at multiple pre-designated locations using permanent mounts identified by the Agency.

   2. Seasonal display periods may include (examples):

      • A late-spring/early-summer display period that remains through a major summer holiday and is removed within a defined period afterward.

      • A fall display period installed prior to a major holiday and removed within a defined period afterward.
   3. Ongoing maintenance during display periods, including checking/unfurling and replacing worn/torn flags at regular intervals (e.g., multiple days per week).
   4. Remove flags ahead of potential severe weather events to protect mounts/brackets/poles.
3. City-Furnished Items / Contractor-Furnished Items
   1. The Agency may provide flags and/or permanent mounting hardware, and may provide event banners for pickup/return at a designated location.
   2. The Contractor shall provide all tools, equipment, ladders, vehicles, and any specialty equipment necessary to safely perform the work.
   3. Certain areas may have equipment restrictions for pedestrian safety (e.g., no vehicle-mounted lifts in high pedestrian-use areas), as directed.
4. Exclusions (As Applicable)
   1. Certain flagpoles, facilities, or locations may be excluded from the scope and maintained by agency personnel; exclusions will be identified in any future solicitation.

Requested Vendor Information

Vendors responding to this RFI should provide:

1. Company Information
   1. Legal business name, phone, website
   2. Primary contact name, title, email, phone
2. Provide the information above by email to:
   1. procurementservices@clermontfl.org
   2. Reference "RFI 26-057" in the email subject

Disclaimer

1. The Agency may accept information in whole or in part, request clarifications, and may or may not issue a future solicitation.
2. Responding to this RFI does not guarantee inclusion on any vendor list or invitation to future solicitations.
3. Any future procurement will follow applicable purchasing policies and governing requirements.

Timeline

Solicitation Release Date:

January 21, 2026

Response Deadline:

January 30, 2026, 3:00pm

Commodity Codes

• NAICS 314999All Other Miscellaneous Textile Product Mills
• NAICS 339950Sign Manufacturing
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541611Administrative Management and General Management Consulting Services

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