Project Information

Bid Title

Provision, Installation and Support of Advanced Door Alarm Systems

Issuing Agency

Montgomery County Public Schools

Location

Maryland

Published Date

Nov 14, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

1220.1

Original Source

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Bid Documents

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Project Description

Open Solicitation

Bid/RFP Number: 1220.1
Solicitation Title	Provision, Installation and Support of Advanced Door Alarm Systems
Due Date & Time	12/22/2025 02:00 PM
Contract Type	RFP
Buyer E-mail	Saudy_EspinalDeVeloz@mcpsmd.org
Description	The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified vendors to provide, install, and support advanced Door Alarm Systems designed to enhance security and minimize unauthorized access within Montgomery County Public Schools (MCPS). These systems must be scalable, user-friendly, and integrate with MCPS’s existing security and emergency management infrastructure. MCPS intends to move forward with a full modernization approach while allowing vendors to also present full modernizations in stages of their proposals. RFP 1220.1 Door Alarm Systems.pdf 11/14/2025 Appendix A General Contract Articles REVISED July 1, 2023.pdf 11/14/2025 Attachment A - Equal Opportunity Certification.pdf 11/14/2025 Attachment B - Certification of Nonsegregated Facilities.pdf 11/14/2025 Attachment C - Minority Business Enterprise.pdf 11/14/2025 Attachment D - Non-Debarment Acknowledgement.pdf 11/14/2025
eMaryland Marketplace link	BPM054142

Attachment Preview

November 15, 2025

RFP Number:

1220.1

Pre-Proposal Conference: December 9, 2025

Due Date:

December 22, 2025

Open Time:

2:00 p.m.

To: Prospective Respondents:

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified vendors to provide,

install, and support advanced Door Alarm Systems designed to enhance security and minimize

unauthorized access within Montgomery County Public Schools (MCPS).

A virtual pre-proposal conference will be held at 10:00a.m. EST on December 9, 2025 via Microsoft

Teams. Information to access the virtual conference is contained in the RFP. Questions regarding the

RFP must be submitted by the close of business, 4:00 p.m., on December 2, 2025.

The contractor must submit their offer per the instructions under the RFP, Section 9.0, Mandatory

Submissions. The submission must be signed by an official having authority to contract with MCPS. The

firm and official's name shall be used. This solicitation does not commit the district to pay any costs

incurred in the submission of proposals or guarantee that an award will be made.

In the event of emergency closing of the MCPS Board of Education offices, this RFP will open at the

same time on the next regular working day.

Sincerely,

AMD: se

Angela McIntosh Davis, Director

Department of Procurement

Copy to:

RFP File

Office of Finance

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement, Suite 3100

45 West Gude Drive

Rockville, Maryland 20850

Request for Proposal #1220.1

Provision, Installation and Support of Advanced Door Alarm Systems

Table of Contents

1.0 INTENT…………………………………………………………………………………………….2

2.0 INTRODUCTION…………………………………………………………………………………2

3.0 SCOPE OF SERVICES………………………………………………………………...................3

3.1 Functional Operational Requirements ………………………………………………………….3

3.2 Technical Requirements: Modernization Approach ……………………………………………4

4.0 CONTRACT TERMS …………………………………………………………………………….5

5.0 PRICE PROPOSAL……………………………………………………………………………….5

6.0 CONTRACT TERMINATION …………………………………………………………………..5

7.0 REFERENCES …………………………………………………………………………………….5

8.0 FORMAT OF RESPONSE ……………………………………………………………………….6

9.0 MANDATORY SUBMISSIONS…………………………………………………………………..6

10.0 TREATMENT OF TECHNICAL DATA PROPOSAL…………………………………………9

11.0 PROPRIETARY AND CONFITANTIAL INFORMATION…………………………………...9

12.0 EVALUATION CRITERIA……………………………………………………………………….9

13.0 SCHEDULE OF EVENTS………………………………………………………………………...11

14.0 PRE-PROPSAL CONFERENCE…………………………………………………………………11

15.0 ADDENDA/ ERRATA……………………………………………………………………………..11

16.0 eMARYLAND MARKERT PLACE ADVANTAGE (EMMA)………………………………...11

17.0 MULTI-AGENCY PARTICIPATION……………………………………………………………11

18.0 INQUIRES…………………………………………………………………………………………. 12

19.0 UNNECESSARILY ELABORATE BROUCHURES……………………………………………12

20.0 BID PROTEST……………………………………………………………………………………...12

21.0 CONTRACT………………………………………………………………………………………...13

22.0 WORK-BASED LEARNING FOR EMPLOYER………………………………………………..13

23.0 NOTICE TO BIDDERS…………………………………………………………………………….13

LIST OF ATTACHMENTS

• General Contract Articles (Appendix A)

• Equal Opportunity Certification (Attachment A)

• Certification of Nonsegregated Facilities (Attachment B)

• Minority Business Enterprise Attachment C)

• Non-Debarment Acknowledgement (Attachment D)

2

RFP 1220.1

1.0 INTENT

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified vendors to

provide, install, and support advanced Door Alarm Systems designed to enhance security and

minimize unauthorized access within Montgomery County Public Schools (MCPS). These systems

must be scalable, user-friendly, and integrate with MCPS’s existing security and emergency

management infrastructure. MCPS intends to move forward with a full modernization approach while

allowing vendors to also present full modernizations in stages of their proposals.

2.0 INTRODUCTION

Montgomery County Public Schools (MCPS) is the 15th largest school system in the United States,

and the largest in the state of Maryland. During the 2023-2024 school year, MCPS served more than

160,000 students from 157 countries speaking 167 languages. With a Fiscal Year (FY) 2025 Operating

Budget of approximately $3.32 billion, MCPS employs more than 24,500 employees. Among the 211

schools that MCPS operates, 45 are National Blue-Ribbon schools. Three Montgomery County Public

Schools (MCPS) have been recognized as the top schools in Maryland as ranked by Niche, a national

school and college search platform. In the latest rankings, an additional 18 MCPS schools—across

elementary, middle, and high school levels—also placed in the top 10 for the 2025 Best Public Schools

in Maryland. Overall, MCPS was recognized as the second-Best School District in Maryland and the

second-Best School District for Athletes in Maryland. In 2010, MCPS was the recipient of the

Malcolm Baldrige National Quality Award, the highest presidential honor given to American

organizations for performance excellence. The student demographics of MCPS in 2023-2024 were as

follows:

Hispanic/Latino: 35.3%

White: 23.9%

Black or African American: 21.6%

Asian: 13.7%

Two or more races: 5.3%

American Indian or Alaskan Native: ≤5.0%

Native Hawaiian or other Pacific Islander: ≤5.0%

Students receiving free & reduced-price meals (FARMS): 43.1%

Emergent Multilingual Learners (EMLs) 19.6%

Students receiving special education services: 13.5%

In alignment with our strategic priorities, MCPS believes that each and every student matter; outcomes

should not be predictable by race, ethnicity, or socioeconomic status; equity demands the elimination

of all gaps; and creating and maximizing future opportunities for students and staff is necessary.

Therefore, MCPS holds high expectations for all students and staff; distributes resources as necessary

to provide extra supports and interventions so all students can achieve; identifies and eliminates any

institutional barriers to students’ success; and ensures that equitable practices are used in all classrooms

and workplace.

3

RFP 1220.1

MCPS also believes that we must engage every student, every day; learning is achieved by cultivating

curiosity and encouraging determination, focus, and hard work; and adult learning and engagement

are key to student learning. Therefore, MCPS encourages and support critical thinking, problem

solving, active questioning, and risk taking to continuously improve; stimulate discovery by engaging

students in relevant and rigorous academic, social, and emotional learning experiences; and challenge

ourselves to analyze and reflect upon evidence to improve our practices.

MCPS is focused on ensuring that all students receive the same level of opportunities to learn. With

the advent of more rigorous standards for college and career readiness in recent years, the rollout of

the Next Generation Science Standards, and new assessments aligned to these standards, there is great

potential to focus teaching and learning on what all students need to know and be able to do to thrive

in college, careers, and life in a global society. Whereas these standards and curricula serve as an

important force in getting all students—not just some—to the highest levels of attainment, access to

hands-on, outside of the classroom experiences must be expanded to serve under represented

populations.

3.0 SCOPE OF SERVICES

The vendor shall provide a complete Door Alarm System solution including but not limited to:

• Real-time monitoring and alarm capabilities for all entry points across schools, offices, and event

venues.

• Integration with existing MCPS security systems, including surveillance cameras, alarms, and

emergency protocols.

• Automated alerts and escalation notifications when unauthorized access or unsecured doors are

detected.

• Scalable deployment options to accommodate elementary, middle, high schools, and central office

facilities.

• User-friendly dashboards and reporting tools for monitoring and analytics.

• Compatibility with MCPS’s Active Directory and Identity Provider for secure user management.

• Data reporting, analytics, and secure storage of system activity logs.

• GIS mapping and GPS integration to monitor system deployment and coverage.

• Compliance with MCPS safety, security, and emergency management standards.

3.1 FUNCTIONAL OPERATIONAL REQUIREMENTS

The system must support functional and operational requirements aligned to modernization. MCPS

requires a solution that provides full modernization of door alarm and monitoring systems, while also

allowing for modernization implementation approaches where feasible. Vendors should demonstrate

how proposed solutions can address:

• Monitoring students identified as “elopers,” including special education students and others

who may exit the building without authorization.

4

RFP 1220.1

• Preventing and detecting unauthorized entry into secondary schools by visitors or peers who

may create safety risks.

• Providing real-time alerts to administrators and security staff when unauthorized doors are

opened, enabling rapid response and camera verification.

• Supporting mobile device access (iPads, tablets, or smartphones) to display notifications and

associated video feeds in real time.

• Ensuring system reliability in facilities addressing cellular coverage limitations by offering

alternative communication methods that remain functional in dead zones.

• Providing audit trails of sensor activity, acknowledgments, and staff responses for

accountability.

• Providing flexible scheduling and customizable detection protocols for school hours, events,

and special operations.

• Generating detailed reports including alarm history, security response times, and system

performance metrics.

3.2 TECHNICAL REQUIREMENTS: Modernization Approach

The Vendors must present solutions that support full modernization as the required path forward.

Including options for a full replacement approach to ensure long-term sustainability. At a minimum,

the proposed solution must:

Active Directory (AD) and Identity Integration:

• Solution must support integration with Microsoft Active Directory for user authentication and

access management.

• Centralized management of accounts should be required (single sign-on or equivalent).

• Eliminate reliance on separate, siloed provisioning processes for alarms and access codes.

Database / Infrastructure Compatibility:

• System must be compatible with Microsoft SQL or equivalent database infrastructure to align

with MCPS standards.

• Must support secure, reliable integration with existing IT environment.

• Guarantee secure data storage

Alarm System Modernization:

Current alarm panels rely on analog phone lines for communication. The proposed solution must:

• Enable modernized communication via Ethernet or cellular network.

• Provide two-way communication for real-time status updates (e.g., which zones are

armed/disarmed).

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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