Project Information

Bid Title

Judicial Council 100th Anniversary Reception

Issuing Agency

Judical Council of California

Location

California

Published Date

Mar 27, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

No. CRS-EG-486

Original Source

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Project Description

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Request for Proposal

Judicial Council 100th Anniversary Reception

How to Submit Proposals

Attachments 3-6 must be completed and received by the deadline date.

Submit Proposal (link sends email)

Deadline for Questions

Submit questions by 11:59 PM on April, 3, 2026

Submit Questions(link sends email)

Important dates

Issued date

March 27, 2026

Deadline

April 10, 2026

• Status
  Open
• Topic
  Conferences/Room Blocks
• Deadline
  April 10, 2026
• ID#
  CRS-EG-486

Description

The Judicial Council of California seeks proposals from hotels for meetings rooms and food and beverage .

Location: San Francisco

Date: December 10, 2026

Proposals must be received by 11:59 PM Pacific Time, April 10, 2026.

E-mail proposals to: ConferenceRFPs@jud.ca.gov(link sends email) . Subject Line: CRS-EG-486 , JCC Reception.

Further information regarding this solicitation is set forth in Request for Proposal (Attachments below).

The Judicial Council of California does not retain the services of third party or outsourced representations. All quoted rates are to be net, non-commissionable.

Attachments

• CRS-EG-486-Attachment-RFP.pdf New
• CRS-EG-486-RFP-Hotel-Attachment-1-Admin-Rules-Non-IT-Services.pdf New
• CRS-EG-486-Attachment-2-JCC-Hotel-Conference-Agreement New
• CRS-EG-486-Hotel-Attachments-3-6-Acceptance of Terms, Darfur Certification, Technical and Cost Proposal,Conflict of Interest New

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

Attachment Preview

Request for Proposals

(“RFP”)

RFP Title: Judicial Council 100th

Anniversary Reception

RFP Number: CRS EG 486

(Full Service)

PROPOSALS DUE:

April 10, 2026 NO LATER THAN 11:59 PM

PACIFIC TIME

RFP Hotel (Full Service) – Rev. 12-2025

RFP TITLE: JUDICIAL COUNCIL 100TH ANNIVERSARY RECEPTION

RFP NUMBER: CRS EG 486

1.0 BACKGROUND INFORMATION

1.1 Judicial Council of California. The Judicial Council of California (“Judicial

Council”), chaired by the Chief Justice of California, is the chief policy making

agency of the California judicial system. The California Constitution directs the

council to improve the administration of justice by surveying judicial business,

recommending improvements to the courts, and making recommendations

annually to the Governor and the Legislature. The council also adopts rules for

court administration, practice, and procedure, and performs other functions

prescribed by law. The Judicial Council of California is the staff agency for the

council and assists both the council and its chair in performing their duties.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

2.1 Program. The Judicial Council of California seeks the hotel or conference center

for the following program:

• Title:

Judicial Council 100th Anniversary Reception

• Dates:

December 10, 2026

• Description: Facilities for the program

• Location: San Francisco

• Payment: U.S. Bank National Association Travel Payment Services Card

(TPSC); this payment method will serve as a guarantee of the

Program and will eliminate the need for a credit application or

purchase order for this function.

2.2 The Judicial Council of California is not obligated to pay for, and Contractor shall

not invoice for any resort fees, urban fees, or destination fees.

2.3 The Judicial Council of California does not retain the services of third party or

outsourced representation. All quoted rates are to be net, not commissionable.

3.0 TIMELINE FOR THIS RFP

The Judicial Council of California has developed the following list of key events related

to this RFP. All dates are subject to change at the discretion of the Judicial Council of

California.

EVENT

RFP issued

Deadline for questions to conferenceQandA@jud.ca.gov

Questions and answers posted (estimate only)

Latest date and time proposal may be submitted to:

ConferenceRFPs@jud.ca.gov

Evaluation of proposals (estimate only)

DATE

March 27, 2026

April 3, 2026

April 6, 2026

April 10, 2026

Week of April 20, 2026

Hotel (Full Service) – Rev. 12-2025

Page 1

RFP TITLE: JUDICIAL COUNCIL 100TH ANNIVERSARY RECEPTION

RFP NUMBER: CRS EG 486

EVENT

Short list of venues to be determined and site visits or

interviews to be arranged (estimate only)

Notice of Intent to Award (estimate only)

Fully Executed Contract date (estimate only)

DATE

Week of April 20, 2026

Week of May 18, 2026

Week of July 6, 2026

4.0 EVALUATION OF PROPOSALS

At the time proposals are opened, each proposal will be checked for the presence or

absence of the required proposal contents. The Judicial Council of California will

evaluate the proposals on a 100-point scale using the criteria set forth in the table below.

Award, if made, will be to the highest scored proposal.

CRITERION

Cost

(Meeting room rental or F&B minimum and F&B cost)

Acceptance of Terms and Conditions

Location

Property

Other Program Needs: Internet and concessions

Total

PERCENTAGE

40%

10%

10%

30%

10%

100%

5.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT

Attachment 1: Administrative

Rules Governing RFPs (Non-IT

Services)

Attachment 2: Judicial Council of

California Standard Terms and

Conditions

Attachment 3: Proposer’s

Acceptance of Terms and

Conditions

DESCRIPTION

These rules govern this solicitation.

If selected, the person or entity submitting a

proposal (the “Proposer”) must sign a Judicial

Council of California Standard Form agreement

containing these terms and conditions (the “Terms

and Conditions”).

On this form, the Proposer must indicate

acceptance of the Terms and Conditions or identify

exceptions to the Terms and Conditions. An

“exception” includes any addition, deletion, or

other modification. If exceptions are identified, the

Proposer must also submit a red-lined version of

the Terms and Conditions that clearly identifies the

benefit to the Judicial Council from the proposed

exception and provides a written explanation or

rationale for each proposed exception.

Hotel (Full Service) – Rev. 12-2025

Page 2

RFP TITLE: JUDICIAL COUNCIL 100TH ANNIVERSARY RECEPTION

RFP NUMBER: CRS EG 486

ATTACHMENT

DESCRIPTION

Attachment 4: Darfur

Contracting Act Certification

Attachment 5: General

Certifications Form

Attachment 6: Submission form

for Technical and Cost Proposal

NOTE: A material exception, as determined by

the Judicial Council in its absolute and sole

discretion, to any of the Terms and Conditions

will render a proposal non-responsive.

Proposer must complete the Darfur Contracting Act

Certification and submit the completed certification

with its proposal.

Proposer must complete the General Certifications

Form and submit the completed form with its

proposal.

This form details the technical and cost

requirements for the program and must be

completed and submitted in response to RFP’s

technical requirements.

6.0 SUBMISSIONS OF PROPOSALS

6.1 Proposals should provide straightforward, concise information that satisfies the

requirements of the “Proposal and Cost Contents” section below.

6.2 The Proposer must submit its proposal by emailing it to the following Judicial

Council mailbox: ConferenceRFPs@jud.ca.gov. Proposers must indicate the RFP

number and RFP title in the subject line of the email and on each attachment

submitted.

6.3 Proposals must be delivered by the date and time listed on the coversheet of this

RFP. The only acceptable proof of delivery for submittals made by email will be

the automated receipt (with a date and time receipt) generated by the Judicial

Council mailbox upon the successful receipt of the Proposer’s emailed proposal.

Submission acceptance will be based on the date and time the emails are received

by the Judicial Council.

6.4 Late proposals will not be accepted. Proposals received after the deadline will be

rejected without review.

6.5 Only complete proposals submitted via email will be accepted. Incomplete

submittals may be rejected without review.

7.0 PROPOSAL and COST CONTENTS

7.1 Technical and Cost Proposal (Attachment 6). The following information must be

included in the technical and cost proposal. A proposal lacking any of the

following information may be deemed non-responsive. Rates exceeding the stated

maximums may impact hotel’s ranking in the evaluation process.

Hotel (Full Service) – Rev. 12-2025

Page 3

RFP TITLE: JUDICIAL COUNCIL 100TH ANNIVERSARY RECEPTION

RFP NUMBER: CRS EG 486

A. Legal name and address of firm (Proposer), the Sales Contact’s name,

title, telephone numbers and email address, website, federal tax

identification number, business license information, ADA information,

construction/renovation information, hotel check-in/out time, guest room

reservation cancellation policy, amount held for incidentals, direct

billing/master account information, and dates offered. Note that if

Proposer is a sole proprietor using his or her social security number, the

social security number will be required before finalizing a contract.

B. Propose meeting and function room schedule, including date, time and a

description of the meeting and function room (noting dimensions, any odd

shapes, angles, pillars and other salient characteristics). Propose schedule

based upon the estimated meeting and function room block indicated on

Attachment 6. Answer ADA compliance and AV questions.

C. Propose meeting and function room rates.

D. Propose termination fee and corresponding effective deadline date.

E. Propose food and beverage menus, and food and beverage unit rate(s)

F. Other Program Needs:

1. Propose internet fees for meeting space

2. Propose concessions.

G. Provide the signature of the Proposer.

NOTE: It is unlawful for any person engaged in business within this state to sell

or use any article or product as a “loss leader” as defined in Section 17030 of the

Business and Professions Code.

7.2 Acceptance of the Terms and Conditions.

A. On Attachment 3, the Proposer must either indicate acceptance of the

Terms and Conditions or clearly identify exceptions to the Terms and

Conditions in the Standard Agreement (Attachment 2).

B. If exceptions are identified, the Proposer must also submit a red-lined

version of the Terms and Conditions that clearly tracks proposed changes,

and a written explanation or rationale for each exception and/or proposed

change.

NOTE: A material exception, as determined by the Judicial Council in its

absolute and sole discretion, to any of the Terms and Conditions will render

a proposal non-responsive.

Hotel (Full Service) – Rev. 12-2025

Page 4

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