Project Information

Bid Title

Landscape Maintenance for Luzerne County Operations Building

Issuing Agency

County of Luzerne

Location

Pennsylvania

Published Date

May 1, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

Ref. #04302026BB&G

Original Source

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Bid Documents

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Project Description

Bid Number:	Ref. #04302026BB&G
Bid Title:	Landscape Maintenance for Luzerne County Operations Building
Category:	General Bid Opportunities
Status:	Open

Description: Luzerne County is seeking proposals from qualified companies for Landscape Maintenance Services for the Luzerne County Operations Building's Raingarden and Pollinator Garden. Publication Date/Time: 5/1/2026 12:00 AM Publication Information: Luzerne County Website and Times Leader Newspaper Closing Date/Time: 5/20/2026 10:30 AM Submittal Information: Luzerne County Purchasing Department Bid Opening Information: Open Contact Person: Mary Ann Amesbury 570-825-1501 MaryAnn.Amesbury@luzernecounty.org Download Available: www.luzernecounty.org Business Hours: 9:00 a.m. to 4:00 p.m. Related Documents: Landscape Maintenance for Raingarden and Pollinator Garden REF 04302026BBG

Attachment Preview

SOLICITATION

NAME

Solicitation Cover Sheet

Landscape Maintenance for the Luzerne County

Operations Building’s Raingarden and Pollinator

Garden

SOLICITATION

REF#

04302026BB&G

PURCHASING AGENT: Luzerne County Purchasing Department

Luzerne County Pennsylvania

ISSUING DEPARTMENT:

QUESTIONS DUE DATE:

Building & Grounds c/o Solid Waste

Management & Recycling

N/A

SOLICITATION DUE DATE: Wednesday, May 20, 2026 at 10:30 AM

EST

SOLICITATION TYPE: ☒ Invitation for Bids ☐ Request for Proposals

PROPOSED CONTRACT ATTACHED: ☒ No

☐ Yes Appendix E

TERM OF AGREEMENT: See Appendix A

BID SECURITY REQUIRED: ☒ No

☐ Yes Amt: $________________ (50% of bid)

☐ Bid Bond

☐ Certified Check

☐ Corporate Check

PERFORMANCE BOND REQUIRED: ☒ No

☐ Yes Amt: $________ (No less than bid Amt)

Luzerne County IFB/RFP COMBINED 03272025

FIND US AT: www.luzernecounty.org/procurement

1

Please note the following acceptable method for bid submission:

☐PENNBID (ONLINE)

ATTENTION:

BIDS MUST BE SUBMITTED ELECTRONICALLY VIA THE PENNBID PORTAL AT

https://pennbid.bonfirehub.com BY THE DEADLINE INDICATED ON THE COVER SHEET.

QUESTIONS REGARDING THIS PROJECT SHALL BE SUBMITTED VIA THE “Ask A

Question” FEATURE IN PENNBID BY THE DEADLINE INDICATED ON THE COVER SHEET.

ANY FEES ASSOCIATED WITH THE USE OF PENNBID ARE THE SOLE RESPONSIBILITY

OF THE BIDDER. SPECIFICATIONS AND SUPPORTING DOCUMENTS CAN BE OBTAINED

AT NO COST ON PENNBID.

☒HARD COPY (MAIL/DELIVERY)

ATTENTION:

RESPONSES TO THIS SOLICITATION ARE ACCEPTED WEEKDAYS, 9:00 AM TO 4:00 PM,

EXCLUDING HOLIDAYS. SUBMIT RESPONSES BY THE DEADLINE INDICATED ON THE

COVER SHEET TO ADDRESS SPECIFIED BELOW. FOR INQUIRIES, CONTACT MARYANN

AMESBURY AT 570-820-6337 OR MARYANN.AMESBURY@LUZERNECOUNTY.ORG.

YOU MUST PRINT THE BELOW ADDRESS AND SOLICITATION INFORMATION AND AFFIX

TO THE OUTSIDE OF YOUR RESPONSE ENVELOPE.

UNLABELED RESPONSES WILL BE REJECTED.

Luzerne County

Purchasing Department

Penn Place Bldg.

Suite 203

20 N. Pennsylvania Ave.

Wilkes-Barre, PA 18711

All solicitation responses must have this label attached

with the name and reference number of

the solicitation to the outside of the return envelope

(UPS, FEDEX, etc.) or it will be rejected.

Solicitation Name________________________

Reference #_______________________

Company Name___________________

Responders who use USPS Services please note:

For USPS deliveries expect delays. Mail is re-routed from the Court House to Penn Place. Ensure

timely delivery to the Purchasing Department by the specified deadline. The County accepts no

responsibility for late or misdirected mail.

Luzerne County IFB/RFP COMBINED 03272025

FIND US AT: www.luzernecounty.org/procurement

2

INSTRUCTIONS TO RESPONDERS

1. Form of Response. In addition to supplemental documentation specifically required by

the terms of this Solicitation, Responder’s response shall include all documents in this

Solicitation, including: 1) the Solicitation Cover Sheet; 2) Instructions to Responders; 3)

Appendix A – Specifications and all supplemental information required therein; 4)

Appendix B – Questionnaire Form; 5) Appendix C – Non-Collusion Affidavit; 6) Appendix

D – General Terms and Conditions; 7) Appendix E – Proposed Contract (if applicable);

and 8) Appendix F – Signature Page and Certification. Note that Appendix A contains

detailed specifications of the goods/services sought by the County and may include

more specific directives relating to the form of the Responder’s response including a

requirement that Responder complete additional forms and/or information. If the

required information/forms are not submitted or are incomplete, Luzerne County may

immediately reject the response as incomplete. The stated quantities if any, shall be

considered to be estimates only and County reserves the right to increase or decrease

the quantities according to demand and may reorder at any time during the contract

period.

2. Any alterations, erasures, additions to or omissions of required information, or change of

specifications or solicitation schedule, is done at the risk of the Responder and may

result in rejection of Responder’s submission. In case a Responder finds discrepancies

or omissions or is in doubt as to the meaning of the specifications or solicitation

schedule, he/she should at once notify the Luzerne County Purchasing Department via

the “Ask a Question” feature in the PennBid portal no later than the Questions Due Date.

The Purchasing Department will reply to such questions in official supplement and

emails will be sent simultaneously to all prospective Responders.

3. BID CONFIRMATION:

a. PENNBID SUBMISSIONS: Upon completion of the electronic submission (if

applicable), Responder will receive an electronic Submission Confirmation with

the date and time of completion and will receive any future pertinent bulletins

regarding the project which may be issued via public notices before the due date

and time. When required, a summary of bids received will be issued by Luzerne

County via a Public Notice on PennBid shortly after the deadline. It should be

noted that bid results are subject to further review and should not be construed

as issuance of an award.

b. MAIL IN BIDS: Upon submission of its response, Responder is responsible for

confirming that it is recorded in the purchasing department office as a responder

so that it can be assured of receiving pertinent bulletins which may be issued

before the responses are opened. If requested, Luzerne County may issue a

summary of bids received after the deadline. It should be noted that bid results

are subject to further review and should not be construed as issuance of an

award.

Luzerne County IFB/RFP COMBINED 03272025

FIND US AT: www.luzernecounty.org/procurement

3

4. Responders must be a recognized dealer in the materials/services specified and

qualified to advise in its application or use. Responder at any time requested, must

satisfy the County Manager and administrative officers that it has the requisite

organization, capital, plant, stock, ability, and experience to satisfactorily execute the

contract in accordance with the provisions of the contract in which Responder is

interested.

5. Submitting a response when it is intended to sublet the contract is cause for rejection of

your submission, or cancellation of the contract, unless approval is given in writing by

Luzerne County prior to the Solicitation opening.

6. In case of error in the extension of prices, the unit price shall govern.

7. If more than one response is offered by any one party or in the name of its clerk,

partners, or other person, all such responses may be rejected. However, a party who

has quoted prices on materials to a Responder is not thereby disqualified from quoting

prices on materials to other Responders or from submitting a response directly for the

materials or work.

8. All terms, rebates and discounts shall be considered to be offered effective as of the

date of payment by the County notwithstanding anything to the contrary expressed in the

response.

9. If indicated in the Solicitation Documents, the successful Responder(s) may be required

to enter into a supplemental contract with the County within sixty (60) days of notification

by the Purchasing Agent. Failure of Responder to do so, shall result in the cancellation

of the award and forfeiture of the bid bond/bid security, if any, which shall become the

absolute property of the County of Luzerne. Whether or not a supplemental contract is

required by the County, Responder understands and agrees to comply with the General

Terms and Conditions attached hereto as Appendix D.

10. Luzerne County reserves the right for Luzerne County and/or the Luzerne County

Manager and/or their respective designees to perform financial and/or performance

audits on any purchase, sale, award, contract, or other transactions involving Luzerne

County. Therefore, any party to a purchase, sale, award, contract or other transaction

involving Luzerne County must grant to the Luzerne County Controller and/or the

Luzerne County Manager and/or their respective designees reasonable access to any

property and/or equipment purchased in whole or in part with Luzerne County funds and

must grant reasonable access for review, inspection and reproduction of any and all

financial, employment and/or other records of the vendor, contractor, subcontractor or

other entity deemed relevant by the Luzerne County Controller and/or Luzerne County

Manager.

Luzerne County IFB/RFP COMBINED 03272025

FIND US AT: www.luzernecounty.org/procurement

4

11. If indicated in this Solicitation, Responder may be required to submit with its response a

Bid Bond or some other form of bid security. Responder’s failure to supply the required

Bid Bond or bid security when required will be grounds for disqualification of the

Responder’s submission. When a Bid Bond or other form of bid security is required the

amount of said bid bond or bid security shall be fifty percent (50%) of the total cost of

the proposal or bid submitted.

12. If indicated in this Solicitation, upon acceptance of its bid/proposal Responder may be

required to submit a Performance Bond for any bid/proposal over ten thousand dollars

($10,000.00) to Luzerne County Purchasing upon contract award. The amount of said

Performance Bond shall be in an amount no less than the total dollar amount of

Responder’s bid/proposal.

13. Luzerne County will NOT accept vendor contracts that include automatic renewal and/or

price escalation clauses.

14. The successful Responder must permit the County to make payment to vendor by credit

or debit card without penalty or surcharge.

15. Other than when submission is made online through PennBid, Responder must submit

an original and one copy of its response.

16. PENNBID: Proposals may be withdrawn at any time prior to the due date and time listed

in the Cover Sheet. After such due date and time has passed, bidders may only

withdraw their bid as provided for by Pennsylvania law, 73 P.S. 1601 et seq. No

Responder may withdraw its bid/proposal for a period of sixty (60) days after the date of

Solicitation opening.

17. The County reserves the right to award the bid/proposal to a responder other than the

lowest responder if deemed to be in the best interest of the County. The County shall

consider the following criteria: 1) price; 2) reputation of Responder and of its goods and

services; 3) quality of the Responder’s goods and services; 4) extent to which the goods

or services meet the County’s needs; and 5) Responder’s past relationship with the

County. The County may narrow the list of prospective vendors after initial review and

may invite those responders who provided the top-ranked bids/proposals to a technical

bid/proposal meeting to discuss bid/proposal details. Award may be made to one or

more responders, but Luzerne County reserves the right to reject any and/or all

submissions, to cancel the solicitation, and/or to re-advertise solicitation for these

goods/services.

18. Responder is required to submit with its bid/proposal all required documents including

but not limited to certificate(s) of insurance, business licensure, and/or any state or

federal accreditation certification.

Luzerne County IFB/RFP COMBINED 03272025

FIND US AT: www.luzernecounty.org/procurement

5

Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 561730Landscaping Services

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